Accounts Payable Administrator

Job summary

Manage full cycle accounts payable processes, including processing vendor invoices and employee expense reports. Reconcile vendor statements, maintain financial records, and support month-end closing and audit activities.

Job details

Contract Term: 14-month fixed-term contract Location: This hybrid role requires 3 days on-site at our Burnaby, BC office and 2 days remote per week. Welcome to Specsavers – where we’re not just about eyecare and eyewear, but changing lives through better sight. Ranked the 5th Best Workplace™ in Canada and 12th globally by Great Place to Work®, we’re proud of our optometrist-owned model that makes high-quality, eyecare and eyewear accessible to all Canadians. Founded 40 years ago in the UK by visionary husband and wife optometry duo Doug and Mary Perkins, Specsavers has remained privately owned since day one. Today, we are a $7.8 billion global business with over 45,000 colleagues across more than 2,700 retail optical locations. In Canada, our support office is based in Burnaby, BC. Since entering the market in 2021, we’ve been scaling rapidly, now with over 270 locations nationwide. With advanced clinical equipment and a wide range of affordable, high-quality eyewear, we’re transforming the way Canadians experience eyecare. If you’re passionate about making a difference and want to be part of a values-driven organization, join us as we continue to grow. Together, we can change lives through better sight. What You’ll Do As an Accounts Payable Administrator, you will be an essential member of the Finance Transactions Team. You will manage full cycle Accounts Payable processes and interact closely with both external & internal stakeholders. The ideal candidate will have a strong customer-focus mindset, excellent communication skills, attention to detail and the ability to thrive in a fast-paced environment. Key Responsibilities * Review and process vendor invoices, employee expense reports through Concur, corporate credit cards transactions in line with Specsavers’ policies and procedures. * Monitor and maintain AP email inboxes to ensure timely response to stakeholders’ enquiries. * Reconcile vendor statements and resolve any discrepancies in a timely manner. * Maintain accurate accounts payable trackers, records and files. * Collaborate with team members to streamline processes and increase efficiency. * Process weekly & ad hoc payment runs. * Assist in the month-end closing process. * Track payments and expenditures for various reporting purposes. * Support internal and external audits by providing necessary documentation. * Assist in special projects and other finance-related tasks as needed. What We’re Looking For * Proven experience working in accounts payable or a similar finance role. * Excellent communication and interpersonal skills. * Proficiency in Microsoft Excel and other accounting software. * Strong understanding of basic accounting principles. * Proficiency in problem-solving techniques to address invoicing discrepancies & resolve issues. * Customer-centric mindset with a commitment to providing exceptional service to internal and external stakeholders. * Ability to prioritize tasks and meet deadlines in a fast-paced environment. * Detail-oriented with a high level of accuracy. * Ability to work both independently and collaboratively within a team. Compensation: $55,000 - $62,000 base salary, plus quarterly bonus, profit sharing, and benefits. Actual compensation will be determined based on experience Speccies’ Benefits * 3 weeks of vacation and 1 paid volunteer day per year * 1 extra paid day off plus an eyecare voucher to celebrate your birthday. * Health and dental benefits, RRSP matching and a Healthcare Spending Account active from your first day. * Mental health and wellbeing support, including $3,000 annually for practitioner care and access to our Employee Assistance Program. * Quarterly bonuses, based on your performance. * Annual Profit Share program to recognize your part in Specsavers’ success. * Free parking, access to the building gym, and a fully stocked kitchen with snacks and coffee/tea. * On‑site wellness offerings in-office, including RMT and yoga sessions. * Team and company social events, including holiday and annual celebrations. Behaviours We Value * Collaborative: We work together as one Specsavers to deliver on our purpose * Curious: We question, explore, and seek out diverse perspectives to develop our knowledge and understanding * Courageous: We challenge the status quo, we experiment with good ideas, and we are brave, bold, and fast in our decision making * Compassionate: We care, support, and help each other * Commercial: We treat money wisely and make decisions that are good for our customers, our partners, our people and for the long term We hope that in applying with us, you value these things as well! Our Hybrid Work Model Experience the best of both worlds. At Specsavers, we embrace a hybrid approach that balances in-office collaboration with the flexibility to work from home. We come together in office three days a week to connect, innovate, and keep our culture thriving. Equal Opportunity Employer At Specsavers, we are committed to fostering a diverse and inclusive workplace. We believe that a diverse team enriches our work environment and enables us to achieve our goals. We are an equal opportunity employer and encourage candidates of all backgrounds and abilities to apply. If you believe you can contribute to our mission and vision, we welcome your application, even if you don't meet every qualification listed. We value the unique skills and perspectives each individual brings to our team. Accessibility and Accommodations We are committed to creating an inclusive and accessible workplace. If you require accommodations at any stage of the application or interview process, please let us know by contacting us at [email protected] [[email protected]] . We will work with you to meet your needs and ensure a fair and equitable experience. #LI-ED1 #LI-Hybrid

What you’ll do

Manage full cycle accounts payable processes, including processing vendor invoices and employee expense reports. Reconcile vendor statements, maintain financial records, and support month-end closing and audit activities.

Requirements

Requires proven experience in accounts payable or a similar finance role and a strong understanding of basic accounting principles. Proficiency in Microsoft Excel and strong communication skills are essential for this customer-focused position.

Benefits

• Vacation • Paid volunteer day • Birthday leave • Eyecare voucher • Health benefits • Dental benefits • RRSP matching • Healthcare spending account • Mental health support • Employee assistance program • Quarterly bonuses • Profit share program • Free parking • Gym access • Snacks • Coffee and tea • Wellness offerings • Social events

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Problem solving · Preferred
• Financial Reporting · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Data entry · Preferred
• Communication Skills · Preferred
• invoicing · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts payable
• Full cycle accounting
• Concur
• Microsoft Excel
• Accounting software
• Reconciliation
• Invoicing
• Communication skills
• Problem-solving
• Attention to detail
• Customer service
• Data entry
• Financial reporting
• Audit support
• Time management
• Full Cycle Accounting
• Courage
• Workplace Inclusivity
• Expense Reports
• Month-End Closing
• Ability To Meet Deadlines
• Curiosity
• SAP Concur (Travel And Invoice Software)
• Compassion
• Accounts Payable
• Accounting Software
• Basic Accounting Principles
• Mental Health
• Decision Making
• Customer Service
• Communication
• Bond Credit Rating
• Employee Assistance Programs
• Finance
• Experimentation
• External Auditing
• Internal Auditing
• Interpersonal Communications
• Problem Solving
• Visionary
• Prioritization
• Detail Oriented

Job areas

• Finance & Accounting
• Administrative
• Accounts Payable Administrator
• Accounts Payable / Receivable Clerk
• Accounting Associate Professionals
• Bookkeeping, Accounting, and Auditing Clerks