Administrative Receptionist

On behalf of our client, a well-established professional organization in Halifax, we are looking for an Administrative Receptionist to join their team for a 4-6 month term. This is a great opportunity for someone who enjoys being the first point of contact, takes pride in providing friendly and professional service, and is comfortable supporting a busy office with a variety of administrative responsibilities. About Our Client Our client is a respected professional organization with a long-standing presence in Nova Scotia. Their Halifax office supports a busy and collaborative team and places a strong emphasis on professionalism, confidentiality, and providing excellent service to the people they work with. This is a professional office environment where discretion, sound judgment, and strong communication skills are important. The Opportunity As the Administrative Receptionist, you will be the first point of contact for visitors and callers while helping to keep the day-to-day operations of the office running smoothly. Along with managing reception and incoming communications, you will provide administrative support across the organization, coordinate meeting rooms and couriers, assist with accommodations for meeting attendees, and help ensure information is directed to the right people. This is a 4-6 month term position and would be a great fit for someone who is organized, dependable, comfortable handling confidential information, and enjoys a role where no two days are the same. The Ideal Candidate You will have previous administrative or reception experience in a professional office environment and is confident in managing a busy front desk. You are friendly and approachable while maintaining a high level of professionalism and discretion. You are comfortable juggling competing priorities, working independently when needed, and knowing when something sensitive or confidential should be brought to the attention of senior staff. Strong Microsoft Office skills, attention to detail, and excellent written and verbal communication skills will be important in this role. Requirements Welcome all visitors, determine the nature of their business, inform relevant staff members upon arrival, and direct visitors to assigned meeting rooms. Maintain building security by following established procedures and ensuring visitors sign in and out of the building. Maintain a logbook of visitors entering and leaving the building. Operate the switchboard by answering incoming telephone calls, determining the purpose of calls, and forwarding calls to the appropriate staff member. Take and deliver messages or transfer calls to voicemail when appropriate staff members are unavailable. Maintain and ensure the main phone line greeting is accurate and up to date. Ensure the main phone line voicemail reflects office closures. Ensure voicemail messages left on the main phone line are directed to the appropriate staff members. Receive and forward incoming faxes. Open, date stamp, sort, and distribute incoming mail, deliveries, and couriers. Prepare and arrange outgoing couriers. Book internal meeting rooms. Serve as liaison with the contract hotel regarding accommodations for meeting attendees. Ensure the reception area is kept tidy and maintains a professional appearance. Provide general administrative support for the organization as assigned. Handle matters proactively and follow projects through to successful completion, often while working within deadlines. Recognize politically sensitive and/or confidential issues and bring matters to the attention of the appropriate executive. Maintain a high standard of professionalism in all communications. Assist with special projects and other duties as assigned. Qualifications Diploma in Office Administration, Business Administration, or another related discipline. Highly skilled in Microsoft Office, including Word, Excel, PowerPoint, and Outlook. Demonstrated skills in database management. Excellent typing skills. Strong verbal and written communication skills, including superior proofreading skills. Demonstrated experience managing confidential and sensitive information and conversations with tact, diplomacy, and professionalism. Punctual and reliable with an outstanding attendance record. Superior organizational skills and attention to detail. Demonstrated professionalism, tact, and sound judgment. High level of discretion and diplomacy when handling confidential information. Strong interpersonal skills with the ability to build positive relationships with key stakeholders. Self-starter who can work independently while also contributing as part of a team. Ability to develop effective working relationships with staff and members. Able to manage conflicting priorities and stressful situations with confidence. Demonstrated ability to multitask. Strong time management and prioritization skills. Ability to meet deadlines in a busy environment. Benefits $25.00 per hour. 4-6 month term position. Monday to Thursday, 8:00 a.m. to 4:00 p.m. and Friday, 8:00 a.m. to 12:00 p.m. until August 28. Effective September 1, Monday to Friday, 8:30 a.m. to 4:30 p.m. Centrally located Halifax office. Conveniently located on a bus route. Parking provided. This position is fully in office. If the above information excites you and is a career opportunity you would like to explore, please apply through the following link: https://zurl.to/d26l?source=CareerSite and an enthusiastic member of our recruitment team will review your resume and related qualifications! We thank all candidates for their interest. However, only candidates that we determine are best aligned to the role will be contacted for initial discussions. *Candidates must be legally eligible to work in Canada on a permanent basis without requiring employer support for a work permit or immigration application* The Warrington Group is a boutique, female-founded and led recruitment firm redefining how hiring gets done. We don’t believe in volume-based recruiting, outdated processes, or transactional hiring. We believe in partnership and building teams that actually move businesses forward. Since launching in 2020 and headquartered in Halifax, we’ve earned a reputation for delivering high-impact results through a relationship-first, transparent approach while challenging the status quo of what both clients and candidates have come to expect from recruitment. Our work has been recognized with the 2026 Consumer Choice Award for Best Employment Agency in Halifax and Top 25 Most Powerful Women in Business (2026) ~ reflections of our growth, standards, and commitment to doing things differently. We partner with organizations across Accounting, Financial Services, Legal, Sales, Marketing, Professional Services, Administrative Support, Contact Centre, Operations, Healthcare, and Manufacturing. We work with people who take their careers seriously. If you would like to send your resume for potential opportunities not listed on our careers site, you may do so via email ~ [email protected]. Please note, this inbox is not replied to on a regular basis, however, your resume will be kept on file for 1 year.

The Administrative Receptionist serves as the first point of contact for visitors and callers while managing daily office operations. Responsibilities include handling incoming communications, coordinating meeting rooms, and providing general administrative support to the team.

Candidates must have previous administrative or reception experience in a professional office environment and possess strong Microsoft Office skills. A diploma in Office Administration or a related discipline is required, along with excellent communication skills and the ability to handle confidential information.

• Parking provided

• Time managementPreferred
• Customer servicePreferred
• OrganizationPreferred
• Attention to detailPreferred
• Microsoft OfficePreferred

Identified from the job description. Confirm important requirements above.

• Microsoft Office
• Reception
• Administrative support
• Switchboard operation
• Database management
• Communication skills
• Proofreading
• Confidentiality
• Time management
• Multitasking
• Organization
• Attention to detail
• Customer service
• Professionalism
• Diplomacy
• Database Management
• Voicemail
• Administrative Support
• Tactfulness
• Self-Starter
• Office Administration
• Organizational Skills
• Ability To Meet Deadlines
• Data Recording
• Microsoft Excel
• Accounting
• Business Administration
• Call Center Experience
• Communication
• Sales
• Financial Services
• Marketing
• Interpersonal Communications
• Microsoft Outlook
• Operations
• Microsoft PowerPoint
• Time Management
• Typing
• Verbal Communication Skills
• Switchboard Operator
• Prioritization
• Enthusiasm
• Detail Oriented

• Administrative
• Customer Service & Support
• Consulting
• Administrative Receptionist
• Receptionist
• Receptionists (general)
• Receptionists and Information Clerks

Minimum education

Professional degree

Minimum experience

2+ years

Posting language

English

Working hours

40 hours per week