Administrative Assistant

Job summary

Provide day-to-day administrative support to senior leadership, including calendar and inbox management, meeting and travel coordination, and preparation of business documents. Maintain electronic records, assist with data entry and expense reporting, support special projects, and handle confidential information discreetly.

Job details

About Stalwart Insurance Brokers Ltd. Stalwart Insurance Brokers Ltd. (Stalwart) is a growing national life insurance brokerage and financial services provider with a focus on high-complexity client and business situations. Stalwart values excellence and entrepreneurial thinking, and requires staff with the capacity to solve complex, novel problems. Stalwart is growing rapidly and intends to sustain this rapid growth through the addition of ambitious team members looking to rapidly scale their skills, abilities, and relationships, and contribute to a high-performing corporate finance team. Summary We are looking for an Administrative Assistant to join our team and provide day-to-day administrative support to senior leadership. This role is ideal for someone who is highly organized, proactive, and able to manage multiple priorities in a fast-paced environment. The successful candidate will be trusted with confidential information, have exceptional attention to detail, and be comfortable working independently. Role Overview Your responsibilities will include: Managing executive calendars, scheduling meetings, and coordinating appointments. Monitoring and managing executive email inboxes, including drafting responses and prioritizing communications. Coordinating travel arrangements and preparing itineraries. Preparing, formatting, and proofreading correspondence, reports, presentations, and other business documents. Organizing and maintaining electronic files and records. Providing general administrative support, including data entry, expense reporting, and document management. Supporting senior leadership with day-to-day administrative needs and special projects. Handling confidential and sensitive information with professionalism and discretion. Assisting with other administrative duties as assigned. Required Skills and Experience Exceptional organizational and time management skills, with the ability to manage multiple priorities and deadlines. Excellent written and verbal communication skills. Strong attention to detail and a high degree of professionalism and discretion. Proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Google Workspace. Ability to work independently while collaborating effectively with others. Experience managing executive calendars and email correspondence is a strong asset. Comfortable working in a fast-paced, deadline-driven environment. A valid driver's license (preferred). Compensation $70,000-$80,000 per year (prorated). Role eligible for bonus, depending on individual and company performance. Position Type Nature: Temporary (2-4 weeks temporary with possibility of extension depending on performance), full-time, in-person position Time Commitment: High-commitment position with overtime required as needed Work Location: Vancouver, BC Start Date: Immediate Please note: Candidates must be currently authorized to work in Canada. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

What you’ll do

Provide day-to-day administrative support to senior leadership, including calendar and inbox management, meeting and travel coordination, and preparation of business documents. Maintain electronic records, assist with data entry and expense reporting, support special projects, and handle confidential information discreetly.

Requirements

Candidates should have strong organizational and time-management abilities, excellent written and verbal communication, attention to detail, and the discretion to handle sensitive information. Proficiency with Microsoft Office and Google Workspace, the ability to work independently in a fast-paced environment, and experience managing executive calendars and correspondence are desired; a valid driver's license is preferred.

Listed skills

• Time management · Preferred
• written communication · Preferred
• Google Workspace · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Organizational Skills
• Time Management
• Written Communication
• Verbal Communication
• Attention To Detail
• Professionalism
• Discretion
• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Google Workspace
• Executive Calendar Management
• Email Management
• Travel Coordination
• Document Management

Job areas

• Administrative
• Finance & Accounting

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