Full Cycle Accounting (Quick Books)

Job summary

The Finance Supervisor oversees daily accounting operations, including accounts payable, receivable, and general ledger maintenance. They are also responsible for financial reporting, budget monitoring, and ensuring compliance with grant funding agreements.

Job details

Bookkeeping About the Organization Our Client is a nonprofit organization dedicated to supporting Aboriginal Candidates, through its programs, services, and initiatives. We are seeking a detail-oriented, organized, and experienced Finance Supervisor to oversee day-to-day financial operations, maintain accurate financial records, and support sound financial management and accountability. The successful candidate will have strong accounting knowledge, hands-on experience with QuickBooks Online, and an understanding of nonprofit financial management, including grant tracking, budget monitoring, and financial reporting. Position Summary The Finance Supervisor is responsible for overseeing the organization's accounting and bookkeeping functions, ensuring accurate and timely financial reporting, maintaining effective internal controls, and supporting the annual budgeting and audit processes. This role works closely with management and program staff to ensure financial resources are managed responsibly and in accordance with organizational policies, funding agreements, and applicable accounting standards. Key Responsibilities Financial Management and Accounting • Oversee daily accounting operations, including accounts payable, accounts receivable, general ledger maintenance, and bank reconciliations. • Manage and maintain the organization's financial records using QuickBooks Online. • Review journal entries, account reconciliations, expense coding, and supporting documentation for accuracy. • Monitor cash flow, accounts payable, accounts receivable, and outstanding balances. • Ensure proper allocation of expenses across programs, departments, and funding sources. • Maintain accurate records of donations, grants, restricted funds, and other revenue sources. Financial Reporting and Budgeting • Prepare monthly, quarterly, and annual financial statements and management reports. • Assist with the development and monitoring of annual operating budgets. • Analyze budget-to-actual results and investigate significant variances. • Provide timely financial information to the Executive Director and management team. • Support financial forecasting, cash-flow planning, and resource allocation. Nonprofit Grant and Fund Accounting • Track grant revenues, expenditures, funding restrictions, and reporting deadlines. • Ensure expenses are allocated appropriately to grants and funding agreements. • Prepare financial reports for funders, government agencies, and other stakeholders. • Maintain supporting documentation for grants, donations, and restricted funding. • Help ensure compliance with funding agreements and applicable nonprofit reporting requirements. Internal Controls and Compliance • Establish and maintain appropriate financial controls, procedures, and documentation. • Ensure compliance with organizational financial policies and applicable accounting and regulatory requirements. • Coordinate the preparation of year-end working papers and supporting schedules. • Liaise with external accountants and auditors during annual financial reviews or audits. • Maintain organized financial records and ensure the confidentiality of financial information. Team Supervision and Administration • Supervise, coordinate, or review the work of bookkeeping and finance support staff, as applicable. • Develop and maintain finance procedures to improve efficiency and accuracy. • Provide financial guidance to program managers and administrative staff. • Support process improvements, financial system maintenance, and reporting efficiencies. Qualifications and Experience • Diploma or degree in Accounting, Finance, Business Administration, or a related field. • A minimum of 3–5 years of progressive accounting or financial management experience; supervisory experience is an asset. • Strong, hands-on experience with QuickBooks Online is required. • Experience working in a nonprofit, charitable organization, or grant-funded environment is highly desirable. • Knowledge of fund accounting, restricted funding, grant reporting, and nonprofit financial reporting. • Experience preparing financial statements, budgets, bank reconciliations, and year-end working papers. • Proficiency in Microsoft Excel and other standard office applications. • Familiarity with applicable accounting standards and nonprofit financial reporting requirements. Required Skills and Competencies • Strong analytical, organizational, and problem-solving skills. • High attention to detail and accuracy. • Ability to manage competing deadlines and prioritize multiple tasks. • Strong communication and interpersonal skills. • Ability to handle confidential information with integrity and discretion. • Ability to work independently and collaboratively with management and program teams. • Commitment to the organization's mission, values, and responsible stewardship of funds. qualified Indigenous persons. Please note: Full time = Monday to Friday

What you’ll do

The Finance Supervisor oversees daily accounting operations, including accounts payable, receivable, and general ledger maintenance. They are also responsible for financial reporting, budget monitoring, and ensuring compliance with grant funding agreements.

Requirements

Candidates must have a diploma or degree in Accounting, Finance, or Business Administration with 3-5 years of progressive experience. Proficiency in QuickBooks Online and knowledge of nonprofit fund accounting are required.

Listed skills

• Budgeting · Preferred
• Financial Reporting · Preferred
• Microsoft Excel · Preferred
• Accounts receivable · Preferred
• Team Supervision · Preferred
• Quickbooks Online · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• QuickBooks Online
• Financial Reporting
• Budgeting
• Grant Tracking
• Accounts Payable
• Accounts Receivable
• General Ledger
• Bank Reconciliations
• Fund Accounting
• Financial Management
• Internal Controls
• Microsoft Excel
• Financial Forecasting
• Audit Support
• Team Supervision
• Expense Coding
• Process Improvement
• Communication
• Planning
• Management
• Operations
• Problem Solving
• Prioritization
• Detail Oriented
• Business Administration
• Microsoft Office
• Finance
• Accountability
• Interpersonal Communications
• Auditing
• Supervision
• Confidentiality
• Resource Allocation
• Financial Systems
• Financial Controls
• Financial Statements
• Accounting
• Management Reporting
• Financial Policy
• Accounting Operations
• Standard Accounting Practices
• Annual Reports
• Account Reconciliation
• Bookkeeping
• Audit Processes
• QuickBooks (Accounting Software)
• Non-Profit Financial Management

Job areas

• Finance & Accounting
• Management & Leadership
• Social Services
• Administrative
• Full Cycle Recruiter
• Financial Manager (General)
• Finance Managers
• Financial Managers

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