Accounting & Office Administrator

We are seeking a detail-oriented and highly organized Accounting & Office Administrator to join our team. This role is responsible for the daily performance of various accounting and related functions, with an emphasis on filing invoices, addressing supplier queries, and providing administrative support for Accounts receivable, Accounts Payable and other departments. Responsibilities Manage day-to-day bookkeeping tasks, including accounts payable and accounts receivable processing Responsible for matching invoices with purchase orders and receiving records to verify supplier invoices for material purchases. Responsible for filing all paid invoices, purchase orders, and supplier correspondences in a timely manner. Responsible for posting service and logistics invoices. Assists in responding to supplier inquiries and requests in a timely, courteous, and respectful manner. Responsible for assisting with vendors payments remittances on a weekly basis. Responsible for overseeing the company’s reception including answering phones, greeting walk-ins, data entry, and receiving/sending faxes. Responsible for the daily management of office supplies and equipment. Provides administrative support and assistance for accounts receivable, accounts payable, and logistic team. Other duties as assigned by management. Skills College Degree in Accounting, finance or related field. A minimum of 1 year experience in accounting and office administration. Proficient in Microsoft office tools (Excel, Word, PowerPoint), including advanced excel formulas, and other company associated computer software. Demonstrated experience using ERP systems. Excellent written and verbal communication skills to communicate effectively across all levels of the organization. Demonstrated ability to work in a fast-paced environment Exceptional organizational, planning, and time management skills. Strong attention to detail, analytical skills, and problem-solving skills Ability to work independently and meet deadlines. Stephano Group Ltd. is committed to maintaining a diverse, inclusive, and accessible workplace. We are an equal opportunity employer and welcome applications from all qualified individuals. Only candidates selected for an interview will be contacted. AI is not currently used as part of the recruitment process. In accordance with the Accessibility for Ontarians with Disabilities Act, accommodations are available upon request for candidates participating in all stages of the recruitment and selection process. Applicants requiring accommodation are encouraged to notify the recruiter so appropriate arrangements can be made. The salary range listed in this posting represents the expected compensation for this position based on market conditions and internal considerations. Final compensation will be determined based on the selected candidate’s experience, qualifications, and alignment with the role requirements. TPay: CA$20.00 - CA$23.00 per hour

The Accounting & Office Administrator is responsible for daily bookkeeping tasks, including processing accounts payable and receivable, filing invoices, and addressing supplier queries. The role also includes providing administrative support to various departments and managing office reception.

Candidates should have a college degree in accounting or a related field and at least one year of experience in accounting and office administration. Proficiency in Microsoft Office, especially Excel, and experience with ERP systems are also required.

Identified from the job description. Confirm important requirements above.

• Accounting
• Office Administration
• Bookkeeping
• Accounts Payable
• Accounts Receivable
• Microsoft Office
• Excel
• ERP Systems
• Communication
• Organizational Skills
• Time Management
• Attention to Detail
• Analytical Skills
• Problem-Solving Skills

Minimum education

Bachelor’s degree

Minimum experience

0+ years

Apply by

Aug 14, 2026