Accounts Payable Administrator

Job summary

Coordinate and administer the accounts payable cycle, including setting up vendor information, processing and validating invoices, obtaining approvals, and ensuring timely payments. Respond to vendor inquiries, track expenses, reconcile transactions, prepare account analyses, and provide administrative support to the Finance Department.

Job details

Tecnicas Reunidas Canada E&C inc. is part of the Tecnicas Reunidas Group, a global leader in engineering, procurement and construction services for energy and large-scale industrial projects. We are seeking an experienced Accounts Payable Administrator to join our Accounting and Finance team. The successful candidate will provide accurate, organized, and efficient administrative support for the accounts payable cycle and the Finance Department. The successful candidate will also be responsible for coordinating and planning accounts payable activities, maintaining effective communication with vendors and internal teams, and ensuring accuracy and attention to detail throughout the accounts payable process. 🔍 Key Responsibilities: Establish vendor information and payment term standards. Sort, match, and upload invoices into internal database systems. Validate invoices and check requests for accuracy. Communicate effectively with suppliers regarding invoice discrepancies. Respond to vendor inquiries and maintain all related files accordingly. Ensure timely processing and payment of all invoices to avoid late payment fees and maximize available discounts. Obtain the necessary approvals for service invoices after validating them against contract requirements. Track expenses and process expense reports. Reconcile accounts payable transactions. Prepare analyses of accounts. Monitor accounts to ensure payments are up to date. Perform administrative and clerical tasks, as well as other accounting-related duties, as assigned. ✅ Mandatory Qualifications: College diploma and/or university degree in Accounting, Finance, or Business Administration preferred. A master's degree is considered an asset. 2+ years of accounts payable or general accounting experience preferred. Experience working with SAP is considered an asset. 💼 Reasons to join our team: Be part of a global organization delivering cutting-edge energy and industrial solutions. Work on impactful projects that shape the future of energy in Canada. Collaborative and supportive work environment with room for professional growth. Candidates must be currently entitled to work legally in Canada. This includes Canadian citizens and permanent residents. Sponsorship is not available for this position. Additionally, candidates must be based in Calgary or willing to relocate.

What you’ll do

Coordinate and administer the accounts payable cycle, including setting up vendor information, processing and validating invoices, obtaining approvals, and ensuring timely payments. Respond to vendor inquiries, track expenses, reconcile transactions, prepare account analyses, and provide administrative support to the Finance Department.

Requirements

A college diploma and/or university degree in Accounting, Finance, or Business Administration is preferred, and a master's degree is an asset. Two or more years of accounts payable or general accounting experience is preferred; SAP experience is an asset, and candidates must be legally entitled to work in Canada and based in Calgary or willing to relocate.

Listed skills

• Payment Processing · Preferred
• Financial analysis · Preferred
• SAP · Preferred
• Attention to detail · Preferred
• Administrative Support · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts Payable
• Invoice Processing
• Invoice Validation
• Vendor Communication
• Vendor Account Management
• Payment Processing
• Expense Reporting
• Account Reconciliation
• Financial Analysis
• Contract Review
• SAP
• Attention To Detail
• Administrative Support

Job areas

• Finance & Accounting
• Administrative
• Engineering
• Energy

More jobs from Tecnicas Reunidas