Executive Assistant | Great West

Job summary

Manage the complex calendars, priorities, travel, expenses, and correspondence of two executive leaders, while serving as a professional point of contact for internal and external stakeholders. Coordinate leadership meetings and materials, support strategic initiatives and cross-functional projects, and track actions and deliverables while handling confidential information with discretion.

Job details

Permanent Full Time We are seeking a highly organized, proactive, and strategic Executive Assistant to support two members of Great West's Executive Leadership Team. As a trusted partner, you will manage priorities, coordinate complex deliverables, and ensure the efficient operation of the executive office. This role is ideal for an experienced executive support professional who thrives in a fast-paced environment, enjoys working independently, exercises strong judgment, discretion, and brings a proactive, solutions-oriented approach to supporting senior leadership. What You Will Do Manage a complex and dynamic executive calendar, competing priorities, complex travel arrangements, expenses, and correspondence. Serve as a key point of contact for internal and external stakeholders, ensuring a seamless and highly professional experience. Coordinate leadership meetings, workshops, events, and executive materials, including presentations, reports, and briefing documents. Support special projects, strategic initiatives, and cross-functional activities while tracking key actions and deliverables. Exercise sound judgment in managing confidential information and adapting to changing priorities. What You Bring 10+ years of experience supporting senior executives, at the EVP, C-suite, or Board-facing level. Exceptional organizational, communication, and stakeholder management skills. Works effectively and collaboratively with other EAs to support business priorities and ensure seamless coordination across teams. Proven ability to manage multiple priorities and operate effectively in a fast-paced environment. Advanced proficiency in Outlook, Teams, PowerPoint, Excel, and Word. Strong judgment, professionalism, discretion, and a proactive, solutions-focused mindset. Experience supporting strategic initiatives, transformation programs, or enterprise projects is considered an asset The base salary for this position is between $59,800 - $99,700 annually. This represents base salary only and does not represent other variable compensation components of our total compensation ( i.e. annual bonus, commission etc). If you are selected to move forward in our recruitment process, your recruiter will be able to discuss additional details of our total rewards program with you. Career opportunities will be open a minimum of 5 business days from the date of posting, closing dates will vary depending on the search activity. All applications received will be reviewed on a rolling basis. Grow with Great-West Lifeco Great-West Lifeco Inc is a Canadian headquarter, international financial services holding company with interests in life insurance, health insurance, retirement and investment services, asset management, and reinsurance businesses. We operate in Canada, the United States, and Europe under the brands: Canada Life, Empower and Irish Life. At the end of 2024, our companies had over 32,250 employees, 106,000 advisor relationships, and thousands of distribution partners – serving approximately 40 million customer relationships. Great-West Lifeco trades on the Toronto Stock Exchange (TSX) under the ticker symbol GWO and is a member of the Power Corporation group of companies. What we offer: We’re committed to supporting our employees through every stage of their career. Here’s what you can expect as a full-time or part-time permanent team member: Career Development: Opportunities for career advancement, access to industry-leading learning programs and up to $2,000 annually towards education reimbursement. Health & Wellness: Flexible health and dental benefits, plus a $5,000 mental health benefit to support your well-being. Time Off: In addition to regular vacation and personal days, we support community involvement with a volunteer day. Financial Security: Company-matching pension plan, share ownership program and additional investment options. Rewards and Recognition: Employee recognition programs, service milestone celebrations, employee discounts and more! Emphasis on Community: We provide a workplace where employees feel connected and supported through Employee Resource Groups (ERGs), mentorship programs, social clubs and events. Learn more about Great-West Lifeco. We’re committed to removing barriers and ensuring equal access to employment. Applicants requiring reasonable accommodation during the application process may contact talentacquisitioncanada@canadalife.com. All information provided will be handled in accordance with applicable laws and Great-West Lifeco policies. #LI-Hybrid

What you’ll do

Manage the complex calendars, priorities, travel, expenses, and correspondence of two executive leaders, while serving as a professional point of contact for internal and external stakeholders. Coordinate leadership meetings and materials, support strategic initiatives and cross-functional projects, and track actions and deliverables while handling confidential information with discretion.

Requirements

Requires 10 or more years of experience supporting senior executives at the EVP, C-suite, or Board-facing level, along with strong organizational, communication, and stakeholder management skills. Candidates should be proficient in Outlook, Teams, PowerPoint, Excel, and Word, and demonstrate sound judgment, discretion, collaboration, and the ability to manage competing priorities; strategic initiative or enterprise project experience is an asset.

Benefits

• Career Advancement Opportunities
• Education Reimbursement
• Health Benefits
• Dental Benefits
• Mental Health Benefit
• Vacation and Personal Days
• Volunteer Day
• Company-Matching Pension Plan
• Share Ownership Program
• Investment Options
• Employee Recognition Programs
• Employee Discounts
• Employee Resource Groups
• Mentorship Programs

Listed skills

• Priority Management · Preferred
• Stakeholder Management · Preferred
• report preparation · Preferred
• Project Coordination · Preferred
• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Executive Calendar Management
• Priority Management
• Travel Coordination
• Expense Management
• Correspondence Management
• Stakeholder Management
• Meeting Coordination
• Event Coordination
• Presentation Preparation
• Report Preparation
• Briefing Document Preparation
• Project Coordination
• Action and Deliverable Tracking
• Confidentiality
• Judgment and Discretion
• Microsoft Office
• Professionalism
• Solution-Oriented
• Microsoft Excel
• Asset Management
• Mental Health
• Executive Information Systems
• International Finance
• Leadership
• Mentorship
• Microsoft Outlook
• Organizational Communications
• Microsoft PowerPoint
• Presentations
• Reinsurance
• Travel Arrangements
• Coordinating
• Enterprise Application Software
• Business Priorities

Job areas

• Administrative
• Management & Leadership
• Finance & Accounting
• Executive Assistant
• Administrative and Executive Secretaries
• Executive Secretaries and Executive Administrative Assistants

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