Secretary - Executive Director

Job summary

The secretary will manage daily office operations, including scheduling, correspondence, and document preparation. They will also support staff with administrative tasks, coordinate meetings, and liaise with vendors.

Job details

JOB SUMMARY We are seeking a highly organized and motivated Secretary to provide administrative and office support. The successful candidate will play a key role in ensuring the office operates smoothly by managing communications, coordinating schedules, and supporting daily operations. KEY RESPONSIBILITIES * Manage and maintain calendars, appointments, and meeting schedules * Answer and direct phone calls, emails, and other correspondence * Prepare, edit, and format documents, reports, and presentations * Organize meetings, including scheduling, agendas, and minutes * Maintain filing systems (paper and digital) and office records * Assist with travel arrangements and logistics as needed * Greet and support visitors in a professional manner * Order and track office supplies and inventory * Support general office operations and administrative procedures * Assist with onboarding processes for new staff * Liaise with vendors and service providers (e.g., IT, facilities, catering) * Provide general administrative support to staff and management * Perform other related duties as assigned QUALIFICATIONS * Strong written and verbal communication skills * Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) * Excellent organizational and time-management abilities * High attention to detail and accuracy * Ability to handle confidential information with discretion * Strong interpersonal skills and professional demeanor * Previous administrative or secretarial experience preferred * Fluent in English and Arabic, French is preferred KEY COMPETENCIES * Ability to prioritize tasks and meet deadlines * Strong problem-solving and organizational skills * Adaptability and initiative * Professionalism and reliability BENEFITS * Health & Dental Insurance * Paid Sick time * Paid Eid holidays * Free Parking * Company Events * Pension Plan Contribution * Tuition Fee Discounts This is an on location Full time job for 5 days a week. We are an equal opportunity employer committed to an inclusive hiring process and providing accommodations upon request. This posting represents a current, genuine vacancy. Artificial intelligence (AI) tools may be used to support initial resume screening. All hiring decisions are made by human reviewers.

What you’ll do

The secretary will manage daily office operations, including scheduling, correspondence, and document preparation. They will also support staff with administrative tasks, coordinate meetings, and liaise with vendors.

Requirements

Candidates should possess strong communication skills and proficiency in Microsoft Office applications. Previous administrative or secretarial experience is preferred, along with the ability to handle confidential information.

Benefits

• Health Insurance
• Dental Insurance
• Paid Sick Time
• Paid Eid Holidays
• Free Parking
• Company Events
• Pension Plan Contribution
• Tuition Fee Discounts

Listed skills

• Administrative Support · Preferred
• Communication · Preferred
• Microsoft Office · Preferred
• Microsoft Word · Preferred
• Microsoft Excel · Preferred
• Microsoft Outlook · Preferred
• Time management · Preferred
• Attention to detail · Preferred
• interpersonal skills · Preferred
• Problem solving · Preferred
• adaptability · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Calendar Management
• Communication
• Microsoft Office
• Word
• Excel
• Outlook
• PowerPoint
• Organizational Skills
• Time Management
• Attention To Detail
• Confidentiality
• Interpersonal Skills
• Problem-solving
• Adaptability
• Professionalism
• Office Supply Management
• Ability To Meet Deadlines
• Microsoft Word
• Microsoft Excel
• Artificial Intelligence
• Arabic Language
• Management
• Document Formatting
• English Language
• French Language
• Interpersonal Communications
• Problem Solving
• Microsoft Outlook
• Operations
• Telephone Skills
• Microsoft PowerPoint
• Presentations
• Resume Screening
• Travel Arrangements
• Verbal Communication Skills
• Scheduling
• Coordinating
• Filing
• Reliability
• Prioritization
• Detail Oriented
• Secretarial Experience

Job areas

• Administrative
• Management & Leadership
• Executive Secretary
• Secretary
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

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