Accounts Payable Administrator

Job summary

The Accounts Payable Administrator is responsible for processing vendor payments, employee reimbursements, and maintaining the vendor master database. They must ensure compliance with internal controls and departmental service levels while managing high volumes of invoices.

Job details

Temporary Full Time - We are looking for an Accounts Payable, Administrator Reporting to the Supervisor, Accounts Payable you will be accountable for the entry and processing of submissions related to vendor payments. This role compliments an existing team of Accounts Payable Administrators in processing large volumes of invoices with significant dollar values, while adhering to ICOFR controls, internal policies, vendor payment terms and deadlines. This role is in constant communication with their team, lines of business and external vendors to ensure customer service levels are high. What you will do Review and process disbursements for vendor and employee reimbursements. Review includes ensuring adequate approval levels according to established guidelines, ensuring all pertinent documents are attached and reviewing for appropriate allocation and tax assessment. Meet or exceed the departmental service levels for AP expense disbursements. This includes but not limited to, managing fluctuating volumes, priority processing of urgent items and maintain quick payment turn around times. Meet or exceed customer service levels when dealing with internal or external contacts. Keep current on all departmental processes and procedures. Meet month end and year end cut off deadlines for invoice processing. Maintain and update the vendor master database to ensure payment information is correct. Prepare wire transfer forms for review and processing. Prepare AR entries to correct errors. Participate actively in meetings and planning for the Accounts Payable department. What you will bring Previous Accounts payable and data entry experience is required Basic accounting and tax experience is an asset Ability to analyze and problem solve SAP and or Ariba experience would be an asset Detail orientated and high attention to quality of work Strong customer service and communication skills, both written and verbal Strong technical skills in Microsoft Office (O365) – Word, Outlook and Teams Strong organizational skills and ability to work in a dynamic and changing environment Self-motivated with ability to effectively multi-task and be comfortable to meet tight deadlines - The base salary for this position is between $38,700 - $52,400 annually. This represents base salary only and does not represent other variable compensation components of our total compensation ( i.e. annual bonus, commission etc). If you are selected to move forward in our recruitment process, your recruiter will be able to discuss additional details of our total rewards program with you. Career opportunities will be open a minimum of 5 business days from the date of posting, closing dates will vary depending on the search activity. All applications received will be reviewed on a rolling basis. Grow with Canada Life We’re united by a shared purpose: to improve the financial, physical and mental well-being of Canadians. Our company is trusted by 1 in 3 Canadians and contributes to the strength of communities across the country. We’re looking for people who live our values everyday: we step up, we do the right thing, and we deliver – for our customers, communities and each other. Are you someone who always strives to do the right thing, who steps up for themselves and others, and who delivers with impact? Then we want to hear from you! What we offer: We’re committed to supporting our employees through every stage of their career. Here’s what you can expect as a full-time or part-time permanent team member: Career Development: Opportunities for career advancement, access to industry-leading learning programs and up to $2,000 annually towards education reimbursement. Health & Wellness: Flexible health and dental benefits, plus a $5,000 mental health benefit to support your well-being. Time Off: In addition to regular vacation and personal days, we support community involvement with a volunteer day. Financial Security: Company-matching pension plan, share ownership program and additional investment options. Rewards and Recognition: Employee recognition programs, service milestone celebrations, employee discounts and more! Emphasis on Community: We provide a workplace where employees feel connected and supported through Employee Resource Groups (ERGs), mentorship programs, social clubs and events. Learn more about Canada Life. We’re committed to removing barriers and ensuring equal access to employment. Applicants requiring reasonable accommodation during the application process may contact talentacquisitioncanada@canadalife.com. All information provided will be handled in accordance with applicable laws and Canada Life policies. Canada Life would like to thank all applicants, however only those who qualify for an interview will be contacted. #LI-Hybrid

What you’ll do

The Accounts Payable Administrator is responsible for processing vendor payments, employee reimbursements, and maintaining the vendor master database. They must ensure compliance with internal controls and departmental service levels while managing high volumes of invoices.

Requirements

Candidates must have previous accounts payable and data entry experience, along with strong technical skills in Microsoft Office. Proficiency in SAP or Ariba and basic accounting knowledge are considered assets for this role.

Benefits

• Health benefits
• Dental benefits
• Mental health benefit
• Education reimbursement
• Pension plan
• Share ownership program
• Volunteer day
• Employee discounts

Listed skills

• Time management · Preferred
• SAP · Preferred
• Customer service · Preferred
• Problem solving · Preferred
• Teams · Preferred
• Multi-Tasking · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Communication Skills · Preferred
• Accounting · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts payable
• Data entry
• Accounting
• Tax assessment
• Problem solving
• SAP
• Ariba
• Customer service
• Communication skills
• Microsoft Office
• Word
• Outlook
• Teams
• Organizational skills
• Multi-tasking
• Time management
• Vendor Payments
• Organizational Skills
• Microsoft Teams
• Planning
• Self-Motivation
• Accounts Payable
• Mental Health
• Customer Service
• Communication
• Data Entry
• Discounts And Allowances
• Invoicing
• Mentorship
• Microsoft Outlook
• Multitasking
• SAP Applications
• Tax Assessment
• Wire Transfer

Job areas

• Finance & Accounting
• Administrative
• Customer Service & Support
• Accounts Payable Administrator
• Accounts Payable / Receivable Clerk
• Accounting Associate Professionals
• Bookkeeping, Accounting, and Auditing Clerks

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