Materials Coordinator

Job summary

The Materials Coordinator manages end-to-end materials movement and tracking between engineering, logistics, and fabrication yards. Key duties include executing cycle counts, monitoring inbound/outbound shipments, and resolving inventory discrepancies to ensure on-time project delivery.

Job details

Company Description Tetranex Solutions is an Alberta-based, full-discipline engineering and procurement company focused on client service and quality execution. Headquartered in Calgary, with additional offices in Grande Prairie and Lethbridge, Tetranex has built a strong reputation for delivering outstanding engineering and procurement services while maintaining lasting relationships with our clients. With extensive experience across a variety of industries, our team has a proven track record of adapting to our clients' unique needs and project requirements. As an Englobe company, Tetranex combines the agility and client-focused approach of a local engineering firm with the strength and resources of one of Canada's leading engineering and environmental services organizations. With a mission statement of "People Focused, Quality Driven," Tetranex understands that the key to building a successful and reputable company lies with the people who work within it. Our workplace offers an enjoyable atmosphere supported by an intentional commitment to work-life balance. Combined with an open-door policy, regardless of experience or role, Tetranex fosters a collaborative "think tank" environment where mentorship, innovation, and continuous learning are encouraged. Our goal is to grow as industry leaders. To achieve that goal, Tetranex seeks to employ people who share our commitment to quality, collaboration, and exceptional client service. Position Description Currently, Tetranex is seeking a full-time Materials Coordinator. As a Materials Coordinator, you will drive end-to-end materials management across major projects, serving as the link between engineering, logistics, and fabrication yards. Operating autonomously with minimal oversight, you will manage requisitions, track spool fabrication and module assembly, resolve site inventory discrepancies, and maintain data discipline. This role requires 5+ years of EP industry experience, strong technical material tracking expertise, and the leadership ability to mentor team members in a fast-paced environment. Responsibilities Take full ownership of material coordination across EP projects, serving as the primary autonomous interface between engineering, procurement, logistics, module assembly yards, and vendors. Maintain, track, and build reporting for inbound/outbound shipments, work orders, and work dispatches. Execute daily, weekly, and monthly cycle counts to monitor trends and maintain precise stock schedules. Coordinate and track movement of bulk piping, structural steel, equipment, and spool fabrications through module assembly yards and site facilities, ensuring strict material heat traceability. Analyze material status, lead times, arrival dates, and purchase orders to drive on-time delivery in line with contract terms. Expedite critical items and maintain real-time tracking. Partner with buyers, engineers, expeditors, and suppliers to resolve delivery delays, material deficiencies, back-charges, and site overages/shortages while building strong vendor relationships. Potential to mentor junior coordination staff, and perform other duties as assigned to support project delivery. Requirements 5+ years of materials management, inventory control, and logistics experience within an EP or EPC setting in the Energy or Oil & Gas sector. Proven background managing module assembly yards and spool fabrication tracking, including material heat traceability, piping specs, and structural steel control. Demonstrated ability to execute the role independently with minimal guidance, paired with the skills to mentor and train junior team members. Analytical & Problem-Solving Skills: Strong capability to analyze lead times, manage complex inventory schedules, and resolve shipping discrepancies, vendor claims, and logistics issues. Bachelor’s degree or Diploma in Supply Chain, or Business (or equivalent field experience) with solid knowledge of contract terms, freight, and customs would be considered an asset. Tetranex Benefits The Tetranex experience offers a number of benefits to aid in the facilitation of a great working environment for all resources, some of which include: Challenging large and small scale projects varying in scope, duration and application. Resource involvement in multiple facets of all projects as Tetranex believes growth is truly optimized when individuals are exposed to and understand the “bigger picture". Flexible work hours to cater to commuting and scheduling needs. Regular company-wide social events. Mentorship program and interactive employee growth development planning. Semi-annual performance reviews focused on career path development and alignment of training opportunities. Competitive salaries. Full benefit program. RRSP matching contribution program. Employee operated Social Club. A smaller company “feel” that adopts an enjoyable company culture allowing opportunities and flexibility for employees to get their feet wet in multiple areas. If what Tetranex offers appeals to what you are looking for and you have the required experience outlined above, we look forward to reviewing your application.

What you’ll do

The Materials Coordinator manages end-to-end materials movement and tracking between engineering, logistics, and fabrication yards. Key duties include executing cycle counts, monitoring inbound/outbound shipments, and resolving inventory discrepancies to ensure on-time project delivery.

Requirements

Candidates must have over 5 years of materials management experience within an EP/EPC setting in the Energy or Oil & Gas sector. A degree or diploma in Supply Chain or Business is considered an asset, along with proven expertise in spool fabrication and heat traceability.

Benefits

• Flexible work hours • Company-wide social events • Mentorship program • Employee growth development planning • Semi-annual performance reviews • Competitive salaries • Full benefit program • RRSP matching contribution program • Employee operated Social Club

Listed skills

• Inventory Control · Preferred
• Mentorship · Preferred
• Supply chain management · Preferred
• Reporting · Preferred
• Logistics · Preferred
• Procurement · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Materials Management
• Inventory Control
• Logistics
• Spool Fabrication Tracking
• Material Heat Traceability
• Supply Chain Management
• Vendor Relationship Management
• Expediting
• Cycle Counting
• Procurement
• Analytical Problem Solving
• Mentorship
• Reporting
• Contract Management
• Customs Knowledge

Job areas

• Logistics
• Engineering
• Energy
• Manufacturing
• Management & Leadership