Administrative Assistant - Receptionist

Job summary

The role involves managing front-desk operations, including greeting visitors and handling phone and electronic inquiries. Additional duties include providing clerical support, processing invoices in the ERP system, and maintaining office supplies.

Job details

DO YOU WANT A LONG WEEKEND EVERY WEEKEND?! Main functions: Attend to visitors and inquiries on the phone and face-to-face. Supply information regarding the organization to the general public, clients, and customers as per Standard Manufacturers Services Ltd’s policies, and procedures. Duties Prepare, key in, edit, and proofread correspondence, invoices, reports, and related material from email correspondence and handwritten copies. Open and distribute incoming regular and electronic mail and other material and coordinate the flow of information internally and with other departments within SMSL. Answer and screen telephone and electronic inquiries and relay telephone calls and messages. Schedule and confirm appointments and meetings for staff members. Match pack lists with invoices. Code accounts for payables. Enter payables into the ERP system. Greet visitors; determine the nature of business and direct visitors to the appropriate person. Provide administrative and clerical support to staff members. Order office supplies and maintain inventory. Maintain appointment diaries either manually or electronically. Maintain appearance of the front reception area, boardroom, and President’s office. Ensures knowledge of staff movements in and out of the organization. Support Standard Manufacturers Services LTD’s Lean initiative. Any other duties that may be assigned. Working Conditions 4 days a week, Monday to Thursday, 8 hours per day, 32 hours per week. Shift: 8:00 am and 4:30 pm. Entitled to ½ hour of unpaid time for lunch. Administrative Assistant must be organized and must be able to coordinate with different departments. Must be able to work as part of a team. Frequently changing priorities. Employment Requirements Completion of high school is required. Excellent computer skills, with knowledge of Microsoft Office. Excellent verbal/ written communication skills. Adaptable to changing priorities. Able to meet deadlines. Must be friendly and energetic.

What you’ll do

The role involves managing front-desk operations, including greeting visitors and handling phone and electronic inquiries. Additional duties include providing clerical support, processing invoices in the ERP system, and maintaining office supplies.

Requirements

Candidates must have a high school diploma and excellent computer skills, specifically with Microsoft Office. Strong communication skills and the ability to adapt to changing priorities are essential.

Listed skills

• Customer service · Preferred
• ERP systems · Preferred
• written communication · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred
• Inventory management · Preferred
• scheduling · Preferred
• invoicing · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Reception
• Customer Service
• Microsoft Office
• Data Entry
• Scheduling
• Proofreading
• Invoicing
• ERP Systems
• Inventory Management
• Clerical Support
• Written Communication
• Verbal Communication

Job areas

• Administrative
• Manufacturing
• Customer Service & Support