Proposal Specialist (Contract)

Some of what you will do: Reporting to the proposal team manager, the proposal specialist owns the proposal process from the kick-off meeting through to submission. They serve as the project manager for complex, verbiage and compliance driven RFx opportunities for both prospective and existing customers of all sizes. The proposal specialist plays an integral role in driving revenue and increasing profitability through conversion, retention, and penetration. Specifically, You Will: Provide operational leadership for proposal development, charting project plans and bid schedules, spearheading kickoff calls, delegating tasks, communicating critical deadlines, conducting executive reviews, and holding stakeholders accountable throughout. Strategize with the sales team to identify win themes, customer pain points, and key value drivers to create a unified bid strategy for revenue generation. Collaborate across all organizational functions and levels, building alignment between the proposal, pricing, sales, merchandising, transportation, operations, legal, risk management, and credit teams. Gather, analyze and organize data from other departments, discerning key information and integrating it into the response. Draft and creates proposal that capture Staples Professional’s value proposition and align our offering with customer needs. Edits and revises drafts based on customer addenda and stakeholder feedback. Work well in situations with many unknowns and knows how to solve challenges and guide others through ambiguity. Physical Environment/Working Conditions: Hybrid Work Model (4 days working in the Richmond Hill office) Some of what you need: A university degree with emphasis on communications, business, marketing, and/or journalism. Project management skills with demonstrated ability to keep projects on track through proactive communication, prioritization, problem solving, time/task management, ability to manage multiple projects, and organization. Advanced computer skills: Must have advanced skills in the entire MS Office Suite including Word, Excel, PowerPoint, Teams and Outlook, and an ability to learn new software quickly. Excellent communication skills, both verbal and written, to clearly explain concepts in professional documents using easy-to-understand English. Proposal process knowledge with an understanding of what to look for in an RFx, kickoff calls, content management, and on-time delivery of projects. Strong interpersonal skills with an ability to foster positive working relationships across all business areas. Ability to work independently under pressure, especially under tight client deadlines with minimal supervision. Some of what you will get: Associate discount Health and Dental benefits RRSP/DPSP Performance bonuses Learning & Development programs And more… We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy. About the Team At Staples Canada we are dynamic, inspiring partners to our customers and the communities in which we live. As The Working and Learning Company, we inspire people to work smarter, learn more and grow every day. We’re looking for curious, approachable, and passionate individuals who love finding solutions. If that’s you, let’s work, learn, and grow together. We are building an inclusive and diverse team Staples Canada is continuously working towards creating an inclusive and diverse work environment. We welcome, value and thrive on perspectives and contributions from backgrounds that vary by race, gender, sexual orientation, gender identity or expression, lifestyle, age, educational background, national origin, religion or physical ability. If you have a disability or special need that requires accommodation, please let us know.

The Proposal Specialist manages the end-to-end RFx process from kickoff to submission, serving as the project manager for complex compliance-driven opportunities. They collaborate across organizational functions to develop win themes and draft proposals that align the company's value proposition with customer needs.

Candidates must hold a university degree in communications, business, marketing, or journalism and possess advanced MS Office skills. Demonstrated experience in proposal process knowledge and the ability to manage multiple projects under tight deadlines is required.

• Associate Discount • Health Benefits • Dental Benefits • RRSP/DPSP • Performance Bonuses • Learning & Development Programs

• Data analysisPreferred
• Project managementPreferred

Identified from the job description. Confirm important requirements above.

• Proposal Development
• Project Management
• RFx Process
• Strategic Planning
• Stakeholder Management
• MS Office Suite
• Technical Writing
• Data Analysis
• Interpersonal Communication
• Time Management
• Bid Strategy
• Content Management

• Sales
• Administrative
• Management & Leadership
• Marketing
• Retail

Minimum education

Bachelor’s degree

Minimum experience

2+ years

Posting language

English

Working hours

40 hours per week

Office presence

4 days per week