Assignment Coordinator, Live Events

Job summary

The Assignment Coordinator is responsible for managing resource assignments for local and international projects, including scheduling shifts and coordinating travel logistics. They also provide administrative support for payroll and invoicing while maintaining clear communication with production employees and supervisors.

Job details

Agencies: kindly refer to our website on how to proceed. Why Solotech? To take your career to the next level! As a global leader in live productions, systems integration and virtual technology, our team is comprised of more than 2,000 passionate individuals. Our ambition? To deliver spectacular experiences worldwide. Recognized as one of Montreal's Top Employers (2026), join us and become part of a unique story that has been shining for over 45 years! Under the responsibility of the Director, Workforce Planning and Production Employees Management, working closely with Team lead, Workforce Planning, Assignment Coordinators and Supervisors, Production Employees, the job holder must proceed with resource assignments (salaried employees and freelancers as needed) on local and international projects. This is a hybrid position with a required in-office presence of two days per week. Candidate can be located in Montreal or Quebec City. Your day will look like this: Receive technical resource requests per project, analyze the needs, and define the right type of resource to allocate according to the parameters and conditions specified in the contract Ensure to assign employees in a successful position that matches their qualifications to contribute to operational success and improve the quality of customer service Schedule employee shifts according to established parameters in the system, ensuring compliance with deadlines and budgets Plan and coordinate accommodation, per diem, and transportation for employees Transmit additional information to employees about assignments (local tours and events) Monitor and validate project timesheets Provide support for the team’s administrative operations, including participating in payroll processes, creating external resources in company systems, and processing related invoices when required, Communicate relevant information to supervisors, including leave requests, employee availability, and other workforce-related updates, Maintain recurrent communication and follow-up with the production employee group, In close collaboration with the Supervisors team, maintain constant communication with various internal labor requestors, Your profile: AEC or DEP in administration or any other relevant training 2 to 3 years of relevant experience in the entertainment industry in a similar position Advanced Knowledge in both official languages, orally and in writing Technical experience an asset Excellent mastery of Office suite software (Excel, Word, Teams, etc.) Very strong planning, organization, and coordination skills, including the ability to prioritize in a context of tight deadlines Strong customer approach and interpersonal relationship skills. Our offer to you: Competitive compensation and group insurance plan Corporate savings plan with employer contribution Opportunities for training and career advancement Reimbursement of professional and development fees Employee assistance program to ensure personal health and well-being. Don’t have all the required skills? Apply anyways! We acknowledge that experience comes in different forms and encourage everyone to apply. We appreciate your time and look forward to considering your application! Find out more at: www.solotech.com **In this document, the masculine gender is used in the neutral form and refers to both women and men. #LI-DC1

What you’ll do

The Assignment Coordinator is responsible for managing resource assignments for local and international projects, including scheduling shifts and coordinating travel logistics. They also provide administrative support for payroll and invoicing while maintaining clear communication with production employees and supervisors.

Requirements

Candidates must have an AEC or DEP in administration or relevant training, along with 2 to 3 years of experience in the entertainment industry. Proficiency in the Microsoft Office suite and strong organizational skills are required for this role.

Benefits

• Competitive compensation
• Group insurance plan
• Corporate savings plan
• Training and career advancement opportunities
• Reimbursement of professional and development fees
• Employee assistance program

Listed skills

• scheduling · Preferred
• Administrative Support · Preferred
• Communication · Preferred
• Planning · Preferred
• Organization · Preferred
• Customer service · Preferred
• Microsoft Excel · Preferred
• Microsoft Word · Preferred
• Teams · Preferred
• Time management · Preferred
• Problem solving · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Resource assignment
• Workforce planning
• Scheduling
• Logistics coordination
• Administrative support
• Payroll processing
• Invoice processing
• Communication
• Planning
• Organization
• Customer service
• Excel
• Word
• Teams
• Time management
• Problem solving
• Payroll Processing
• Ability To Meet Deadlines
• Payroll Policies and Processes
• Management
• Customer Service
• Employee Assistance Programs
• Leadership
• Invoicing
• Microsoft Office
• Operations
• Personal Health Records
• Workforce Planning
• Systems Integration
• Team Leadership
• Coordinating
• Prioritization

Job areas

• Administrative
• Creative & Media
• Logistics
• Management & Leadership
• Customer Service & Support
• Assignment Coordinator
• Administrative Clerk / Coordinator
• General Office Clerks
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

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