Project Coordinator - PLM Implementation

Job summary

The Project Coordinator will support the implementation of a new PLM system by managing project schedules, governance processes, and stakeholder engagement. They are responsible for tracking project progress, maintaining documentation, and facilitating collaboration across various internal teams and external vendors.

Job details

We are seeking a highly organized and proactive Project Coordinator to initially support the implementation of a new enterprise Product Lifecycle Management (PLM) system. Reporting to the Program Management Office, the successful candidate will play a key role in coordinating project activities, maintaining governance processes, supporting stakeholder engagement, and ensuring project information is accurate, current, and accessible. This position is ideal for an individual with 3-6 years of project coordination or PMO support experience who thrives in cross-functional environments and enjoys bringing structure, organization, and accountability to complex business and technology initiatives. \n Key Responsibilities Project Coordination & Governance Support the development and maintenance of integrated project schedules, milestones, deliverables, and dependencies. Track progress against project objectives and communicate schedule impacts or delays. Maintain project action item, decision, risk, and issue logs, ensuring timely follow-up and escalation where required. Assist project and workstream leads with planning, status updates, governance activities, and continuous improvement initiatives. Support preparation and coordination of program reviews, milestone reviews, and program governance meetings. Stakeholder, Team & Vendor Coordination Coordinate project meetings, workshops, working sessions, and leadership reviews. Prepare agendas, capture meeting minutes, document decisions, and communicate follow-up actions. Assist with project communications, presentations, executive updates, and stakeholder engagement activities. Facilitate collaboration across engineering, manufacturing, operations, IT, quality, supply chain, and business teams. Coordinate activities with vendors, implementation partners, and consultants, including tracking commitments and deliverables. Support change management, user engagement, communication campaigns, training coordination, and adoption activities. Reporting & Documentation Management Collect project performance data and maintain project dashboards and reporting tools. Prepare weekly and monthly status reports, executive summaries, milestone updates, and performance metrics. Manage project repositories and document control processes to ensure information is organized and accessible. Qualifications & Experience Required Bachelor's degree in Business Administration, Project Management, Engineering, Information Technology, Computer Science, Operations Management, or a related field. Equivalent combinations of education and experience may be considered. 3-6 years of experience in project coordination, project administration, PMO support, or project management support roles. Key Competencies Successful candidates will demonstrate: Experience supporting PLM, ERP, MES, engineering systems, or other enterprise transformation programs. Strong understanding of project coordination practices, project lifecycle methodologies, and governance processes. Ability to influence and coordinate across teams without direct authority Previous experience working with external vendors, consultants, and implementation partners. Demonstrated ability to manage multiple priorities and deadlines in a fast-paced environment. Experience in preparing project reports, presentations, meeting documentation, and executive-level communications. Intermediate to advanced proficiency using MS Office products (MS Project, CoPilot, MS Word, MS Excel, MS PowerPoint) Experience in using Smartsheet, and Oracle Primavera is considered an asset Excellent written and verbal communication skills Strong collaboration and teamwork skills Security and Compliance Requirements Canadian Reliability Status (Minimum) is required Eligibility for Controlled Goods Program (CGP) Registration is required Ability to handle controlled, sensitive, and export-regulated technical data in compliance with Canadian and international regulations Working Environment This role has no direct reports but will work and interact with multi-disciplinary teams. Working conditions are typical of a downtown Ottawa office environment. \n

What you’ll do

The Project Coordinator will support the implementation of a new PLM system by managing project schedules, governance processes, and stakeholder engagement. They are responsible for tracking project progress, maintaining documentation, and facilitating collaboration across various internal teams and external vendors.

Requirements

Candidates must have 3-6 years of experience in project coordination or PMO support and hold a bachelor's degree in a relevant field. Proficiency in MS Office tools and experience with enterprise transformation programs are required, along with Canadian Reliability Status and Controlled Goods Program eligibility.

Benefits

• Benefits

Listed skills

• Technical Documentation · Preferred
• Project Coordination · Preferred
• Change Management · Preferred
• Data analysis · Preferred
• Risk Management · Preferred
• Vendor Coordination · Preferred
• Communication · Preferred
• Cross-Functional Collaboration · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project Coordination
• PMO Support
• PLM Implementation
• Governance Processes
• Stakeholder Engagement
• Change Management
• Project Scheduling
• Risk Management
• Vendor Coordination
• Data Analysis
• MS Project
• Smartsheet
• Oracle Primavera
• Technical Documentation
• Cross-functional Collaboration
• Communication
• Business Metrics
• Training Coordination
• Influencing Skills
• Project Schedules
• Board Certified Geriatric Pharmacist (BCGP)
• Supply Chain
• Accountability
• Project Administration
• Document Control
• Project Communications
• Project Performance
• Planning
• Microsoft Word
• Microsoft Excel
• Systems Engineering
• Business Administration
• Dashboard
• Management
• Computer Science
• Information Technology
• Continuous Improvement Process
• Enterprise Resource Planning
• Preparing Executive Summaries
• Governance
• Leadership
• Product Lifecycle Management
• Manufacturing Operations
• Project Management
• Taking Meeting Minutes
• Manufacturing Execution System (MES)
• Microsoft Office
• Microsoft Project
• Milestones (Project Management)
• Operations Management

Job areas

• Technology
• Management & Leadership
• Administrative
• Engineering
• Manufacturing
• Project Implementation Coordinator
• Project Coordinator
• Statistical, Mathematical and Related Associate Professionals
• Project Management Specialists