Administrative clerk - regional base hospital - temporary full-time - 2026-18940

Job summary

Summary of Duties: Provides support primarily to the Managers and Coordinators. This individual will provide customer service-oriented support across the entire geographical area that is serviced by Sunnybrook Regional Base Hospital Program. Ensure that all documentation relating to education and certification is maintained as per policy: • Prepares required documentation for paramedic certification (OSCE) events. • Maintains data related to paramedic and education databases. • Reviews paramedic new hire documentation and follows up with referral sources and/or others to obtain missing info…

Job details

Summary of Duties: Provides support primarily to the Managers and Coordinators. This individual will provide customer service-oriented support across the entire geographical area that is serviced by Sunnybrook Regional Base Hospital Program. Ensure that all documentation relating to education and certification is maintained as per policy: • Prepares required documentation for paramedic certification (OSCE) events. • Maintains data related to paramedic and education databases. • Reviews paramedic new hire documentation and follows up with referral sources and/or others to obtain missing information within the defined timelines. • Meetings: schedule and coordinate meetings, take minutes and prepare all associated documentation. • Completes data entry in relevant information systems as required. • Maintains accurate paramedic records. • Responds to enquiries, telephone calls, and voicemail messages in a timely manner. • Filing/sorting/faxing reports as required. • Other duties as required. Qualifications/Skills: • Requires successful completion of a one (1) year Secretarial program/diploma at the community college level • Minimum of two (2) years related practical experience or the equivalent combination of education and experience • Prior experience as a secretary in a fast-paced setting with students/professionals. • Working knowledge of a learning management system; • Working knowledge of Microsoft365 • Typing 40 net w.p.m. with maximum 5% error rate for data entry • Demonstrated effective organizational and time management skills • Demonstrated critical thinking and problem-solving skills • Demonstrated excellent interpersonal, verbal and written communication skills • Strong organizational skills in order to meet deadlines • Ability to work efficiently, independently and collaboratively in a fast paced, flexible team environment • Ability to adapt to change and implement plans and processes to meet the evolving needs of the program. • Demonstrated satisfactory performance and attendance required

Listed skills

• Documentation · Preferred
• Time · Preferred
• Administrative · Preferred
• Customer · Preferred
• Customer service · Preferred
• Data entry · Preferred
• management · Preferred
• Ability to adapt · Preferred
• Communication · Preferred
• Communication Skills · Preferred
• Critical Thinking · Preferred
• Filing · Preferred

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