Christmas Admin Assistant

Job summary

The Administrative Support Worker provides essential office support to Saskatoon Temple Community Services during the Christmas season. Responsibilities include managing inquiries, processing donations, performing data entry, and assisting program participants and volunteers.

Job details

Who We Are For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help more than 2 million people, providing necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks of life - there is a place for everyone to belong here. Mission Statement The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world. Job Description: POSITION PURPOSE SUMMARY: The Administrative Support Worker provides support to Saskatoon Temple Community Services on a temporary basis. This includes but is not limited to answering phones, data input and interacting with program participants, volunteers, donors and clients as is required. Accountabilities: • Provide administrative support for the daily activities of Community Services during the Christmas Season. • Provide support to clients and donors by directing inquires appropriately. • Receive, process, and record all incoming donations. • Record statistical data in a clear, organized, and accurate manner. • Greet program participants, volunteers, donors and clients upon arrival. • Sign in and sign out program participants. • Answer phone and walk in inquiries as required. • Direct inquiries as is appropriate. • Complete data entry of client files. • Perform other position related duties as required. CRITICAL RELATIONSHIP MANAGEMENT: Internal relationships: - Community Services Manager, Corps Officers, volunteers, staff External relationships: - Community partners, donors, program participants MANAGERIAL/TECHNICAL LEADERSHIP RESPONSIBILITY: • This position reports directly to the Community Services Team lead or Corps Officer WORKING CONDITIONS: • This is a temporary seasonal full-time position based on 37.5 hours per week. • Hours will be 8:30 am to 4:30 pm Monday to Friday • Includes a ½ hour unpaid meal-break where applicable. • Flexibility is required as it relates to hours of work and scheduling. • The Supervisor will set the hours of work and work schedule. • Ability to lift/move more than 40 lbs. (18.144 kgs). • May be required to wear appropriate Salvation Army identification. • Some travel within Saskatoon may be associated with this position. Normal hours of work: Monday to Friday 8:30 am to 4:30 pm. Normal locations of work: 38 Bateman Crescent, Saskatoon, SK The above responsibilities must be discharged in accordance with The Salvation Army’s Mission Statement, in a professional manner, upholding our code of conduct. EDUCATION, EXPERIENCE AND QUALIFICATIONS: • Willingness to develop an understanding and support for the mission and purpose of The Salvation Army in Canada and its implications as related to position responsibilities. • Work in compliance with OH&S Act and Regulations and abide by The Salvation Army’s health and safety policies and procedures. Alternative combination of education and experience may be considered. Education, Qualifications and Certifications: • Completion of high school diploma. Alternative combinations of education and experience may be considered. • Certified Office Diploma is an asset. Experience and Knowledge: • Two years of related secretarial or administrative experience is required. • Working basic knowledge of Office365 is required. • Good oral and written communication skills. • Ability to maintain a high level of confidentiality. • Good decision-making and organizational skills. Skills and Capabilities: • Good oral and written communication skills. • Ability to maintain a high level of confidentiality. • Good decision-making and organizational skills. • Strong sense of integrity and confidentiality with professional ethics and a balanced sense of fairness and flexibility. • Ability to multi-task and prioritize responsibilities (i.e., good judgement). • Good interpersonal skills. • Excellent organizational skills and sound judgment. • Able to work cooperatively in a team setting. • Ability to lift/move weights of up to 20 lbs. occasionally. • If limited travelling is required using organizational or personal vehicle, a valid driver’s license and clear driver’s abstract is required. Compensation: The target hiring range for this position is $16.60 to $20.76 with a maximum of $24.90. Placement in the salary range will be based on factors such as market conditions, internal equity, and candidate experience, skills, and qualifications relevant to the role. The Salvation Army will provide reasonable accommodation upon request. Please email Recruitment.Accommodations@salvationarmy.ca if you have a need for any accommodation and we will be pleased to discuss this with you.

What you’ll do

The Administrative Support Worker provides essential office support to Saskatoon Temple Community Services during the Christmas season. Responsibilities include managing inquiries, processing donations, performing data entry, and assisting program participants and volunteers.

Requirements

Candidates must have a high school diploma and at least two years of related administrative or secretarial experience. Proficiency in Office365, strong communication skills, and the ability to maintain confidentiality are required.

Listed skills

• Administrative Support · Preferred
• Data entry · Preferred
• Customer service · Preferred
• Communication Skills · Preferred
• Decision Making · Preferred
• Multi-Tasking · Preferred
• interpersonal skills · Preferred
• Teamwork · Preferred
• record keeping · Preferred
• Problem solving · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Data entry
• Customer service
• Communication skills
• Organizational skills
• Office365
• Confidentiality
• Decision-making
• Multi-tasking
• Interpersonal skills
• Teamwork
• Record keeping
• Problem solving
• Influencing Skills
• Administrative Support
• Microsoft 365
• Relationship Management
• Professionalism
• Organizational Skills
• Lifting Ability
• Technical Leadership
• Ethical Standards And Conduct
• Administrative Functions
• Valid Driver's License
• Decision Making
• Communication
• Data Entry
• Interpersonal Communications
• Multitasking
• Statistics
• Team Leadership
• Scheduling

Job areas

• Administrative
• Social Services
• Customer Service & Support
• Christmas Sales Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

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