Office & Administrative Coordinator

About Talent Edge As trusted Executive & Professional Search partners, Talent Edge brings deep expertise in talent acquisition and advisory across industries. We leverage cutting-edge research and market mapping tools to deliver exceptional candidate matches for our clients. Our talented team prides itself in bringing innovative strategies and a passion for excellence to each and every engagement. About our Client Global Solutions Family Office is redefining what it means to deliver truly holistic wealth advisory. As a fast-growing, visionary firm, they have built a full-service ecosystem designed to meet the sophisticated and evolving needs of successful individuals, families, and business owners. At the core of Global Solutions’ approach is integration. Each division - spanning Family Office Support, Investment Management, Accounting, Wealth Planning, Legal Planning, Capital Advisory, and Real Estate Advisory - is led by seasoned experts with decades of specialized experience. This collective depth enables each business line to operate at a high level of precision and effectiveness, while enabling a seamless, unified strategy for clients. About this Role Global Solutions Family Office is seeking a polished, service-oriented Office & Administrative Coordinator to support the day-to-day operations of its Downtown Vancouver office. This role is a blend of administration, front-desk coordination, and office operations. You will be the welcoming first point of contact for clients and visitors, while also ensuring the office remains organized, professional, and running smoothly. The successful candidate enjoys creating a positive workplace experience, takes pride in attention to detail, and is comfortable balancing administrative tasks with hands-on office support. Key responsibilities include: Greet clients, guests, and vendors and provide a professional front-desk experience. Manage meeting room bookings and coordinate meeting logistics. Monitor the main phone line and general inbox and direct inquiries appropriately. Prepare and format presentations, letters, agendas, and other business documents. Coordinate calendars, appointments, and travel arrangements for leadership as required. Process expense reports and maintain administrative records and digital filing systems. Order office, kitchen, and hospitality supplies and maintain inventory levels. Ensure reception, meeting rooms, kitchen, and common areas are clean, organized, and client-ready throughout the day. Support onsite meetings and events, including room setup, catering coordination, and post-meeting cleanup. Assist with general office administration and operational tasks as needed. This is a full-time, on-site (5 days/week) role based in Global Solutions’ beautiful Downtown Vancouver office. About the Candidate You are an organized, dependable, and proactive administrative professional with experience in a professional office environment. You enjoy interacting with people, can manage multiple priorities with ease, and take initiative to keep things running smoothly without needing close supervision. The ideal candidate will have: Experience in an administrative, receptionist, office coordinator, or executive support role. Excellent client service skills. Strong communication and interpersonal skills. Excellent organizational skills and attention to detail. Proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint). A positive, team-oriented attitude and a strong sense of ownership. The ability to maintain professionalism and discretion when handling sensitive information. Compensation & Benefits Global Solutions believes in rewarding its team with not only competitive compensation, but also a supportive and professional workplace. This role offers an annual base salary of CAD $50,000-$60,000, along with paid vacation, paid sick days, a health and dental benefits allowance, along with the opportunity to learn from an experienced team of Advisors and Practice Managers in the Wealth Management space. The final offer will be based on the successful candidate’s qualifications, skills, and experience. Talent Edge and Global Solutions are committed to pay equity, fairness, and transparency. Next Steps If you are interested in this opportunity, please click on the ‘Apply’ button and follow the instructions. Talent Edge and Global Solutions believe in equal opportunity, equity, fairness, and transparency. We celebrate diversity and are committed to creating an inclusive environment for all clients, partners and candidates. If you require any accommodations during the application or interview process, please let us know at hello@talent-edge.ca. All applications are treated with the utmost confidentiality. Your personal information is solely for the purpose of the hiring process and will not be shared or circulated without your consent.

The role involves managing front-desk operations, greeting clients, and coordinating meeting logistics to ensure a professional office environment. Additionally, the coordinator will handle administrative tasks such as calendar management, document preparation, expense reporting, and maintaining office supplies.

The ideal candidate should have previous experience in an administrative, receptionist, or executive support role within a professional office setting. Proficiency in Microsoft Office and strong organizational, communication, and client service skills are required.

• Paid vacation • Paid sick days • Health and dental benefits allowance

• Customer servicePreferred

Identified from the job description. Confirm important requirements above.

• Administrative support
• Receptionist duties
• Client service
• Communication
• Interpersonal skills
• Organizational skills
• Attention to detail
• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Calendar management
• Travel arrangements
• Expense reporting
• Office operations
• Professionalism
• Office Administration
• Organizational Skills
• Expense Reports
• Administrative Functions
• Planning
• Research
• Accounting
• Customer Service
• Confidentiality
• Equities
• Executive Information Systems
• Investment Management
• Leadership
• Innovation
• Interpersonal Communications
• Inventory Management
• Operations
• Presentations
• Wealth Management
• Proactivity
• Real Estate
• Travel Arrangements
• Visionary
• Team Oriented
• Coordinating
• Filing
• Balancing (Ledger/Billing)
• Detail Oriented

• Administrative
• Finance & Accounting
• Customer Service & Support
• Management & Leadership
• Administrative Office Coordinator
• Administrative Supervisor
• Office Supervisors
• First-Line Supervisors of Office and Administrative Support Workers

Minimum experience

2+ years

Posting language

English

Working hours

40 hours per week