Accounts Receiveable Administrator

Job summary

The Accounts Receivable Administrator is responsible for managing customer invoicing, monitoring aging accounts, and performing collections. They will also reconcile accounts, process payments, and prepare financial reports while collaborating with internal teams to resolve billing discrepancies.

Job details

Accounts Receivable Administrator (Contract - 3 Days per Week) Spirit Omega Inc. Position Overview Spirit Omega Inc. is seeking a detail-oriented and organized Accounts Receivable Administrator to support our finance and operations team on a part-time contract basis (3 days per week). This role is responsible for managing accounts receivable activities, ensuring timely collection of outstanding invoices, maintaining accurate financial records, and supporting positive client relationships. Key Responsibilities Prepare and issue customer invoices accurately and on time. Monitor accounts receivable aging and follow up on outstanding accounts. Contact clients regarding overdue payments by phone and email. Reconcile customer accounts and investigate discrepancies. Process and apply incoming payments. Maintain accurate financial records and documentation. Prepare weekly and monthly AR reports. Work closely with payroll, operations, and management to resolve billing issues. Assist with month-end accounting activities. Ensure compliance with company policies and accounting procedures Minimum 2 years of Accounts Receivable, Accounting, Bookkeeping, or related experience. Strong understanding of invoicing, collections, and account reconciliation. Experience with accounting software such as QuickBooks, Sage, or similar systems. Proficiency with Microsoft Excel and Microsoft Office. Strong communication and customer service skills. Excellent attention to detail and organizational skills. Ability to work independently and manage priorities effectively. Preferred Experience Experience in staffing, recruitment, industrial services, construction, or professional services environments is considered an asset. Knowledge of payroll and contract staffing processes is beneficial. Contract Details Contract Position: 3 Days per Week (approximately 20-24 hours) Location: Calgary, AB (Hybrid option available) Start Date: Immediate Compensation: Competitive hourly rate based on experience About Spirit Omega Spirit Omega Inc. is a proudly Indigenous-owned workforce solutions company providing recruitment, staffing, Indigenous engagement, and workforce development services across Canada. We are committed to creating meaningful employment opportunities while delivering exceptional service to our clients and communities. Apply Today Please submit your resume to dale@spiritstaffing.com with the subject line Accounts Receivable Administrator Application.

What you’ll do

The Accounts Receivable Administrator is responsible for managing customer invoicing, monitoring aging accounts, and performing collections. They will also reconcile accounts, process payments, and prepare financial reports while collaborating with internal teams to resolve billing discrepancies.

Requirements

Candidates must have at least 2 years of experience in accounts receivable, accounting, or bookkeeping. Proficiency in accounting software such as QuickBooks or Sage and strong Microsoft Excel skills are required.

Listed skills

• Accounts receivable · Preferred
• Accounting · Preferred
• Bookkeeping · Preferred
• invoicing · Preferred
• Collections · Preferred
• Microsoft Excel · Preferred
• Microsoft Office · Preferred
• Financial Reporting · Preferred
• Communication · Preferred
• Customer service · Preferred
• Attention to detail · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts Receivable
• Accounting
• Bookkeeping
• Invoicing
• Collections
• Account Reconciliation
• QuickBooks
• Sage
• Microsoft Excel
• Microsoft Office
• Financial Reporting
• Communication
• Customer Service
• Attention To Detail
• Organizational Skills
• Accounting Software
• Billing
• Management
• Finance
• Financial Statements
• Operations
• QuickBooks (Accounting Software)
• Workforce Development
• Detail Oriented

Job areas

• Finance & Accounting
• Administrative
• Human Resources
• Account Administrator
• Accounts Payable / Receivable Clerk
• Accounting Associate Professionals
• Bookkeeping, Accounting, and Auditing Clerks

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