Administrative Assistant - AY2 - Primary Care

Job summary

Coordinates and provides administrative support to the Primary Care Program, including handling confidential information, maintaining personnel files, and performing financial and clerical functions. Manages office and data processes, produces documents, supports communications, and exercises independent judgment in prioritizing work and addressing unusual matters.

Job details

Requisition ID: 413932 Position Number: 851-71505-A207-01 Posting End Date: November 5, 2026 Employer: Southern Health-Santé Sud Site: Bethesda Primary Care Centre Union: CUPE Department/Unit: Primary Care Work Location: Bethesda Primary Care Centre City: Steinbach Hiring Status: Temporary FTE: 1.0 Employment arrangement: In Person Daily hours worked: 7.75 Anticipated shift: Days; Evenings; Weekends Annual base hours: 2015 Anticipated Start Date – End Date: 11/16/2026 – 03/17/2027 Salary: As per CUPE Collective Agreement Find your rewarding career in a vibrant and diverse community within Southern Health-Santé Sud. Our organization is privileged to provide care for people at every point in their lives. Partnering with our communities, we provide safe, accessible and sustainable people-centered health care. We are proud to work in collaboration with all our partners within and throughout our diverse region: seven First Nations Communities, Francophone, Métis, Mennonite and Hutterite communities as well as a growing number of immigrants from all over the world. Be part of the Southern Health-Santé Sud team, who is rooted in what matters most. Joina region that offers a lifestyle like no other – a safe, peaceful, beautiful, fulfilling life for you and your family. Position Overview Reporting directly to the Director Health Services, the Administrative Assistant is responsible for the coordination and provision of administrative support to the Primary Care (PC) Program. This support includes working with confidential information, maintaining personnel files, finance functions, clerical functions, office and data management, document production, documentation, communications and other duties as assigned. The incumbent exercises the appropriate level of initiative and independent judgment in determining work priorities, work methods to be employed and action to be taken on unusual matters. The position functions in a manner that is consistent with the mission, vision and values; and the policies of Southern Health-Santé Sud. Experience Minimum of two (2) years directly-related administrative experience in a health care setting. Education (Degree/Diploma/Certificate) Graduate of a recognized Administrative Assistant program or equivalent. Certification/Licensure/Registration Not Applicable Qualifications And Skills Knowledge in use of photocopier, facsimile, calculator. Knowledge and proficient in Microsoft Office Applications and Outlook. Knowledge of basic medical terminology. Demonstrated keyboarding speed of 35-40 words per minute. Given the cultural diversity of our region, the ability to respect and promote a culturally diverse population is required. Proficiency of both official languages is essential for target and designated bilingual positions. Demonstrated ability to respect confidentiality including paper, electronic formats and other mediums. Good work and attendance record. Requires a valid Class 5 driver’s license, an all-purpose insured vehicle and liability insurance of at least $1,000,000.00. Physical Requirements Demonstrated ability to meet the physical and mental demands of the job. No hazardous or significantly unpleasant conditions. May work occasionally evenings and weekends as necessary. Will be required to travel to other regional facilities as the position duties may require. This term position may end earlier as outlined in your collective agreement. Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. Southern Health-Santé Sud, in partnership with the Indigenous community, is committed to increasing the representation of Indigenous people within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application. Completes and maintains Satisfactory Criminal Record Check, Vulnerable Sector Search, Adult Abuse Registry Check and Child Abuse Registry Check. The successful candidate will be responsible for any service charges incurred. Please include three work-related references with your job application from persons who are not related to you but have direct knowledge of your current and past work performance. Consistent with the French Language Services Policy of the Government of Manitoba and Southern Health-Santé Sud’s FLS Policy, we are committed to offering services in English and French in designated program/service areas serving French-speaking communities within Southern Health-Santé Sud. If no candidates satisfy the bilingual qualification, candidates meeting all other qualifications may be considered for this position. Please be advised that job competitions for union represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file may be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

What you’ll do

Coordinates and provides administrative support to the Primary Care Program, including handling confidential information, maintaining personnel files, and performing financial and clerical functions. Manages office and data processes, produces documents, supports communications, and exercises independent judgment in prioritizing work and addressing unusual matters.

Requirements

Requires at least two years of directly related administrative experience in a healthcare setting and graduation from a recognized Administrative Assistant program or equivalent. Candidates must be proficient with Microsoft Office and Outlook, have basic medical terminology knowledge and keyboarding speed of 35–40 words per minute, and hold a valid Class 5 driver's license with an insured vehicle and required liability coverage.

Listed skills

• Administrative Support · Preferred
• Communication · Preferred
• Microsoft Office · Preferred
• Prioritization · Preferred
• data management · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Confidentiality
• Personnel File Management
• Financial Administration
• Clerical Support
• Office Management
• Data Management
• Document Production
• Microsoft Office
• Microsoft Outlook
• Medical Terminology
• Keyboarding
• Communication
• Independent Judgment
• Prioritization
• Cultural Awareness

Job areas

• Administrative
• Healthcare

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