Purchasing Clerk

Job summary

Process and update purchase orders, generate warehouse requisitions, respond to store inquiries, and manage incoming requests to support timely product movement. Maintain vendor records and Excel reports, and coordinate with internal teams, vendors, and logistics to resolve order issues and meet deadlines.

Job details

In your role as Purchasing Clerk, you will support the Category and Replenishment teams by processing purchase orders, maintaining accurate product and vendor information, and helping ensure products move efficiently and timely through our supply chain to our stores. Joining NWC gives you the opportunity for development throughout the company, a competitive salary and benefits package, and to be part of a dynamic and diverse culture. NWC is a leading retailer to under-served rural communities and urban neighborhood markets in the following regions: Northern Canada, Western Canada, rural Alaska, the South Pacific islands, and the Caribbean. Our stores offer a broad range of products and services with an emphasis on food. Our value offer is to be the best local shopping choice for everyday household and local lifestyle needs. Check out northwest.ca for more information. Your Role: Enter, review, and update purchasing information and purchase orders with a high degree of accuracy. Process purchase order changes, including additions, deletions, and revisions, based on business needs. Generate warehouse requisitions to support timely product movement to stores. Respond to store order inquiries and help resolve order-related issues in a timely manner. Monitor and manage a high-volume shared mailbox, reviewing incoming requests, assessing urgency, prioritizing work, and directing or responding to requests in a timely manner. Track outstanding requests and follow up as needed to ensure issues are addressed and deadlines are met. Prepare and maintain Excel spreadsheets and reports to support the Category and Replenishment teams. Create vendor profiles and maintain accurate vendor information in merchandise and financial systems. Communicate with internal teams, vendor partners, and logistics to follow up on requests, clarify information, and support timely order processing. Assist with other administrative and purchasing activities as required. Desired Skills & Experience: Strong computer skills, particularly in Microsoft Excel and Outlook, with the ability to work confidently with spreadsheets, organize data, and maintain accurate records. Experience with Retek or Microsoft Access is an asset. Strong attention to detail and a commitment to accuracy when entering, reviewing, and updating information. Effective written and verbal communication skills, with the confidence to ask questions, clarify information, and follow up when needed. Strong organizational skills and the ability to manage multiple tasks while meeting deadlines. A willingness to learn new systems, processes, and procedures, and to take initiative in developing new skills. A positive, team-oriented approach with a strong sense of accountability and follow-through. Previous office, administrative, or data entry experience is an asset. Experience in purchasing or supply chain is not required. Location: Gibraltar House, 77 Main Street, Winnipeg, MB Reports to: Supervisor, Order Fulfillment We create a collaborative and constructive culture by: Being Enterprising Committing to our Customer Working with Passion Leading and Developing Others Demonstrating Respect and Inclusivity Building Trust The North West Company is committed to inclusion and diversity and encourages applications from all candidates including but not limited to: all religions and ethnicities, LGBTQ2s+, BIPOC, and persons with disabilities. A competitive salary is being offered along with opportunities to learn, develop and advance throughout the organization. We thank all applicants for their interest; however, only those selected for an interview will be contacted. This is an active job opening for a position that is currently available and we are actively seeking to fill. For Internal Employees Only: Internal employees are required to apply within 5 working days of the position being posted. Applications received after this period may still be considered. This opportunity adheres to the corporate job posting guidelines.

What you’ll do

Process and update purchase orders, generate warehouse requisitions, respond to store inquiries, and manage incoming requests to support timely product movement. Maintain vendor records and Excel reports, and coordinate with internal teams, vendors, and logistics to resolve order issues and meet deadlines.

Requirements

Candidates should have strong Excel and Outlook skills, accuracy, effective communication, and the ability to organize multiple tasks and meet deadlines. Office, administrative, or data-entry experience is an asset; Retek or Microsoft Access experience is also an asset, while purchasing or supply-chain experience is not required.

Benefits

• Competitive Salary
• Benefits Package

Listed skills

• Time management · Preferred
• Teamwork · Preferred
• written communication · Preferred
• Organization · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Prioritization · Preferred
• Data entry · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Microsoft Excel
• Microsoft Outlook
• Data Entry
• Purchase Order Processing
• Vendor Information Management
• Attention To Detail
• Written Communication
• Verbal Communication
• Organization
• Time Management
• Prioritization
• Follow-Through
• Teamwork
• Microsoft Access
• Retek

Job areas

• Administrative
• Retail
• Logistics

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