Building Life Systems Compliance Coordinator

Department and Commission: Sustainability and Asset Management, Corporate Services Affiliation: Non Union Vacancy Type: New Posting Date: August 10, 2026 Application Deadline: August 31, 2026 ABOUT THE CITY OF MARKHAM The City of Markham is consistently ranked among Canada’s top municipal employers. In 2026, the City received its sixth consecutive Canada’s Best Employers recognition from Forbes and Statista Inc., placing third among municipalities and 15th overall in Government Services. An award-winning municipality, Markham is recognized for its leadership in sustainability, innovative urban planning, and strong fiscal management. Serving a diverse and growing community of more than 370,000 residents, Markham combines rich heritage with a vibrant local economy and offers employees the opportunity to contribute to meaningful, impactful work that helps strengthen the community we serve. Join us and make a lasting difference! JOB SUMMARY Reporting to the Manager, Capital Delivery and Facility Assets, the Building Life Systems Compliance Coordinator coordinates, administers, schedules, and maintains records for inspections, testing, maintenance, and repairs of building life safety systems and equipment across City facilities. This role supports compliance with the Ontario Fire Code and other applicable legislative requirements, standards, and internal procedures. The position also supports the review, optimization, and integration of compliance programs within the City’s Enterprise Asset Management system to ensure inspection, testing, maintenance, and record-keeping activities are tracked, documented, retained, and readily accessible. KEY DUTIES AND RESPONSIBILITIES * Maintain inventories of legislated fire and life safety maintenance tasks in accordance with approved regulatory references, standards, and internal guidance. * Review contractor-submitted reports for completeness, accuracy, and alignment with documented requirements, escalating discrepancies as required. * Configure and maintain Enterprise Asset Management records, work orders, schedules, and documentation libraries related to legislated maintenance. * Coordinate inspection, testing, and maintenance schedules to align with prescribed frequencies and Ontario Fire Code requirements. * Collaborate with departments to ensure spaces are accessible for testing and inspections, and track deficiencies through to closure. * Conduct routine reviews to identify gaps between recorded activities and required documentation, and support internal audits by compiling records under direction. * Support standardized workflows and reporting structures for audit and compliance tracking, including procedural training and guidance to staff. * Develop and maintain dashboards, reports, and summaries reflecting compliance status, outstanding items, and trends. * Prepare ad hoc reports for management and directors related to Fire Code compliance across City facilities and buildings. * Perform other duties as assigned. QUALIFICATIONS * Post-secondary diploma in Facilities Management, Building Systems Technology, Property Management, Building Maintenance, or a related discipline, or an equivalent combination of education and experience. * Three to five years of experience in building maintenance coordination, legislated or regulated maintenance tracking, asset management, or preventative maintenance programs. * Working knowledge of fire and life safety maintenance requirements, applicable standards, and the Ontario Fire Code. * Experience using Enterprise Asset Management systems such as Lucity, Maximo, or SAP PM for maintenance and compliance tracking. * Proficiency with Microsoft Office 365 applications, including Word, Excel, PowerPoint, Teams, Outlook, and SharePoint. * Power BI experience and knowledge is preferred. * Strong documentation, analytical, reporting, organizational, and time management skills, with excellent attention to detail. * Effective communication, collaboration, customer service, negotiation, and problem-solving skills. * Ability to follow established procedures, identify risks, escalate issues appropriately, and work independently and as part of a multidisciplinary team. * Valid Ontario Class “G” driver’s licence with a good driving record and access to a reliable vehicle for corporate business. CORE BEHAVIOURS * Service Excellence: Meets or exceeds service standards when interacting with customers in the community and in the organization. * Change & Innovation: Responds positively and professionally to change and helps others through change. * Teamwork & Relationship Building: Interacts with others in an inclusive, collaborative and respectful way that creates effective working relationships. * Communication: Communicates in a clear, professional and respectful way; demonstrates active listening. * Accountable & Results Oriented: Demonstrates ethical behaviour and accountability, aligns with City values, and abides by relevant policies and legislation. * Management & Leadership: Demonstrates self-management, professionalism and engagement; leads by example. CORE VALUES At the City of Markham, our work is guided by a shared set of core values that shape how we serve our community and support one another. We are looking for candidates who bring these values to life through their actions, decisions, and leadership approach. * Service Excellence: the consistent delivery of high-quality, efficient and customer-centric service that exceeds expectations. * Accountability: our obligation to be responsible and accountable for our actions, decisions and performance. * People-Focused: putting people first. * Trust: the confidence we place in each other to act with integrity and fairness. * Innovation: investing in each other and the way we deliver our programs and services. CONDITIONS OF EMPLOYMENT As a condition of employment, you will be required to provide a satisfactory Criminal Record and Judicial Matters check. AI DISCLOSURE At the City of Markham, we value transparency and fairness in recruitment. While our system, ADP Workforce Now, includes AI-powered features, we do not use AI to screen, assess, or select applicants. All evaluations are conducted by people. The City of Markham is committed to inclusive, accessible and barrier-free employment practices and to creating a workplace that reflects and supports the diversity of the community we serve. Please let us know if you require accommodation and we will work with you to ensure a barrier-free hiring process. Please respect our scent-free area by not wearing scented products when visiting the office.

The Building Life Systems Compliance Coordinator manages the inspection, testing, and maintenance schedules for life safety systems across City facilities. This role ensures compliance with the Ontario Fire Code and maintains accurate records within the Enterprise Asset Management system.

Candidates must possess a post-secondary diploma in Facilities Management or a related field and have three to five years of experience in building maintenance coordination. Proficiency in asset management software and a working knowledge of fire safety regulations are required.

• Data analysisPreferred
• Power BIPreferred
• Problem solvingPreferred
• CommunicationPreferred

Identified from the job description. Confirm important requirements above.

• Building maintenance coordination
• Ontario Fire Code
• Enterprise Asset Management
• Preventative maintenance
• Compliance tracking
• Data analysis
• Reporting
• Microsoft Office 365
• SharePoint
• Power BI
• Facility management
• Asset management
• Technical documentation
• Problem-solving
• Communication
• Collaboration
• Ad Hoc Reporting
• Maintenance Scheduling
• Life Safety Systems
• Maintenance Coordination
• Microsoft 365
• Record Keeping
• Good Driving Record
• Professionalism
• Accountability
• Workflow Management
• Fiscal Management
• ADP Workforce Now
• Effective Communication
• Ethical Standards And Conduct
• Fire And Life Safety
• Service Standards
• Microsoft Excel
• Active Listening
• Artificial Intelligence
• Asset Management
• Auditing
• Dashboard
• Management
• Urban Planning
• Customer Service
• Corporate Services
• Economics
• Property Management
• Facility Management
• Leadership
• IBM Maximo
• Innovation
• Problem Solving
• Legislation

• Government & Public Sector
• Environmental & Sustainability
• Management & Leadership
• Construction
• Administrative
• Building Coordinator
• Compliance Officer / Analyst
• Legal and Related Associate Professionals
• Compliance Officers

Minimum education

Professional degree

Minimum experience

2+ years

Posting language

English

Working hours

40 hours per week