Health and Safety Administrator

Job summary

Maintain and audit safety records, track incidents and corrective actions, and support compliance with company policies and provincial regulations. Coordinate training, orientations, committee meetings, equipment and fleet documentation, while providing general administrative support to the Health & Safety Department.

Job details

Position: Health & Safety Administrator Location: Markham, ON (On-site / In-Office) Job Type: Permanent, Full-Time Department: Health & Safety Role Overview: The Health & Safety Administrator plays a vital role in maintaining a safe, proactive, and compliant workplace across our construction operations and fleet management. Working directly alongside the Health & Safety Department, you will oversee documentation, streamline administrative workflows, track compliance, and support training initiatives. This role is ideal for a detail-oriented, organized professional with a foundation in Occupational Health & Safety (OHS) and experience in the construction sector. Key Responsibilities: Safety Compliance & Documentation • Prepare, maintain, and audit health and safety records, inspection reports, and safety logs to ensure full regulatory compliance. • Track and log workplace safety incidents, hazard reports, and corrective actions; prepare summary reports for leadership. • Support the rollout and ongoing implementation of company safety policies, procedures, and provincial health and safety regulations (e.g., OHSA). Program Coordination & Field Support • Schedule and coordinate safety training sessions, new-hire orientations, joint health & safety committee (JHSC) meetings, and emergency drills. • Serve as a reliable contact for employees, site supervisors, and external agencies regarding safety inquiries and documentation requests. • Monitor and maintain inventories of safety equipment, supplies, and Personal Protective Equipment (PPE). • Assist in tracking fleet records, vehicle safety inspections, and driver compliance documentation. General Administration • Manage departmental correspondence, incoming inquiries, calls, and digital filing systems. • Perform high-accuracy data entry, document formatting, photocopying, and spreadsheet updating. • Support special safety initiatives and complete other administrative duties as assigned. Qualifications & Skills: Required: • Experience: 1 to 2+ years of administrative experience, ideally within the construction or industrial sectors. • Education & Certification: Secondary School Diploma required; Occupational Health & Safety (OHS) Certificate or equivalent post-secondary education preferred. • Technical Skills: High proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and office management systems. • Industry Knowledge: Strong familiarity with general health and safety standards, construction site safety practices, and applicable provincial regulations. • Soft Skills: Outstanding organizational skills, ability to prioritize tasks under deadlines, high attention to detail, and discretion with confidential information. • Language: Excellent written and verbal communication skills in English. Preferred / Assets: • Knowledge of fleet management, driver logbooks, and commercial vehicle safety requirements. • First Aid / CPR or Joint Health and Safety Committee (JHSC) Certification. Working Conditions: • Location: On-site / In-Office in Markham, ON (L6C 1J5). • Hours: Standard full-time business hours (Monday to Friday); occasional flexibility or overtime may be required to support urgent safety operations.

What you’ll do

Maintain and audit safety records, track incidents and corrective actions, and support compliance with company policies and provincial regulations. Coordinate training, orientations, committee meetings, equipment and fleet documentation, while providing general administrative support to the Health & Safety Department.

Requirements

Requires 1 to 2 or more years of administrative experience, preferably in construction or an industrial sector, and a secondary school diploma; an OHS certificate or equivalent post-secondary education is preferred. Candidates should have strong Microsoft Office skills, familiarity with construction safety and provincial regulations, excellent organization and attention to detail, and strong English communication skills.

Listed skills

• Regulatory Compliance · Preferred
• Data entry · Preferred
• Microsoft Office · Preferred
• Organization · Preferred
• Attention to detail · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Health And Safety Documentation
• Regulatory Compliance
• Incident Tracking
• Safety Reporting
• Safety Training Coordination
• JHSC Coordination
• Construction Site Safety
• Fleet Records Management
• PPE Inventory Management
• Data Entry
• Microsoft Office
• Document Management
• Organization
• Attention To Detail
• Written And Verbal Communication

Job areas

• Security & Safety
• Administrative
• Construction
• Transportation