Administrative Assistant

Job summary

Provide general administrative support for day-to-day operations, including maintaining health and safety reporting records and responding to external reporting requests. Process donations, manage small cash transactions and service contracts, coordinate inspections and building keys, and help maintain office supplies.

Job details

Who We Are For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help more than 2 million people, providing necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks of life - there is a place for everyone to belong here. Mission Statement The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world. Job Description POSITION PURPOSE SUMMARY: The role provides general administrative support for the day-to-day operations. Accountabilities The incumbent may perform all, some, or similar range of duties. Written and Verbal Communication Possess excellent oral and written communication skills Be able to maintain a high level of confidentiality and willingness to sign a confidentiality statement Possess excellent organizational skills and be able to multi-task Reporting Create and maintain list of reports required for health and safety compliance purposes. Support external reporting requests as needed. Financial And Material Management Receipts all donations using software as required Authorized to spend, disburse, or collect small amounts of cash Manage Service contracts Manage inspections i.e. fire alarm and fire extinguishers Manage Building Key list Coordinate with Janitor to maintain appropriate supply of paper products and cleaning supplies Working Conditions Working environment is typically in the office (25 Adam's Avenue, St. Johns, NL) in generally agreeable conditions. May encounter upset/difficult clientele entering the building. Some limited travelling may be required. The performance of the job requires frequent data entry, moderate attention when responding to phone inquiries, attention to detail, lifting boxes and a small amount of time setting up displays and packing kits. Education, Qualifications And Certifications Minimum of one academic year of a related formal post-secondary program. Ability and willingness to undergo applicable screening and background checks successfully that are satisfactory to The Salvation Army, in its sole discretion. Experience And Skilled Knowledge Requirements A minimum of two years of experience in office and clerical fields Possess the ability to multi-task Possess good computer skills and be proficient in Microsoft Office Products including Excel, Power Point, Publisher, Canva and Word as well as Easy Worship Obtain Criminal Police Check and Vulnerable Sector Check and be willing to sign The Salvation Army Code of Conduct Receipt and Acknowledgement Form Skills And Capabilities Attention to detail, problem solving and analytical skills. Strong sense of integrity and confidentiality with professional ethics and a balanced sense of fairness and flexibility. Compensation The target hiring range for this position is $19.09 to $23.87 with a maximum of $28.64. Placement in the salary range will be based on factors such as market conditions, internal equity, and candidate experience, skills, and qualifications relevant to the role. The Salvation Army will provide reasonable accommodation upon request. Please email Recruitment.Accommodations@salvationarmy.ca if you have a need for any accommodation and we will be pleased to discuss this with you.

What you’ll do

Provide general administrative support for day-to-day operations, including maintaining health and safety reporting records and responding to external reporting requests. Process donations, manage small cash transactions and service contracts, coordinate inspections and building keys, and help maintain office supplies.

Requirements

Requires at least one academic year of a related post-secondary program and a minimum of two years of office or clerical experience. Candidates should have strong communication, organizational, computer, multitasking, problem-solving, and confidentiality skills, and must be willing to complete the required background checks and sign the organization's Code of Conduct acknowledgment.

Listed skills

• Organization · Preferred
• Attention to detail · Preferred
• Canva · Preferred
• Cash handling · Preferred
• Microsoft Excel · Preferred
• Multitasking · Preferred
• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Written And Verbal Communication
• Confidentiality
• Organization
• Multitasking
• Report Management
• Donation Processing
• Cash Handling
• Contract Management
• Inspection Coordination
• Microsoft Office
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Publisher
• Canva
• Easy Worship
• Attention To Detail

Job areas

• Administrative
• Social Services
• Security & Safety