administrative assistant

Small public practice accounting firm is seeking an administrative assistant for a full time in person position. *Qualifications:* Ability to multi-task Attention to detail Must be familiar with MS Office Customer service skills Team player *Duties to include but not limited to are:* * Answer phones, forward calls, and take messages * Manage phone system and oversee changes * Receive clients, inform staff of client arrival * Review information returnable to clients and call to inform * Update and keep current the client records and list * Pick up and drop off of client information * Receive, open, and forward mail * Prepare outgoing mail, enter on spreadsheet, and take to mail box * Call clients for address changes, inform of refund, etc. * Prepare and arrange courier * Prepare government remittance forms * Ensure filing is kept up to date * Scan and archive obsolete files * Provide assistance with faxing, copying, typing, and other office administration * Check containers and remove garbage from all offices and washrooms * Check containers/shredders and remove recycling from all offices * Check office supply stock and order supplies * Ensure areas of the office with high client visibility are clean and organized * Process client tax information intakes and update lists * Assist with corporate year end administration as assigned * Complete drafted financial statements * Organize client submitted information * Administrative assistance to tax preparers as needed * Processing finalized T1 personal income tax returns to send out * Sending confidential information and electronic signature forms to clients * Intake of signed forms, updating lists and files, and forwarding to e-file admin * Prepare client letters * Accounts receivable management Work schedule is Monday to Friday 9:00 am to 5:00 pm. *Benefits:* Benefits package Casual dress Company events Bonuses Job Type: Full-time Pay: $21.00-$23.00 per hour Benefits: * Casual dress * Company events * Dental care * Extended health care * On-site parking * Vision care Work Location: In person