Office Administrator

Job summary

The Office Administrator serves as the primary point of contact for visitors and callers while managing daily office operations and logistics. Responsibilities include coordinating travel, maintaining files, preparing documentation, and providing administrative support to various project teams.

Job details

On behalf of our client, Lindsay Construction, we are looking for an Office Administrator to join their team in Dartmouth, Nova Scotia. About Our Client: For more than 60 years, Lindsay Construction has been a leader in the construction industry across Atlantic Canada. They've been building lasting relationships, stronger communities, and rewarding careers throughout Atlantic Canada. With more than 500 employees and a reputation for quality, integrity, and collaboration, our client has become one of the region's most respected construction companies. Their head office is a welcoming, fast-paced environment where teamwork, professionalism, and a positive attitude are valued. Employees are encouraged to learn, grow, and build long-term careers within the organization, making this an exciting opportunity to join a company that genuinely invests in its people. The Opportunity: First impressions matter, and in this role, you'll be the first impression. As the Office Administrator, you'll be the friendly face and welcoming voice greeting visitors and answering calls to support the day-to-day operations of the office, you'll play an important role in creating a positive experience for employees, clients, and guests alike. This position is ideal for someone who enjoys working with people, thrives in a busy environment, and takes pride in keeping things organized while providing exceptional customer service. Our client believes in investing in great people, and many employees have built long and rewarding careers with the company, with opportunities to grow into new roles as they develop their skills and experience. The Ideal Candidate: You're someone who naturally makes people feel welcome. You understand that every phone call, visitor, and interaction helps shape the impression people have of an organization. Professional, polished, and approachable, you enjoy building relationships while staying organized behind the scenes. Whether your background is in reception, administration, hospitality, customer service, or another client-facing role, you're confident juggling multiple priorities while maintaining a calm, positive attitude. You're dependable, eager to learn, and excited to join a company where you'll be valued as an important part of the team from day one. Requirements Welcome visitors and create a warm, professional first impression Answer and direct incoming telephone calls Manage incoming and outgoing mail, courier deliveries, and office correspondence Coordinate travel arrangements and accommodation Book meeting rooms and assist with office logistics Maintain a clean, organized reception and common areas Create and maintain electronic and paper files Prepare meeting minutes and administrative documentation Support project teams with document control and administrative tasks Assist with office equipment coordination and general office operations Provide administrative support across multiple departments as required Qualifications: Previous experience in reception, administration, customer service, or office support Post-secondary education in Office Administration, Business Administration, or related field considered an asset Proficiency with Microsoft Office, including Outlook, Word, Excel, and Teams Strong organizational skills and attention to detail Ability to manage multiple priorities in a fast-paced environment Comfortable learning new software and office systems Professional presentation with excellent verbal and written communication skills Positive, friendly, and approachable personality Strong judgment, discretion, and professionalism Self-motivated with a collaborative, team-first attitude Benefits Salary: $48,000-$50,000 annually, depending on experience Annual incentive plan Comprehensive health and dental benefits Group RRSP with 4% employer matching On-site fitness facility Annual wellness reimbursement Employee social events and community initiatives Monday-Friday schedule Full-time, in-office position based in Dartmouth, Nova Scotia If the above information excites you and is a career opportunity you would like to explore, please apply through the following link: https://zurl.to/1aMA?source=CareerSite and an enthusiastic member of our recruitment team will review your resume and related qualifications! We thank all candidates for their interest. However, only candidates that we determine are best aligned to the role will be contacted for initial discussions. *Please note, candidates must be located in Canada and legally eligible to work on a permanent basis, as sponsorship for this opportunity is unfortunately not an option.* The Warrington Group is a boutique, female-founded and led recruitment firm redefining how hiring gets done. We don’t believe in volume-based recruiting, outdated processes, or transactional hiring. We believe in partnership and building teams that actually move businesses forward. Since launching in 2020 and headquartered in Halifax, we’ve earned a reputation for delivering high-impact results through a relationship-first, transparent approach while challenging the status quo of what both clients and candidates have come to expect from recruitment. Our work has been recognized with the 2026 Consumer Choice Award for Best Employment Agency in Halifax and Top 25 Most Powerful Women in Business (2026) ~ reflections of our growth, standards, and commitment to doing things differently. We partner with organizations across Accounting, Financial Services, Legal, Sales, Marketing, Professional Services, Administrative Support, Contact Centre, Operations, Healthcare, and Manufacturing. We work with people who take their careers seriously. If you would like to send your resume for potential opportunities not listed on our careers site, you may do so via email ~ [email protected]. Please note, this inbox is not replied to on a regular basis, however, your resume will be kept on file for 1 year.

What you’ll do

The Office Administrator serves as the primary point of contact for visitors and callers while managing daily office operations and logistics. Responsibilities include coordinating travel, maintaining files, preparing documentation, and providing administrative support to various project teams.

Requirements

Candidates should have previous experience in reception, administration, or customer service and possess strong proficiency in Microsoft Office. A post-secondary education in Office Administration or Business Administration is considered an asset for this role.

Benefits

• Annual incentive plan • Comprehensive health and dental benefits • Group RRSP with 4% employer matching • On-site fitness facility • Annual wellness reimbursement • Employee social events • Community initiatives

Listed skills

• Customer service · Preferred
• Attention to detail · Preferred
• Teams · Preferred
• Microsoft Excel · Preferred
• office support · Preferred
• Microsoft Office · Preferred
• Microsoft Word · Preferred
• Communication Skills · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Reception
• Administration
• Customer service
• Office support
• Microsoft Office
• Outlook
• Word
• Excel
• Teams
• Organizational skills
• Attention to detail
• Communication skills
• Document control
• Administrative documentation
• Logistics coordination
• Office Equipment
• Professional Presentation
• Administrative Support
• Office Administration
• Professionalism
• Organizational Skills
• Document Control
• Positivity
• Willingness To Learn
• Administrative Functions
• Self-Motivation
• Microsoft Excel
• Accounting
• Business Administration
• Call Center Experience
• Customer Service
• Communication
• Sales
• Financial Services
• Marketing
• Taking Meeting Minutes
• Microsoft Outlook
• Operations
• Travel Arrangements
• Coordinating
• Teamwork
• Enthusiasm
• Detail Oriented

Job areas

• Administrative
• Construction
• Customer Service & Support
• Office Administrator
• Office Manager (General)
• Office Supervisors
• First-Line Supervisors of Office and Administrative Support Workers