Administrative Assistant

Job summary

Coordinate seminars, conferences, and appointments; prepare meeting minutes and reports; and establish office procedures. Handle calls and electronic inquiries, greet and direct visitors, and maintain manual and computerized filing systems.

Job details

Overview Languages English Education Secondary (high) school graduation certificate Experience 1 year to less than 2 years On site Work must be completed at the physical location. There is no option to work remotely. Work setting Construction Responsibilities Tasks Arrange and co-ordinate seminars, conferences, etc. Record and prepare minutes of meetings, seminars and conferences Determine and establish office procedures and routines Schedule and confirm appointments Answer telephone and relay telephone calls and messages Answer electronic enquiries Oversee the preparation of reports Greet people and direct them to contacts or service areas Set up and maintain manual and computerized information filing systems Experience and specialization Computer and technology knowledge MS Office Electronic mail Area of specialization Correspondence Additional information Security and safety Criminal record check Work conditions and physical capabilities Ability to work independently Fast-paced environment Work under pressure Tight deadlines Attention to detail Repetitive tasks Personal suitability Ability to multitask Excellent oral communication Excellent written communication Flexibility Organized Team player Accurate Client focus Time management Quick learner Employment groups This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups: Support for persons with disabilities Provides physical accessibility accommodations (for example: ramps, elevators, etc.) Support for newcomers and refugees Participates in a government or community program or initiative that supports newcomers and/or refugees Support for youths Participates in a government or community program or initiative that supports youth employment Support for Veterans Participates in a government or community program or initiative that supports Veterans Support for Indigenous people Participates in a government or community program or initiative that supports Indigenous people Support for mature workers Participates in a government or community program or initiative that supports mature workers Supports for visible minorities Participates in a government or community program or initiative that supports members of visible minorities

What you’ll do

Coordinate seminars, conferences, and appointments; prepare meeting minutes and reports; and establish office procedures. Handle calls and electronic inquiries, greet and direct visitors, and maintain manual and computerized filing systems.

Requirements

Requires a secondary school graduation certificate and 1 year to less than 2 years of experience. Candidates should know MS Office and email, communicate effectively, work independently under pressure and tight deadlines, and be organized, accurate, flexible, and client-focused.

Listed skills

• Appointment Scheduling · Preferred
• telephone communication · Preferred
• report preparation · Preferred
• MS-Office · Preferred
• written communication · Preferred
• Organization · Preferred
• Multitasking · Preferred
• Time management · Preferred
• Attention to detail · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Meeting Coordination
• Minute Taking
• Office Procedures
• Appointment Scheduling
• Telephone Communication
• Email Communication
• Report Preparation
• Filing Systems
• MS Office
• Correspondence
• Written Communication
• Oral Communication
• Organization
• Multitasking
• Time Management
• Attention to Detail

Job areas

• Administrative
• Construction

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