Fuel Administrator | Maintenance & Procurement

Job summary

Track wholesale fuel prices, analyze vendor rates, calculate and upload fuel subsidies, and manage a high-value weekly invoice cycle. Review transactions and resolve discrepancies and driver fuel card issues while coordinating with vendors and internal departments.

Job details

Job Title: Fuel Administrator Department: Maintenance & Procurement Reports To: Call Center, Risk & Fuel Manager Job Summary: $21 CAD/Hour | Full-Time | Onsite | Winnipeg, Manitoba This is more than a typical administrative role. You’ll be at the center of a high-volume national fuel program, managing daily pricing, vendor relationships, driver subsidies, invoices, and financial data that directly impact a nationwide fleet. If you’re detail-oriented, comfortable working with numbers, and enjoy being the person who keeps things running smoothly, this could be a great opportunity to build your career and grow into broader roles within the organization. WHY YOU’LL WANT THIS ROLE Make an impact: Your work will support financial decisions involving thousands of dollars every day. Work cross-functionally: Partner directly with Settlements, Accounts Payable, Maintenance, and Operations. Build your career: Gain exposure to multiple departments and opportunities for advancement. Take ownership: Once trained, you’ll have the independence to manage priorities, investigate issues, and make informed decisions. Work with vendors: Be involved in vendor communication, pricing, service, and problem resolution. High visibility: Your work directly supports the accuracy and efficiency of a nationwide fleet operation. WHAT YOU’LL BE DOING Track and record daily wholesale fuel prices from at least five independent sources. Analyze pricing to identify competitive vendor rates. Calculate and upload accurate fuel subsidies across multiple divisions. Manage and monitor a weekly invoice cycle worth close to $1 million. Review vendor invoices to verify pricing accuracy and ensure timely processing. Investigate transaction discrepancies and resolve driver fuel card issues. Handle driver questions and disputes related to fuel purchases. Review fuel and corporate card transactions for accuracy and unauthorized activity. Communicate with vendors regarding pricing, service issues, and process improvements. Participate in vendor meetings and represent the fuel program. Work closely with Settlements, Accounts Payable, Maintenance, and Operations. Help train and onboard new team members within the fuel function. WHAT WE’RE LOOKING FOR Administrative experience in a high-volume, deadline-driven environment. Strong attention to detail and comfort working with numbers and financial information. Excellent communication and conflict-resolution skills. Ability to manage multiple priorities and meet strict deadlines. Comfortable communicating with vendors, drivers, and internal departments. Strong computer skills, particularly Microsoft Excel and Microsoft Office. Ability to work independently and use good judgment when investigating and resolving issues. Transportation or fleet industry experience is an asset, but not required. COMPENSATION & WORK MODEL $21 CAD per hour Full-time, onsite position Standard business hours Occasional extended hours may be required during peak periods, pay-period close, or invoice cycles Winnipeg, Manitoba THIS ROLE COULD BE A GREAT FIT IF YOU... ✔ Enjoy working with numbers and financial information ✔ Are highly organized and detail-oriented ✔ Like solving problems instead of simply passing them along ✔ Can confidently communicate with vendors and drivers ✔ Want more than a repetitive administrative position ✔ Are looking for an opportunity to grow within a larger organization HOW TO APPLY Interested in learning more or applying? Contact: Manisha@ 1 587 318 0472 Email: manisha.taparia@tappwfs.com ABOUT TAPP WORKFORCE SOLUTIONS TAPP Workforce Solutions is a specialized recruitment and workforce solutions firm supporting organizations across skilled trades, engineering, manufacturing, and professional services. We act as an extension of our clients’ teams, delivering thoughtful, relationship-driven hiring solutions focused on long-term fit, performance, and retention.

What you’ll do

Track wholesale fuel prices, analyze vendor rates, calculate and upload fuel subsidies, and manage a high-value weekly invoice cycle. Review transactions and resolve discrepancies and driver fuel card issues while coordinating with vendors and internal departments.

Requirements

Requires administrative experience in a high-volume, deadline-driven environment, strong attention to detail, comfort with numbers and financial information, and excellent communication skills. Candidates should be proficient with Microsoft Excel and Office, able to manage competing priorities independently, and use sound judgment; transportation or fleet experience is an asset but not required.

Listed skills

• Time management · Preferred
• Problem solving · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Multitasking · Preferred
• Microsoft Office · Preferred
• Conflict Resolution · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Experience
• Attention To Detail
• Numerical Analysis
• Financial Data Management
• Invoice Processing
• Vendor Communication
• Conflict Resolution
• Problem Solving
• Time Management
• Multitasking
• Microsoft Excel
• Microsoft Office
• Transaction Review
• Pricing Analysis
• Independent Judgment

Job areas

• Administrative
• Transportation
• Finance & Accounting
• Logistics
• Customer Service & Support