Commerce Night Finance/Internal Associate

Job summary

The Finance/Internal Associate supports the VP Finance/Internal by managing reimbursements, tracking expenditures, and ensuring compliance with financial policies. They also coordinate administrative tasks, facilitate team communications, and assist in the planning and execution of internal events and galas.

Job details

Commerce Night’s Finance/Internal Associate will support the VP Finance/Internal in the planning of internal team engagement initiatives, conducting progress interviews, and processing reimbursements. \n Time Commitment First semester: 2-4 hours/week Second semester (prior to Commerce Night): 4-6 hours/week Term of Employment October 2026 - March 2027 Main Responsibilities Assist Commerce Night’s VP Finance & Internal with the following: Serve as the primary point of contact between the CUS Finance Commission and the Service as well as any finance related inquiries from the Service’s team Manage, file, and submit reimbursements for budgeted expenses to the CUS Finance Commission Work closely with the respective Financial Analyst to ensure CUS Financial Policy compliance as well as understanding the granular details of reimbursements, contracts, and invoices Track actual expenditures and communicate budgetary concerns as they arise Coordinate administrative processes, including securing room and equipment bookings, managing team logs, and facilitating 1:1 check-ins Manage internal communications with the team, plan team socials and meetings, and send out meeting agendas. Coordinate with Marketing and Logistics to update the team's internal calendar Associates are also expected to: Attend all Commerce Night GMs and department meetings Respond to all Slack communications within 24 hours Take ownership of assigned tasks and meet set internal deadlines Provide ideas and support for the overall vision and planning of the Commerce Night gala Assist with the overall planning and execution of the Group & Individual Awards Information Session and the Awards Night Gala alongside the team Participate in Commerce Night boothing activities to promote awards Qualifications Strong communication skills Intrinsically-motivated Highly detail-oriented & organized Time management & reliability Basic financial literacy Team player mindset Discretion & integrity regarding sensitive financial and internal information Problem-solving skills & proactivity to address them quickly Anticipated Learning Outcomes Hands-on experience with receipt recording, expense tracking, and reimbursement processes Gain practical experience in financial budgeting for large-scale event execution Build essential communication, internal management, and HR skills within a prominent CUS service team Improve communication, problem-solving, and time-management skills when navigating tight event deadlines \n Submit the following information on Lever: A one-page resume outlining your most relevant experiences A cover letter describing: Why do you want to be involved in the CUS Commerce Night? Why do you think you would be an excellent candidate for the position? What new element would you bring to Commerce Night, and how would you make it happen? Applications are due September 23 at 11:59 PM. Save your resume with the naming convention "FirstNameLastName_FinanceInternalAssociate”. Please contact the Chairs, Annabelle Young & Lily Wang, at [email protected] and [email protected], if you have any additional questions or concerns.

What you’ll do

The Finance/Internal Associate supports the VP Finance/Internal by managing reimbursements, tracking expenditures, and ensuring compliance with financial policies. They also coordinate administrative tasks, facilitate team communications, and assist in the planning and execution of internal events and galas.

Requirements

Candidates should possess strong communication, organizational, and time-management skills, along with basic financial literacy. A proactive, detail-oriented mindset and the ability to handle sensitive information with integrity are essential for this role.

Listed skills

• Time management · Preferred
• Teamwork · Preferred
• Problem solving · Preferred
• Organization · Preferred
• Budgeting · Preferred
• Administrative Support · Preferred
• Detail-oriented · Preferred
• Communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Financial literacy
• Communication
• Organization
• Time management
• Detail-oriented
• Problem-solving
• Proactivity
• Teamwork
• Administrative support
• Budgeting
• Expense tracking
• Event planning
• Integrity
• Discretion
• Financial Policy
• Slack (Software)
• Planning
• Management
• Finance
• Financial Analysis
• Financial Literacy
• Marketing
• Internal Communications
• Invoicing
• Problem Solving
• Time Management
• Detail Oriented

Job areas

• Finance & Accounting
• Administrative
• Management & Leadership
• Marketing
• Commercial Finance Intern
• Financial Operations Specialist
• Credit and Loans Officers
• Loan Interviewers and Clerks