Corporate - Administrative Assistant - CN

Gypsum Management & Supply, Inc. (GMS) is the leading North American distributor of gypsum wallboard, acoustical ceiling products and other specialty building materials. Founded in 1971, GMS now operates an expansive network of distribution centers nationwide. Founded in 1974, and part of the GMS family of companies since 2018, Shoemaker Drywall Supplies has become one of the largest drywall suppliers in Western Canada. In addition to drywall, Shoemaker carries a wide selection of Interior/Exterior steel framing solutions, Insulation, ceiling systems, roofing products, fasteners, and tools. Visit us at one of our locations across Western Canada for all your construction material needs. Our team of dedicated and hardworking individuals work together to create a rewarding and welcoming environment. For more information about Shoemaker or our family of companies, please visit us online at Shoemaker Drywall Supplies and www.gms.com. Position Summary: We are looking for an experienced Administrative Assistant to be the supportive force to support our senior leadership team. While being exceptionally organized, the ideal candidate must be independently motivated to solve problems, have excellent communication skills and meticulous attention to detail while maintaining strict confidentiality. Key Responsibilities Welcome guests and handle customer inquiries professionally, in person & via phone Manage office services including filing, supply inventory Help with various administrative and office duties and special projects as assigned Organize, schedule, and prepare executive meetings and agendas Plan and coordinate corporate and customer events Arrange corporate travel and accommodations Ensure security, integrity, and confidentiality of sensitive information and data Coordinate onsite office equipment requirements with IT consultants Record minutes and prepare, draft, proofread and execute accurate correspondence including PowerPoint presentations and internal announcements in support of leadership objectives Prepare for meetings by reading, researching, collecting and analyzing information in advance Coordinate executive schedules and calendars and appointments Prepare monthly expense reports and track payments for Leadership team Manage corporate social media and marketing responsibilities Other tasks as needed and/or assigned Skills and Qualifications Degree or Diploma in Business Administration or combination of education and experience Ability to communicate effectively and professionally at all levels within the organization Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) Can decipher priorities and make sound judgment calls as/when needed Ability to think outside of the box with a sense of urgency and autonomy Flexibility as dictated by the needs of business for projects and meetings Experience supporting Senior Teams Benefits Health benefits - including drug coverage, practitioner, dental, vision, disability, and life insurance. Retirement savings (pension or other) are provided. Perks - Company discounts (mobile phone, gym membership, etc.), training programs and opportunities for career advancement, group events, and more If you feel we are a good fit for your career goals and skillset, we invite you to apply and look forward to reviewing your application. As part of the GMS Inc. family of companies, you can launch your career with a North American building materials distributor and discover opportunities for growth and advancement. We value our team members and believe them to be our greatest assets. As such, we invest in training and strive to provide a work-life balance. We are an equal opportunity employer.

The Administrative Assistant will support the senior leadership team by managing calendars, coordinating meetings, and handling travel arrangements. Additionally, they will oversee office services, manage supply inventory, and assist with marketing and social media tasks.

Candidates must possess a degree or diploma in Business Administration or equivalent experience along with advanced proficiency in Microsoft Office. Strong organizational skills, the ability to maintain confidentiality, and professional communication skills are essential for this role.

• Health benefits • Drug coverage • Practitioner coverage • Dental insurance • Vision insurance • Disability insurance • Life insurance • Retirement savings • Company discounts • Training programs • Career advancement opportunities

• Customer servicePreferred
• Problem solvingPreferred
• Attention to detailPreferred
• Microsoft OfficePreferred

Identified from the job description. Confirm important requirements above.

• Administrative support
• Executive scheduling
• Microsoft Office
• Communication skills
• Problem solving
• Attention to detail
• Confidentiality
• Event coordination
• Travel arrangements
• Expense reporting
• Social media management
• Marketing support
• Meeting preparation
• Proofreading
• Office management
• Customer service
• Office Equipment
• Supply Inventory
• Expense Reports
• Drywall (Installation And Repair)
• Microsoft Excel
• Dropped Ceilings
• Data Analysis
• Construction
• Business Administration
• Management
• Communication
• Corporate Social Responsibility
• Corporate Travel Management
• Discounts And Allowances
• Leadership
• Marketing
• Microsoft Outlook
• Microsoft PowerPoint
• Presentations
• Roofing
• Steel Frame
• Filing
• Customer Inquiries
• Detail Oriented

• Administrative
• Management & Leadership
• Customer Service & Support
• Construction
• Corporate Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Minimum education

Bachelor’s degree

Minimum experience

2+ years

Posting language

English

Working hours

40 hours per week