Commerce Night Logistics Associate

Job summary

The Logistics Associate will assist the VP of Logistics in planning and executing the Commerce Night gala, including vendor coordination, itinerary management, and guest logistics. They are also responsible for attending meetings, managing communications, and supporting promotional activities.

Job details

Commerce Night’s Logistics Associate(s) will assist the VP Logistics with executing the logistical aspects of the Awards Night Gala. \n Time Commitment First semester: 4-6 hours/week Second semester (prior to Commerce Night): 8-10 hours/week Term of Employment October 2026 - March 2027 Main Responsibilities * Assist Commerce Night’s VP Logistics with the following: * Coordinating speakers, entertainment, and performances for Commerce Night gala * Creating a detailed rundown for the itinerary of Commerce Night, and ensure that it is adhered to on the day of * Liaising with vendors and the venue’s catering and bar services for the gala * Coordinating seating arrangements and extending invitations to all guests * Coordinating the printing of award certificates and plaques * Supporting vendor coordination for the event within Term 1 * Associates are also expected to: * Attend all Commerce Night GMs and department meetings * Respond to all Slack communications within 24 hours * Take ownership of assigned tasks and meet set internal deadlines * Provide ideas and support for the overall vision and planning of the Commerce Night gala * Assist with the overall planning and execution of the Group & Individual Awards Information Session and the Awards Night Gala alongside the team * Participate in Commerce Night boothing activities to promote awards Qualifications * Intrinsically motivated * Strong verbal and written communication skills * Strong problem solving and time management skills * Great attention to detail * Creative and resourceful thinker who can develop innovative solutions * Previous event planning experience will be considered an asset Anticipated Learning Outcomes * Gain hands-on experience working with vendors, entertainment, catering, and other external partners * Experience in decision making and event coordination for a large-scale event with 400+ attendees \n Submit the following information on Lever: * A one-page resume outlining your most relevant experiences * A cover letter describing: * Why do you want to be involved in the CUS Commerce Night? * Why do you think you would be an excellent candidate for the position? * What new element would you bring to Commerce Night, and how would you make it happen? Applications are due September 23 at 11:59 PM. Save your resume with the naming convention "FirstNameLastName_LogisticsAssociate”. Please contact the Chairs, Annabelle Young & Lily Wang, at [email protected] [[email protected]] and [email protected] [[email protected]], if you have any additional questions or concerns.

What you’ll do

The Logistics Associate will assist the VP of Logistics in planning and executing the Commerce Night gala, including vendor coordination, itinerary management, and guest logistics. They are also responsible for attending meetings, managing communications, and supporting promotional activities.

Requirements

Candidates should possess strong verbal and written communication skills, problem-solving abilities, and attention to detail. Previous event planning experience is considered an asset for this role.

Listed skills

• Time management · Preferred
• Problem solving · Preferred
• Attention to detail · Preferred
• Communication · Preferred
• Stakeholder Management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Event Planning
• Logistics Coordination
• Vendor Management
• Time Management
• Problem Solving
• Communication
• Attention To Detail
• Resourceful Thinking
• Itinerary Planning
• Stakeholder Management
• Resourcefulness
• Slack (Software)
• Planning
• Decision Making
• Innovation
• Coordinating
• Detail Oriented

Job areas

• Logistics
• Management & Leadership
• Creative & Media
• Administrative
• Logistics Associate
• Logistics Specialist
• Transport Clerks
• Logisticians