Sales Administrator

Job summary

Prepare spot-rate quotations, maintain sales and customer records, support rate development and cost analysis, and assist with customer inquiries, order processing, and sales materials. Develop new business through prospecting and customer outreach, support existing accounts and RFQ responses, coordinate credit approvals, and communicate customer feedback to internal teams.

Job details

Description Join the HarmacTeam Today! Harmac is looking for a motivated and customer-focused Sales Administrator to help grow and support our Bulk customer base. In this foundational sales role, you will identify new business opportunities, build relationships with prospective customers, support existing accounts, and contribute directly to revenue growth objectives. This is an excellent opportunity for someone who is organized, driven, and eager to build a long-term career in sales within the bulk transportation and logistics industry. You will gain hands-on experience, work closely with experienced sales professionals, and develop the skills needed to grow into future roles. Location: North York, ON Schedule: Monday - Friday | 8:00am - 4:30pm Type: In-office Salary: $50,000 - $60,000 annual rate, based on experience. Benefits include health/dental, retirement savings plan, and paid training. What You'll Do Rate Administration Prepare timely and accurate spot-rate quotations. Maintain accurate, current sales and customer records in internal and client systems. Resolve rate-related issues to support the accounts receivable collection process. Support the sales team with rate development and cost analysis. Respond to customer inquiries, assist with order processing, maintain CRM records and sales leads, and prepare sales materials and proposals. New Account Sales Generate new business across divisions through lead development, prospecting, and cold calling. Partner with the operations team to secure spot loads through daily customer outreach. Initiate the credit approval process for eligible accounts. Support the sales team in preparing responses to requests for quotation (RFQs). Communicate customer feedback to the appropriate departments for follow-up. Perform other duties as assigned. What You'll Bring At least one year of experience in a similar role. Post-secondary degree or diploma in a related field, or an equivalent combination of education and work experience. Strong interpersonal and customer service skills. Demonstrated ability to build and maintain professional customer relationships. Ability to manage multiple priorities and meet deadlines in a fast-paced environment. Proficiency with Microsoft Office applications. Transportation Industry experience considered an asset.

What you’ll do

Prepare spot-rate quotations, maintain sales and customer records, support rate development and cost analysis, and assist with customer inquiries, order processing, and sales materials. Develop new business through prospecting and customer outreach, support existing accounts and RFQ responses, coordinate credit approvals, and communicate customer feedback to internal teams.

Requirements

Candidates need at least one year of experience in a similar role and a related post-secondary degree or diploma, or an equivalent combination of education and experience. Strong interpersonal and customer service skills, relationship-building ability, organization, deadline management, and Microsoft Office proficiency are required; transportation industry experience is an asset.

Benefits

• Health and Dental
• Retirement Savings Plan
• Paid Training

Listed skills

• Customer service · Preferred
• Cold Calling · Preferred
• CRM Management · Preferred
• Microsoft Office · Preferred
• Time management · Preferred
• Communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Customer Service
• Customer Relationship Building
• Prospecting
• Cold Calling
• Lead Development
• Rate Administration
• Rate Quotation
• Cost Analysis
• Order Processing
• CRM Management
• Sales Support
• RFQ Preparation
• Credit Approval Coordination
• Microsoft Office
• Time Management
• Communication

Job areas

• Sales
• Logistics
• Transportation
• Customer Service & Support
• Administrative

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