Event Coordinator

Job summary

The Event Coordinator is responsible for planning, budgeting, and executing events by coordinating services such as catering, transportation, and audio-visual equipment. They also manage client relations, negotiate vendor contracts, and implement marketing strategies to ensure event success.

Job details

Position: Event Coordinator Location: Vancouver Duration : 8 weeks Tasks and Responsibilities * Meet with peer associations and other groups to promote and discuss event services * Meet with sponsors and organizing committees to plan the scope and format of events, to establish and monitor budgets and to review administrative procedures and progress of events * Coordinate services for events, such as accommodation and transportation for campers-participants, and other facilities, catering, displays, translation to other languages, special needs requirements, audio-visual equipment, printing and security * Organize registration of participants, prepare programs and promotional material, * and publicize events * Plan entertainment and social gatherings for participants * Ensure compliance with required by-laws * Negotiate contracts for services, approve suppliers' invoices, maintain financial records, review final billing submitted to clients for events and prepare reports. * Helps in liaising with clients in order to find out their needs and keep them up-to-date on the progress of the planning process for their event * Liaises with team members in order to utilize the best marketing strategy for an event with regards to the purpose and venue of the event, as well as its budget

What you’ll do

The Event Coordinator is responsible for planning, budgeting, and executing events by coordinating services such as catering, transportation, and audio-visual equipment. They also manage client relations, negotiate vendor contracts, and implement marketing strategies to ensure event success.

Requirements

The role requires strong organizational and communication skills to manage committees, sponsors, and service providers effectively. Candidates must be capable of maintaining financial records, ensuring by-law compliance, and overseeing the end-to-end administrative progress of events.

Listed skills

• Project Coordination · Preferred
• Communication · Preferred
• client relations · Preferred
• Financial record keeping · Preferred
• Contract Negotiation · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Event planning
• Budget management
• Contract negotiation
• Vendor management
• Marketing strategy
• Client relations
• Project coordination
• Logistics management
• Financial record keeping
• Communication
• Administrative procedures
• Publicity
• Report Writing
• Promotional Materials
• Planning
• Billing
• Event Planning
• Financial Statements
• Marketing Strategies
• Invoicing
• Registration

Job areas

• Administrative
• Management & Leadership
• Marketing
• Hospitality
• Consulting
• Event Coordinator
• Event Planner
• Conference and Event Planners
• Meeting, Convention, and Event Planners