Document Controller & Quality Assurance Specialist

Your Opportunity: Our Markham office is currently seeking a Document Controller & Quality Assurance Specialist to become part of a dynamic transportation group specializing in the planning and design of major provincial highways, regional and municipal arterial roads, and mass transit projects. This opportunity exists for an individual who is detail-oriented with strong multi-tasking, interpersonal, organizational and communication skills. Your Key Responsibilities: * Follow document control processes and procedures established for project functions including document tracking, meeting minutes, RFIs, submittals, change logs and other communication tools * Fulfill the Document Control function on projects including, but not limited to: * Responsible for adhering to electronic filing (on servers) of project documentation consistent with Stantec document management policy/protocol (Global Data Management) and the project’s contract (confidentiality, etc.) * Maintaining project records and overseeing document control for regulatory and legal compliance * Ensuring all technical documents, such as reports and drawings, are collected, uploaded in the system and distributed to the appropriate parties as necessary * Notifying the Project Manager and team members of updated document revisions and how to access them * Assisting Project Managers with monitoring project progress, developing tracking data, reports and other materials as needed * Developing the document management process and protocols for the project(s) * Providing training and guidance in the application of document management procedures and best practices * Fulfill Quality Assurance functions on projects including, but not limited to: * Reviewing quality documentation for compliance with the quality program and contractual requirements * Conducting process audits and surveillance audits to verify that project services and deliverables meet quality program requirements * Conducting quality assurance reviews of client deliverables prior to submissions * Liaise with all relevant parties, internal and external, during quality audits and inspections * Manage and report on non-conformities, corrective and preventive actions * Report quality metrics on a regular basis including data analysis, the frequency of which is to be determined, and contribute to continuous improvement and Lessons Learned activities * Provide support in responding to quality related inquiries as required * Work as part of a team to meet deadlines and produce high-quality deliverables * Other duties as assigned A career in transportation is more than bridges, roads, and rail. As we plan, design, and manage projects that move people and goods from Point A to Point B, we create connections that transform our communities. Every airport, road, bridge, port, or transit project is an opportunity to make communities safer, cleaner, and more resilient. Together, we’re making an impact around the world. If you’re looking for a career that moves, join our team of professionals who are passionate about the future of transportation. Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week. Benefits Summary: Regular full-time and part-time employees (working at least 20 hours per week) will have access to health, dental, and vision plans, a wellness program, health care spending account, wellness spending account, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off. Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account. The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

The Document Controller & Quality Assurance Specialist will manage project documentation, including tracking, filing, and distribution, while ensuring compliance with quality programs. They will also conduct process audits, report on quality metrics, and provide training on document management procedures.

Candidates should have at least 1 year of experience in project coordination or records management and possess strong communication and organizational skills. Proficiency in MS Office, SharePoint, and document management platforms like ProjectWise is required, along with a technical degree or equivalent experience.

• Health insurance • Dental insurance • Vision insurance • Wellness program • Health care spending account • Wellness spending account • Group registered retirement savings plan • Employee stock purchase program • Group tax-free savings account • Life insurance • Accidental death & dismemberment insurance • Short-term disability plan • Long-term disability plan • Emergency travel benefits • Tuition reimbursement • Professional membership fee coverage • Paid time off

• Time managementPreferred
• Quality assurancePreferred
• Data analysisPreferred
• CommunicationPreferred
• Project managementPreferred

Identified from the job description. Confirm important requirements above.

• Document control
• Quality assurance
• Project coordination
• Records management
• Process auditing
• Data analysis
• Technical documentation
• ProjectWise
• Forma
• Unifier
• SharePoint
• MS Office
• Communication
• Time management
• Multi-tasking
• Quality program compliance
• Data Reporting
• Document Management
• Project Documentation
• Document Control
• Ability To Meet Deadlines
• Time Off Management
• Resilience
• Planning
• Data Analysis
• Auditing
• Corrective And Preventive Action (CAPA)
• Regulatory Compliance
• Confidentiality
• Continuous Improvement Process
• Data Management
• Project Management
• Taking Meeting Minutes
• Multitasking
• Quality Assurance
• Submittals (Construction)
• Filing
• Detail Oriented

• Transportation
• Engineering
• Administrative
• Construction
• Management & Leadership
• Quality Document Control Specialist
• Document Control / Management Specialist
• Filing and Copying Clerks
• Document Management Specialists
• Computer Occupations, All Other

Minimum education

High school

Minimum experience

1+ years

Posting language

English

Working hours

40 hours per week