Administrative Data Entry File Clerk (Remote)

Dedicated to delivering exceptional service and maintaining organized business operations, our company is seeking a detail-oriented Administrative Data Entry File Clerk to join our team. If you excel at managing records, entering data accurately, and working independently in a remote environment, this opportunity may be the perfect fit for you. In this role, you will be responsible for maintaining digital files, updating databases, organizing administrative records, and ensuring information is entered accurately and efficiently. Your attention to detail, reliability, and commitment to data accuracy will play an important role in supporting daily operations and helping our team stay organized and productive. Key responsibilities: Intake & indexing. Receive files from shared inboxes, portals, internal ticketing tools, and cloud folders. Confirm document type, required fields, signatures, and attachments. Index each record using standard metadata (client/project ID, date, document category, version, region). Document organization. Apply standardized naming conventions and folder structures. Convert formats when needed (PDF merge/split, image-to-PDF, compressing, version labeling). Maintain controlled libraries (final vs draft vs archived), including retention tags. Quality control Perform daily spot checks for duplicates, misfiles, missing pages, and unreadable scans. Flag exceptions and route them to the correct owner with clear notes. Maintain error logs and contribute to process improvements that reduce rework. Records governance & compliance Handle sensitive records with strict access controls and confidentiality. Follow retention schedules, legal hold instructions, and deletion/archival rules. Support audits by pulling records quickly and documenting chain-of-custody steps. Collaboration & communication. Coordinate with HR, Finance, Operations, Legal, or Customer teams to clarify file requirements. Provide status updates on backlog, turnaround time, and issues found during processing. Tools you may use: Cloud storage (Google Drive/SharePoint/Dropbox), document tools (Adobe Acrobat or equivalents), spreadsheets, ticketing (Jira/Asana/ServiceNow), e-signature platforms, and basic office productivity tools. Success metrics (examples): Accuracy rate (misfile/metadata error rate) Turnaround time from receipt to filed Backlog size and daily throughput Audit retrieval speed and completeness Compliance adherence (access control, retention tagging) Qualifications: Experience in records management, admin support, clerical work, or document control (preferred). Strong attention to detail; able to follow naming/filing rules consistently. Comfortable handling confidential information and following strict procedures. Basic computer proficiency: file systems, spreadsheets, PDFs, and collaboration tools.

The role involves managing digital files, indexing records using metadata, and maintaining organized databases. It also requires performing quality control checks and ensuring compliance with records governance and retention schedules.

Candidates should have experience in records management or clerical work and be proficient with file systems, spreadsheets, and PDFs. Strong attention to detail and the ability to handle confidential information are essential.

• Administrative SupportPreferred
• CompliancePreferred
• Quality ControlPreferred
• Data entryPreferred

Identified from the job description. Confirm important requirements above.

• Records Management
• Data Entry
• Document Control
• Indexing
• Quality Control
• Records Governance
• Compliance
• Cloud Storage
• Adobe Acrobat
• Spreadsheets
• Ticketing Systems
• E-signature Platforms
• Administrative Support
• Confidentiality
• File Organization
• Metadata Management

• Administrative
• Data & Analytics
• Technology
• Consulting

Minimum experience

0+ years

Apply by

Feb 24, 2027

Posting language

English

Working hours

40 hours per week

Location requirements

Country, Alberta, Canada

Seniority

Entry level