Commercial Administrator

Job summary

The Commercial Administrator is responsible for managing daily administrative functions, including cost tracking, timekeeping, and invoice processing. They also provide support for office operations such as mail distribution, travel scheduling, and maintaining employee records.

Job details

Why a Career at Superheat? Looking for a smart career choice? Superheat's commitment to advancing heat treatment is in our people. We are always looking for talented, innovative, and enthusiastic individuals to support the clients we serve and share our passion to continually push the industry. We are looking for a Commercial Administrator to support our Western Canada operations. The Commercial Administrator is responsible for ensuring the smooth flow and completion of all administrative functions. This position requires excellent verbal and written communication skills, strong attention to detail and superior computer skills. Responsibilities Produce Daily Work acceptance sheets, for all active jobs Track and enter time and expenses for onsite personnel Submit Daily Cost tracking to customer Work with the SmartCenter™ to resolve outstanding tasks Provide support to Regional Administrator Responsible for distribution of outgoing and incoming mail Coordinate all courier pick-ups, deliveries, and package tracking Coordinate all office supply orders, deliveries and pricing Collect new hire packages Maintain employee records and files Scheduling travel arrangements for staff Provide administrative support to other staff and departments as needed Other administrative duties as needed Enter invoices Qualifications Excellent general computer skills Customer service oriented with excellent communication and interpersonal skills. Ability to prioritize and meet deadlines Ability to work independently and as part of team Superior organizational skills Work Experience and Education Requirements Experience working in an industrial setting/on job sites is considered an asset Experience with any of the following systems considered an asset: CIRYS, CNSOP, SunLink, SAP Fieldglass, MPower, Open Invoice, D365 Previous demonstrated administrative skills including data entry, timekeeping High School Diploma Post-secondary education in a related field an asset We are an Equal Employment Opportunity Employer. Superheat will not discriminate in any of our employment practices based on race, religion, gender, gender identity, disability, national origin, age, or any other legally protected status. Accommodations are available on request for candidates taking part in the selection process and upon hire. Any information you provide in the course of your application to our company will not be shared with any person or agency outside of Superheat FGH and will only be used as it pertains to possible employment here.

What you’ll do

The Commercial Administrator is responsible for managing daily administrative functions, including cost tracking, timekeeping, and invoice processing. They also provide support for office operations such as mail distribution, travel scheduling, and maintaining employee records.

Requirements

Candidates should possess strong computer and organizational skills with the ability to prioritize tasks effectively. Previous administrative experience, particularly in an industrial setting, is considered an asset.

Listed skills

• Data entry · Preferred
• Communication Skills · Preferred
• Attention to detail · Preferred
• Customer service · Preferred
• scheduling · Preferred
• Administrative Support · Preferred
• invoicing · Preferred
• record keeping · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Data entry
• Timekeeping
• Communication skills
• Attention to detail
• Computer skills
• Organizational skills
• Customer service
• Scheduling
• Administrative support
• Invoicing
• Record keeping
• Office Supply Management
• Administrative Support
• Organizational Skills
• Ability To Meet Deadlines
• SAP Fieldglass (Vendor Management Tool)
• Administrative Functions
• Customer Service
• Communication
• Computer Literacy
• Data Entry
• Metal Heat Treatments
• Innovation
• Interpersonal Communications
• Operations
• Package Tracking
• Travel Arrangements
• Prioritization
• Enthusiasm
• Detail Oriented

Job areas

• Administrative
• Energy
• Manufacturing
• Logistics
• Commercial Administrator
• Administrative Manager
• Office Supervisors
• Administrative Services Managers

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