Administrative Assistant

Job summary

Coordinate team information and administrative workflows, including mail, meeting records, appointments, communications, filing, data entry, and office supplies. Provide reception and customer service, respond to employee questions, maintain digital databases, and support clients after a sale.

Job details

Overview Languages English Education College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years or equivalent experience Experience Experience an asset On site Work must be completed at the physical location. There is no option to work remotely. Asset languages Mandarin Korean Responsibilities Tasks Coordinate the flow of information within the team Open and distribute mail and other materials Record and prepare minutes of meetings, seminars and conferences Schedule and confirm appointments Answer telephone and relay telephone calls and messages Answer electronic enquiries Compile data, statistics and other information Respond to employee questions and complaints Order office supplies and maintain inventory Greet people and direct them to contacts or service areas Set up and maintain manual and computerized information filing systems Type and proofread correspondence, forms and other documents Perform data entry Provide customer service Maintain and manage digital database Consult with clients after sale to provide ongoing support Benefits Health benefits Health care plan Other Benefits Paid time off (volunteering or personal days) Employment groups This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups: Support for youths Offers on-the-job training tailored to youth Provides awareness training to employees to create a welcoming work environment for youth

What you’ll do

Coordinate team information and administrative workflows, including mail, meeting records, appointments, communications, filing, data entry, and office supplies. Provide reception and customer service, respond to employee questions, maintain digital databases, and support clients after a sale.

Requirements

A college, CEGEP, or other non-university certificate or diploma from a one- to two-year program, or equivalent experience, is listed as the education requirement. Experience is an asset; English is the stated language, and Mandarin or Korean is an asset.

Benefits

• Health Care Plan
• Paid Time Off for Volunteering or Personal Days

Listed skills

• Appointment Scheduling · Preferred
• telephone communication · Preferred
• Data entry · Preferred
• Customer service · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Information Coordination
• Mail Distribution
• Meeting Minutes
• Appointment Scheduling
• Telephone Communication
• Electronic Inquiry Response
• Data Compilation
• Employee Support
• Office Supply Inventory
• Reception
• Filing Systems
• Typing and Proofreading
• Data Entry
• Customer Service
• Digital Database Management
• Client Support

Job areas

• Administrative
• Customer Service & Support
• Legal