Office Manager

Job summary

The Office Manager will oversee daily facility operations, including maintenance, vendor coordination, and office space planning. They are also responsible for managing onboarding logistics, office supplies, and supporting employee engagement activities.

Job details

SYSTRA Canada is part of the SYSTRA group, an international consulting and engineering group, a world leader in the design of transport infrastructures. SYSTRA Canada is an engineering and consulting firm whose primary focus is to offer transportation solutions, whether for passengers or goods: feasibility studies of building a new railway line, increasing the capacity of the existing infrastructure, privatization of a railway. Understand better who we are by visiting www.systracanada.com. Context To provide dedicated ownership of workplace operations and ensure the 16th and 17th floor offices operate efficiently, safely, and professionally while delivering a positive employee experience. Location : 5650 Yonge Street, 17th Floor | Toronto | Ontario Missions/Main Duties Office Manager/Facilities Lead – Key Responsibilities · Serve as the primary point of contact for all office operations across the 16th,17th and 18th floors. · Coordinate day-to-day facilities activities, including maintenance requests, repairs, and follow-up with property management and vendors. · Manage office space planning, workstation assignments, employee moves, and seating arrangements. · Coordinate onboarding and offboarding logistics, including workspace setup, access cards, office equipment, and orientation support. · Oversee office supplies, kitchen services, and common area requirements, ensuring offices remain fully stocked and functional. · Manage building access requests, visitor registration, parking assignments, and security-related coordination. · Coordinate vendor services, including cleaning, catering, courier services, and office service providers. · Support the planning and execution of office events, meetings, town halls, and employee engagement activities. · Maintain operational records, office procedures, floor plans, and key contact lists. · Identify opportunities to improve workplace efficiency, employee experience, and overall office operations. Profile/Skills Salary Range - CAD 60,000 - CAD 100,000 SYSTRA Canada is committed to having a diverse and inclusive workforce. We are an Equal Opportunity Employer that values applications from all and offers employment equity based on the merits and abilities of candidates and personnel. Note: In this description, the masculine gender is used for easy reading purposes and includes the feminine. We use AI-enabled tools in our recruitment platform (iCIMS) for tasks like resume parsing and candidate matching. These tools do not make hiring decisions; all applications are reviewed by a human recruiter, and final decisions are made by our hiring team. For questions about our hiring process or AI tools, please contact infocanada@systra.com. Workplace Type Hybrid

What you’ll do

The Office Manager will oversee daily facility operations, including maintenance, vendor coordination, and office space planning. They are also responsible for managing onboarding logistics, office supplies, and supporting employee engagement activities.

Requirements

The role requires a professional capable of managing office infrastructure and ensuring a safe, efficient workplace environment. Candidates should be organized, detail-oriented, and able to coordinate across multiple office floors.

Listed skills

• Facilities Management · Preferred
• Problem solving · Preferred
• Communication · Preferred
• Inventory management · Preferred
• Onboarding · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office Management
• Facilities Management
• Vendor Management
• Space Planning
• Onboarding
• Offboarding
• Inventory Management
• Security Coordination
• Event Planning
• Operational Records Management
• Communication
• Problem Solving
• Planning
• Operations
• Coordinating
• Feasibility Studies
• Artificial Intelligence
• Consulting
• Office Supply Management
• Office Equipment
• Employee Engagement
• Employment Equity
• Property Management
• Office Procedures
• Parsing
• Office Space Planning
• iCIMS (Recruitment Software)

Job areas

• Administrative
• Management & Leadership
• Consulting
• Transportation
• Engineering
• Office Manager
• Office Manager (General)
• Office Supervisors
• First-Line Supervisors of Office and Administrative Support Workers