Administrative Assistant - Healthcare (87197051)

Job summary

The Administrative Assistant provides senior-level organizational support to the Resident District Manager, including calendar management and document preparation. They also coordinate logistics for site events and act as a recorder for Joint Health and Safety Committee meetings.

Job details

Company Description Grow your career with a company that shares your passion! Our Health & Care Division has an exciting new opportunity to join the Sodexo team as our next Administrative Assistant supporting locations in Richmond Hill and Vaughan. This position will work across both sites based on operational needs and a scheduled weekly rotation Salary: $55,000 - $65,000 At Sodexo, we do more than support healthcare - we help shape it. From retail food service and patient nutrition to environmental services and facilities management, our teams work behind the scenes to create safe, welcoming, and healing environments. Our purpose is to create a better everyday for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100 million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services. Job Description How You’ll Make an Impact: The Administrative Assistant is responsible for providing senior-level administrative and organizational support to the Resident District Manager (RDM). In this trusted role, the Administrative Assistant acts as the first point of contact on behalf of the RDM, ensuring all interactions are handled with confidentiality, professionalism, and courtesy. Key Responsibilities Create, organize, and maintain physical and electronic filing systems (using OneDrive). Draft, edit, and proofread documents for the RDM, including time-sensitive and confidential materials. Manage the RDM’s calendar and schedule, coordinate meetings, and prepare meeting materials such as agendas, presentations, and reports. Attend meetings as required to take minutes, track assigned tasks, and follow up to ensure timely completion. Provide administrative support on projects across the broader Support Services team. Support Health & Safety efforts by acting as recorder for Joint Health and Safety Committee (JHSC) meetings and uploading documents to iMS. Coordinate logistics for site tours, events, and corporate initiatives, acting as a liaison for internal stakeholders and external visitors. Represent the RDM as the initial point of contact, handling inquiries and correspondence with professionalism and discretion. Qualifications What You’ll Need to Succeed: College diploma or equivalent combination of education and experience (post-secondary degree an asset). Minimum 5 years of experience in office administration, including direct support to senior leaders with complex calendars. Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, OneDrive); familiarity with Adobe, Canva, and Smartsheet is an asset. Strong organizational, multitasking, and prioritization skills in a fast-paced environment. Excellent written and verbal communication skills. Proven ability to handle sensitive information with discretion and maintain confidentiality. Professional, proactive, and able to work independently or collaboratively with cross-functional teams. Additional Information What Makes Sodexo Different: Working with Sodexo is more than a job; it’s a chance to be part of something greater because we believe our everyday actions have a big impact. You belong in a company that allows you to act with purpose and thrive in your own way. In addition, we offer: Flexible work environment Competitive compensation & great employee benefits Training and development programs Countless opportunities for growth Corporate responsibility & sustainability An award-winning employer for Sustainability, Diversity & Inclusion, Corporate Social Responsibility, and much more. View Sodexo’s latest awards here And so much more! Sodexo is committed to Employment Equity and Diversity. We do not discriminate against any employee or applicant for employment because of national origin, race, religion, ethnic group, age, disability, gender, sexual preference, sexual or gender identity, status as a veteran or any other federal, provincial or local protected class. We welcome and encourage applications from people with disabilities. Accommodation is available on request from candidates taking part in all aspects of the selection process. Sodexo is committed to providing a safe and healthy working environment for our team members, customers, clients, contractors, business partners, guests, and members of the public with whom we regularly interact. We require that all new hires in hospitals, long term care facilities, and senior homes to be fully vaccinated against COVID-19 and may require any other new hires to be fully vaccinated based on the location and scope of their employment. Thank you for your interest in Sodexo. Please note that only those candidates under consideration will be contacted. Follow us on social media to see first-hand what we are all about! Instagram: @SodexoCanadaCareers Twitter: @SodexoJobsCA LinkedIn: Sodexo Canada Careers Facebook: Sodexo CA Jobs SodexoSJP Division: Canada Healthcare Province: ON Bonus AIP Eligible/Bonus AIP Eligible: No Language Requirements/Exigences linguistiques: English Position Type/Type de poste: Salary Job Type/Type d'emploi: Permanent Fly in-Fly out /Vol d'arrivée-vol de départ: No Compensation: CAD 55000 - CAD 60000 - yearly

What you’ll do

The Administrative Assistant provides senior-level organizational support to the Resident District Manager, including calendar management and document preparation. They also coordinate logistics for site events and act as a recorder for Joint Health and Safety Committee meetings.

Requirements

Candidates must have a college diploma and a minimum of 5 years of experience in office administration supporting senior leadership. Advanced proficiency in Microsoft Office and strong organizational skills are required for this role.

Benefits

• Flexible work environment • Competitive compensation • Employee benefits • Training and development programs • Growth opportunities

Listed skills

• Administrative Support · Preferred
• Communication · Preferred
• Multitasking · Preferred
• Microsoft Office · Preferred
• Prioritization · Preferred
• OneDrive · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Calendar management
• Microsoft Office
• OneDrive
• Document drafting
• Proofreading
• Meeting coordination
• Minute taking
• Health and safety compliance
• Logistics coordination
• Communication
• Multitasking
• Prioritization
• Confidentiality
• Professionalism
• Employment Equity
• Canva (Software)
• Administrative Support
• Office Administration
• Support Services
• Microsoft Teams
• Microsoft Word
• Microsoft Excel
• Corporate Social Responsibility
• Training And Development
• Food Services
• Disabilities
• English Language
• Facility Management
• Long-Term Care
• Microsoft PowerPoint
• Presentations
• Social Media
• Verbal Communication Skills
• Filing

Job areas

• Administrative
• Healthcare
• Management & Leadership
• Food & Beverage
• Healthcare Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive