Purchasing/Cellar Supervisor

Job summary

The role involves coordinating cellar operations, managing procurement for food, beverages, and housekeeping materials, and overseeing stocktakes and audits. The supervisor is responsible for budget management, invoice processing, and the logistics of stock distribution throughout the hotel.

Job details

Grow with us... Life at Starwood Hotels is based on a simple idea: the world is beautiful and we want to keep it that way. But we can’t do it alone. That’s why hiring thoughtful and inspiring Team Members and Leaders who understand that our people, collaboration, stellar service, and respect for nature are so important to us. We’re currently seeking a Purchasing/Cellar Supervisor, who can coordinate and manage a successful cellar operation to ensure the smooth and efficient Hotel operation. About You... Minimum of 1 year managing the Beverage cellar in Hospitality operations Proven track record of managing internal stocktakes and observation of external audits. Experience using a diary management system. Strong leadership skills. Excellent communication skills, internally and externally. Demonstrate a high level of organisation and time management. Excellent record keeping. English Language – Native or Bilingual proficiency. Experience of using Birch Street Purchasing system and or Ven power stock system would be advantageous. Prior experience of rolling out a stock system would an advantage. Key Responsibilities As a Purchasing/Cellar supervisor you will support the Purchasing Manager in the procurement process by sourcing supplies like food, beverages, and housekeeping materials, handling administrative tasks, and managing supplier relationships. As a Purchasing/Cellar Supervisor you will be responsible for hotel purchasing, take charge of the Hotel Cellars and take full control of the stocks and deliveries whilst managing budget lines for the cellar. To ensure General, Food and Beverage Invoices, Delivery Notes, Requisition Notes are in compliance with Starwood Hotels procedures. To manage the cellar budget ensuring all invoices are checked and processed correctly following company policy and to deal with any discrepancies of orders and invoices in a swift and efficient manner. Who will match F&B. To ensure orders are based on usage, stock turnover and Cost of Sales Budgetary limits. To be present for and oversee all internal and external stocktakes and audits. To manage the logistics and distribution of all General and beverage stocks throughout the building and departments. To ensure quantity checks are done on all General, Food and Beverage goods received. You will be responsible for daily input of invoices, purchase orders and requisitions, producing management information for better decision making. Might be required to work additional hours during Month ends. Flexible and willing to work a flexible schedule including weekends. It involves physical moving of heavy objects. Report to the Purchasing Manager Our Offerings… Our Culture Is Caring And Thoughtful, And We Deliver Good-natured And Informed Service, Perfectly Executed To Evoke a Sense Of Fulfilment And Well-being. As a Part Of Our Team, You Can Look Forward To Activities And Perks That Drive Your Passion For Nature Such As Designed by Nature work environment Health & Wellness- Competitive Medical, Dental & Vision, and EAP program Retirement Planning Paid Personal Days Career Advancement: Were growing rapidly and with growth comes advancement opportunities (around the globe)! SH University - Offers eligible team members a chance to grow and flourish from obtaining professional development and courses/certifications through our exclusive online learning educational platform. Team Member Recognition program - Earn rewards and pay it forward, while doing all the good you can! About Us... As a mission-driven company, our purpose is our true north, and our compass guides the way. The purpose we live by impacts the lives of our team members, drives the experiences for our guests, builds community with like-minded travelers and takes care of the planet we live in. Founded in 2006 by Barry Sternlicht, Starwood Hotels is a luxury hotel brand management company and affiliate of global private investment firm Starwood Capital Group. Starwood Hotels is an Equal Opportunity Employer. We believe in a diverse, sustainable workforce with an empowered, inclusive culture. We are committed to non-discrimination on any protected basis covered under applicable law. If you require any special accommodations, please visit People Operations.

What you’ll do

The role involves coordinating cellar operations, managing procurement for food, beverages, and housekeeping materials, and overseeing stocktakes and audits. The supervisor is responsible for budget management, invoice processing, and the logistics of stock distribution throughout the hotel.

Requirements

Candidates must have at least one year of experience managing a beverage cellar in hospitality and a proven track record with internal stocktakes and audits. Proficiency in English and experience with purchasing systems like Birch Street or Ven Power is highly advantageous.

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Employee Assistance Program (EAP)
• Retirement Planning
• Paid Personal Days
• Career Advancement Opportunities
• Professional Development Courses
• Team Member Recognition Program

Listed skills

• Leadership · Preferred
• Communication · Preferred
• Organization · Preferred
• Time management · Preferred
• Logistics · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Cellar Management
• Procurement
• Stocktake Management
• Budget Management
• Supplier Relationship Management
• Inventory Control
• Leadership
• Communication
• Organization
• Time Management
• Record Keeping
• Birch Street Purchasing System
• Ven Power Stock System
• Logistics
• Audit Compliance

Job areas

• Hospitality
• Logistics
• Food & Beverage
• Management & Leadership
• Administrative

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