Project Administrator

Job summary

The Project Administrator will provide administrative support to project teams, including managing documentation, SharePoint records, and financial processes. They are responsible for processing purchase orders, invoices, and vendor payments while monitoring project budgets and contract compliance.

Job details

Job Location: Edmonton, AB Contract Length: 1 year Work Hours: 7:30am to 4:00pm daily (excluding weekends and statutory holidays) Overtime is not applicable. Resume Submission Deadline: September 13, 2026 Spirit Omega Inc. is seeking an experienced Project Administrator on behalf of our client to support the delivery of major transmission and infrastructure projects. The Project Administrator provides administrative, financial, and system access support to project teams, enabling effective project execution, cost control, and compliance with organizational policies and procedures. This role supports onboarding and offboarding, contract and purchase order administration, invoice processing, and coordination across multiple systems and stakeholders. Responsibilities: Provide administrative support to project managers and project teams. Coordinate onboarding, offboarding, and system access requests. Maintain project documentation and SharePoint records. Process purchase orders, invoices, vendor payments, and financial documentation. Monitor budgets, PO funding, and invoice approvals. Support Oracle ERP activities including procurement, vendor setup, reporting, and contract administration. Assist with contract compliance, change orders, and vendor communications. Resolve invoice discrepancies and support Accounts Payable processes. 5+ years of Project Administration experience supporting construction, engineering, utility, or capital projects. Experience with Oracle ERP systems preferred. Strong knowledge of purchase orders, invoicing, and project financial controls. Proficiency in Microsoft Office and SharePoint. Excellent organizational and communication skills. If you are a detail-oriented professional with strong project administration and financial coordination experience, we encourage you to apply. Spirit Omega is committed to a diverse and inclusive workplace. We welcome applications from anyone, including members of Indigenous peoples, Women, visible minorities, persons with disabilities, persons of minority sexual orientations and gender identities, and others with the skills and knowledge to productively engage with diverse communities. Thank you for applying. We appreciate your interest; however, only qualified candidates will be contacted regarding the next steps in the hiring process. Looking for more opportunities? Check out our website at Spirit Omega Job Board #INDSPO

What you’ll do

The Project Administrator will provide administrative support to project teams, including managing documentation, SharePoint records, and financial processes. They are responsible for processing purchase orders, invoices, and vendor payments while monitoring project budgets and contract compliance.

Requirements

Candidates must have at least 5 years of project administration experience within construction, engineering, or utility sectors. Proficiency in Microsoft Office, SharePoint, and Oracle ERP systems is highly preferred.

Listed skills

• SharePoint · Preferred
• Microsoft Office · Preferred
• Communication Skills · Preferred
• invoicing · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project Administration
• Oracle ERP
• Purchase Orders
• Invoicing
• Financial Controls
• Microsoft Office
• SharePoint
• Contract Administration
• Accounts Payable
• Vendor Management
• Budget Monitoring
• Documentation Management
• Communication Skills
• Organizational Skills
• Accounts Payable Processing
• Vendor Payments
• Project Documentation
• Administrative Support
• Change Orders
• Contract Compliance
• Budgeting
• Communication
• Procurement
• Construction Engineering
• Contract Management
• Enterprise Resource Planning
• Project Management
• Purchasing
• Microsoft SharePoint
• Coordinating
• Detail Oriented

Job areas

• Administrative
• Construction
• Engineering
• Finance & Accounting
• Energy
• Project Administrator
• Project / Program Administrative Assistant
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive