Senior Records & Materials Clerk (Fixed Term)

Job summary

The Senior Records & Materials Clerk oversees the receipt, storage, and distribution of records and materials within the centre. Responsibilities include managing inventory systems, preparing materials for shipping, and performing complex finishing tasks on documents and supplies.

Job details

Temporary Full Time - We are looking for a Senior Records & Materials Clerk The Records and Materials Centres in the company house records for storage and supplies and materials for distribution. Within this environment, the Senior Warehouse Clerk is responsible for overseeing records and materials coming and going from the centre. This includes receiving new stock and/or records, fulfilling requests for supplies and/or records, working with 3rd party suppliers who support these services, and may also include some advanced finishing on materials. There are many tasks associated with this role, and the Clerk may be assigned on a rotational basis to any and all of these tasks as such, they are responsible for familiarity with the entire role. What you will do Handle incoming supplies and materials that must be received physically and on system, and then sorted, shelved and filed appropriately Use appropriate system to collect requests Retrieve materials from designated location (this may also include interaction with 3rd party storage providers) Prepare materials for shipping to requestor Update all applicable systems and tracking Ensuring that all documents to be scanned have been prepared appropriately Appropriate handling of both original paper source document, and digital image, post scan · indexing digital image in repository, as required Handling materials that may need complex finishing before stocking or shipping Responsible for preparation of materials and/or records for shipping (client, requestor, 3rd party, etc) Performs other related duties as assigned What you will bring High School education mandatory, post secondary an asset 1-2 years of related experience Accuracy (especially under deadlines) Attention to detail · Strong communication skills Strong computer skills, including Excel, and ability to use SAP, digital scanners, etc Ability to stand on hard surfaces, bend, reach, grasp, lift up to 50lbs, crouch, and walk for long periods Reliability Status security clearance - this is a personnel security status that is required before an employee can gain access to Protected B information, assets or work sites as outlined by the Government of Canada website - The base salary for this position is between $34,000.00 - $47,200.00 annually. This represents base salary only and does not represent other variable compensation components of our total compensation ( i.e. annual bonus, commission etc). If you are selected to move forward in our recruitment process, your recruiter will be able to discuss additional details of our total rewards program with you. Career opportunities will be open a minimum of 5 business days from the date of posting, closing dates will vary depending on the search activity. All applications received will be reviewed on a rolling basis. Grow with Canada Life We’re united by a shared purpose: to improve the financial, physical and mental well-being of Canadians. Our company is trusted by 1 in 3 Canadians and contributes to the strength of communities across the country. We’re looking for people who live our values everyday: we step up, we do the right thing, and we deliver – for our customers, communities and each other. Are you someone who always strives to do the right thing, who steps up for themselves and others, and who delivers with impact? Then we want to hear from you! What we offer: We’re committed to supporting our employees through every stage of their career. Here’s what you can expect as a full-time or part-time permanent team member: Career Development: Opportunities for career advancement, access to industry-leading learning programs and up to $2,000 annually towards education reimbursement. Health & Wellness: Flexible health and dental benefits, plus a $5,000 mental health benefit to support your well-being. Time Off: In addition to regular vacation and personal days, we support community involvement with a volunteer day. Financial Security: Company-matching pension plan, share ownership program and additional investment options. Rewards and Recognition: Employee recognition programs, service milestone celebrations, employee discounts and more! Emphasis on Community: We provide a workplace where employees feel connected and supported through Employee Resource Groups (ERGs), mentorship programs, social clubs and events. Learn more about Canada Life. We’re committed to removing barriers and ensuring equal access to employment. Applicants requiring reasonable accommodation during the application process may contact [email protected]. All information provided will be handled in accordance with applicable laws and Canada Life policies. Canada Life would like to thank all applicants, however only those who qualify for an interview will be contacted. #LI-Hybrid

What you’ll do

The Senior Records & Materials Clerk oversees the receipt, storage, and distribution of records and materials within the centre. Responsibilities include managing inventory systems, preparing materials for shipping, and performing complex finishing tasks on documents and supplies.

Requirements

Candidates must have a high school diploma and 1-2 years of related experience, with post-secondary education considered an asset. Strong computer skills, including proficiency in Excel and SAP, along with the physical ability to lift up to 50lbs are required.

Benefits

• Health benefits • Dental benefits • Mental health benefit • Pension plan • Share ownership program • Education reimbursement • Volunteer day • Employee discounts

Listed skills

• SAP · Preferred
• Warehouse operations · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Accuracy · Preferred
• Data entry · Preferred
• Materials handling · Preferred
• Communication Skills · Preferred
• Inventory management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Records management
• Materials handling
• Inventory management
• Data entry
• Shipping and receiving
• Digital scanning
• Indexing
• Communication skills
• Excel
• SAP
• Attention to detail
• Accuracy
• Physical lifting
• Warehouse operations
• Microsoft Excel
• Mental Health
• Communication
• Computer Literacy
• Digital Image Processing
• Discounts And Allowances
• Warehousing
• Mentorship
• SAP Applications
• Source Document
• Security Clearance
• Detail Oriented

Job areas

• Administrative
• Logistics
• Finance & Accounting
• Records Clerk
• Shipping / Receiving Clerk
• Stock Clerks
• Shipping, Receiving, and Inventory Clerks