Geotechnical Project Coordinator/Administrative Assistant

Are you a passionate and driven professional looking to make a real impact on your community? Build the foundation for a lasting and successful career with our geotechnical engineering team. Stantec is a global engineering and architecture consulting firm dedicated to creating sustainable and innovative solutions. Our geotechnical team is looking for an enthusiastic individual to join our team and embark on a purpose-driven career. Your Opportunity Stantec is seeking a Project Coordinator / Administrative Assistant to join our geotechnical team in the Edmonton, AB office. In this role, you will provide administrative, project coordination, and operational support to a team of engineers, technologists, and project managers. You will play an important role in supporting project delivery, business operations, client service, and team coordination across our geotechnical practice. Your Key Responsibilities Project Coordination and Administrative duties: * Provide day-to-day administrative support to local technical and leadership teams. * Coordinate travel arrangements and accommodation, including workspace management, equipment and office/lab supplies, as necessary * Prepare, review, and format reports, proposals, presentations, and project documentation. * Maintain electronic filing systems and project records. * Coordinate office meetings, workshops, training sessions, and client events * Assist project managers with project setup, execution, closeout, and document management activities. * Develop and maintain project management documentation and project tracking tools with guidance from project managers. * Assist with staff timesheet and expenses, as necessary. * Assist with project/lab billing, invoice preparation, and financial tracking. * Assist with proposal submissions, staff resumes/CV updates, and business development initiatives, with guidance from respective leads. * Support subcontractor administration, including onboarding, agreements, and documentation requirements. * Facilitate onboarding activities for new employees and project team members. * Support project HSSE documentation, including training records management, hazard assessments, work procedures, and project-specific safety documentation. * Promote a strong health, safety, security, and environment culture and actively participate in Stantec’s HSSE Program. Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week. Benefits Summary: Regular full-time and part-time employees (working at least 20 hours per week) will have access to health, dental, and vision plans, a wellness program, health care spending account, wellness spending account, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off. Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account. The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

The role involves providing comprehensive administrative and project coordination support to a geotechnical engineering team, including document management, financial tracking, and meeting organization. You will also assist with business development initiatives, subcontractor administration, and the maintenance of health, safety, and environmental documentation.

Candidates must have at least 3 years of experience in an administrative or project coordination role, preferably within an engineering or construction environment. Proficiency in Microsoft Office applications and strong organizational and communication skills are required.

• Health insurance • Dental insurance • Vision insurance • Wellness program • Health care spending account • Wellness spending account • Group registered retirement savings plan • Employee stock purchase program • Group tax-free savings account • Life insurance • Accidental death & dismemberment insurance • Short-term disability plan • Long-term disability plan • Emergency travel benefits • Tuition reimbursement • Professional membership fee coverage • Paid time off

• Microsoft OfficePreferred
• Project managementPreferred

Identified from the job description. Confirm important requirements above.

• Project coordination
• Administrative support
• Report preparation
• Proposal formatting
• Project documentation
• Electronic filing
• Meeting coordination
• Project setup
• Financial tracking
• Invoice preparation
• Business development
• Subcontractor administration
• Onboarding
• HSSE documentation
• Microsoft Office
• SharePoint
• Training Records Management
• Document Management
• Project Documentation
• Administrative Support
• Business Operations
• Time Off Management
• Administrative Functions
• Project Delivery
• Financial Tracking
• Billing
• Business Development
• Management
• Consulting
• Geotechnical Engineering
• Leadership
• Innovation
• Invoicing
• Project Management
• Presentations
• Project Coordination
• Subcontracting
• Travel Arrangements
• Coordinating
• Filing
• Enthusiasm

• Administrative
• Engineering
• Consulting
• Construction
• Management & Leadership
• Administrative Assistant/Project Coordinator
• Project Coordinator
• Statistical, Mathematical and Related Associate Professionals
• Project Management Specialists

Minimum education

College diploma

Minimum experience

2+ years

Posting language

English

Working hours

40 hours per week