Office Administrator

Job summary

Implement, review, and coordinate administrative procedures and office services, while setting priorities and ensuring deadlines and procedures are followed. Manage records-related requests, prepare reports and correspondence, perform data entry, and resolve workplace conflicts.

Job details

Overview Languages Bilingual Education College/CEGEP Office management and supervision Accounting technology/technician and bookkeeping Small business administration/management Experience 2 years to less than 3 years On site Work must be completed at the physical location. There is no option to work remotely. Responsibilities Tasks Implement new administrative procedures Review and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are met Carry out administrative activities of establishment Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services Assemble data and prepare periodic and special reports, manuals and correspondence Perform data entry Oversee and co-ordinate office administrative procedures Resolve conflict situations Supervision No supervision responsibility Experience and specialization Computer and technology knowledge Electronic mail Quick Books Social Media MS Excel MS Office MS Outlook MS Windows MS Word Google Drive Additional information Security and safety Bondable Enhanced reliability security clearance Criminal record check Transportation/travel information Own transportation Work conditions and physical capabilities Ability to work independently Fast-paced environment Work under pressure Tight deadlines Attention to detail Large workload Personal suitability Efficient interpersonal skills Excellent oral communication Excellent written communication Flexibility Organized Reliability Ability to multitask Time management Adaptability Integrity Team player Benefits Health benefits Dental plan Disability benefits Health care plan Paramedical services coverage Vision care benefits Other Benefits Free parking available Team building opportunities

What you’ll do

Implement, review, and coordinate administrative procedures and office services, while setting priorities and ensuring deadlines and procedures are followed. Manage records-related requests, prepare reports and correspondence, perform data entry, and resolve workplace conflicts.

Requirements

Requires 2 to less than 3 years of experience and a college/CEGEP education in office management, accounting technology or bookkeeping, or small business administration. Candidates should be familiar with office software and QuickBooks, communicate effectively, work independently under pressure, and meet security and transportation requirements.

Benefits

• Dental Plan
• Disability Benefits
• Health Care Plan
• Paramedical Services Coverage
• Vision Care Benefits
• Free Parking
• Team-Building Opportunities

Listed skills

• Office Administration · Preferred
• report preparation · Preferred
• Data entry · Preferred
• Conflict Resolution · Preferred
• Microsoft Excel · Preferred
• Microsoft Office · Preferred
• Microsoft Outlook · Preferred
• Microsoft Word · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Procedures
• Office Administration
• Office Management
• Work Prioritization
• Records Management
• Access to Information and Privacy Legislation
• Office Services Coordination
• Report Preparation
• Data Entry
• Conflict Resolution
• QuickBooks
• Microsoft Excel
• Microsoft Office
• Microsoft Outlook
• Microsoft Word
• Google Drive

Job areas

• Administrative
• Management & Leadership
• Finance & Accounting
• Retail

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