Jr. Deals Administrator

Job summary

Manage front-desk and administrative duties, including entering MLS listings, preparing offers and related documents, and supporting agents with open houses and listing materials. Review and maintain transaction records and paperwork, prepare and collect invoices, assist with accounting, and follow up with clients as needed.

Job details

Pay: From CA$20.00 per hour Job description Greetings from Square Yards Real Estate Inc. Square Yards is currently hiring a Jr Deals Administrator. The position's primary duties include managing the front desk and performing other administrative tasks. Work Hours: Monday to Friday, 10:00 AM to 6:00 PM/9:30AM to 5:30PM Office Location: North York Duties and Responsibilities· Broker Load – Input MLS listings, upload photos, scan documents, process new listing documents (price changes, extensions, etc.,), enter listing information and appointment instructions · Offer – Preparation of offers, amendments, waivers, and other related forms/documents · Agent Activities – Booking of open house, preparation of feature sheets, photocopying and filling of all listings and legal documents · Review all transactions and ensure they are completed and recorded as per company policy. Also ensure they are in good order and are compliant · Perform duties such as preparation of invoices, and collection of invoices · Prepare trade record sheets and other required deals related documents · Ensure all deals related paperwork is properly filed, updated and maintained as per company policy Follow-up with clients as required for completion of pendencies. · Ensure all deals related paperwork is forwarded to appropriate parties as per company policy · Assist with general accounting tasks as required · Other duties as assigned. Requirements · 1-3 years of relevant experience in an office environment · Proficient in Microsoft Office · Strong email communication skills · Strong communication skills · Comfortable multi-tasking and prioritizing tasks without guidance · Excellent interpersonal skills Job Type: Full-time Pay: Open for negotiation Schedule: 8 hour shift Monday to Friday Experience: Deals Administrator: 1-2 years Work Location: In office Job Types: Full-time, Permanent Work Location: In person

What you’ll do

Manage front-desk and administrative duties, including entering MLS listings, preparing offers and related documents, and supporting agents with open houses and listing materials. Review and maintain transaction records and paperwork, prepare and collect invoices, assist with accounting, and follow up with clients as needed.

Requirements

Candidates should have 1–3 years of relevant office experience, including 1–2 years as a deals administrator, and be proficient in Microsoft Office. Strong communication and interpersonal skills, email proficiency, and the ability to multitask and prioritize independently are required.

Listed skills

• written communication · Preferred
• Filing · Preferred
• interpersonal skills · Preferred
• Multitasking · Preferred
• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Microsoft Office
• Email Communication
• Written Communication
• Interpersonal Skills
• Multitasking
• Task Prioritization
• MLS Listing Entry
• Offer Preparation
• Document Management
• Transaction Review
• Invoice Preparation
• Invoice Collection
• General Accounting
• Client Follow-Up
• Filing

Job areas

• Administrative
• Sales
• Finance & Accounting

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