Fleet Maintenance Administrator

Job summary

The Fleet Maintenance Administrator is responsible for auditing, analyzing, and reporting on fleet maintenance performance and compliance data. They also coordinate fleet review meetings with operations teams and support the resolution of GPS and telematics issues.

Job details

SMS Equipment is seeking a Fleet Maintenance Administrator. This role plays a key role in supporting the organization’s Operations fleet by ensuring accurate reporting, compliance monitoring, and data-driven insights. This role is responsible for auditing, analyzing, and maintaining fleet-related data, coordinating compliance reviews with branch operations, and supporting continuous improvement across fleet maintenance programs. Work Location: Acheson, AB Salary: $54,000 - $57,000 annually. Work Arrangement: Hybrid – providing the flexibility to work remotely up to 2 days per week. Schedule: Monday to Friday. What You'll Do * Audit, analyze, and report on fleet maintenance performance and compliance data on a daily, weekly, and monthly basis, using Power BI, Excel, and third-party fleet systems * Following the above, coordinate and facilitate monthly fleet review meetings with branch Operations teams * During the above monthly meeting, report on compliance related to: * Trip inspection reporting * Commercial Vehicle Inspection Program (CVIP) scheduling and records * Crane inspection records * Preventative maintenance (PM) programs * Service truck maintenance performance * Tire changeovers (seasonal) * Wheel stud compliance * Work orders and fleet card usage * Following the monthly meeting, track, document, and escalate non-compliance trends to support corrective action * Support GPS and telematics issue resolution in collaboration with Operations and vendors * Maintain accurate fleet inspection and maintenance records * Provide backup coverage for Corporate Reception as required. * Other duties as required. What You Bring The ideal candidate will have a high school diploma and/or secondary education in Administration, Business Analysis or a related field. Additional requirements include: * 2–3 years of relevant administrative or analytical experience * General knowledge of commercial fleet programs and maintenance processes * Strong proficiency in Microsoft Excel (intermediate or higher), as well as Outlook, Teams * Working knowledge of Power BI, SharePoint, PowerPoint, Word, Visio is an asset * Excellent attention to detail and strong analytical skills * Ability to manage multiple priorities and work independently in a busy environment * Strong interpersonal and customer service skills, with the confidence to lead meetings with diverse stakeholder groups * Proactive, self-motivated, and comfortable taking initiative. This position is classified as an Individual Contributor role in SMS Equipment’s competency framework, requiring demonstration of core competencies (customer focus, collaboration, and technical/functional expertise). At SMS Equipment, safety is one of our core values and we care for each other, without exception. Our successful candidate is intrinsically motivated and committed to making safe choices when completing all tasks. This posting is for an existing vacancy within SMS Equipment. Applications will be accepted until a suitable candidate is hired. We thank all applicants for their interest. Only those selected to proceed to the next stage of the recruitment process will be contacted. At SMS Equipment, the right partnership makes everything possible. We’re committed to building a diverse and inclusive team and encourage applications from all qualified individuals. Join us and bring your expertise to an organization that values safety, authenticity, innovation, performance, and respect. SMS Equipment offers rewarding careers in the heavy equipment industry across Canada. As the largest Komatsu dealer in North America, SMS Equipment gives you the opportunity to represent world-class quality in our product offerings and customer service.

What you’ll do

The Fleet Maintenance Administrator is responsible for auditing, analyzing, and reporting on fleet maintenance performance and compliance data. They also coordinate fleet review meetings with operations teams and support the resolution of GPS and telematics issues.

Requirements

The ideal candidate possesses a high school diploma or secondary education in a related field along with 2-3 years of administrative or analytical experience. Proficiency in Microsoft Excel and strong analytical skills are required to manage fleet data and compliance programs effectively.

Listed skills

• Power BI · Preferred
• Customer service · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Data analysis · Preferred
• Fleet Maintenance · Preferred
• Microsoft Excel · Preferred
• record keeping · Preferred
• Communication · Preferred
• Reporting · Preferred
• Stakeholder Management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Fleet maintenance
• Data analysis
• Compliance monitoring
• Microsoft Excel
• Power BI
• Reporting
• Administrative support
• Communication
• Analytical skills
• Attention to detail
• Stakeholder management
• Telematics
• GPS
• Record keeping
• Customer service
• Fleet Maintenance
• Vehicle Inspection
• Self-Motivation
• Analytical Skills
• Analytics
• Auditing
• Business Analysis
• Customer Service
• Continuous Improvement Process
• Innovation
• Microsoft Outlook
• Microsoft Visio
• Operations
• Microsoft PowerPoint
• Proactivity
• Microsoft SharePoint
• Scheduling
• Detail Oriented

Job areas

• Administrative
• Logistics
• Data & Analytics
• Customer Service & Support
• Fleet Maintenance Manager
• Transportation Supervisor
• Supply, Distribution and Related Managers
• First-Line Supervisors of Transportation Workers, All Other
• First-Line Supervisors of Transportation and Material Moving Workers, Except Aircraft Cargo Handling Supervisors

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