Project Administrator (TMS - Behchokǫ̀)

Job summary

The Project Administrator provides administrative and coordination support for infrastructure projects, including managing documentation, schedules, and financial tracking. They also facilitate communication between project teams, contractors, and government representatives to ensure projects are completed efficiently.

Job details

This opportunity is open to Tłı̨chǫ Citizens only. Location: Behchokǫ̀, NT Employer: Tłı̨chǫ Investment Corporation (TIC) Employment Type: Full-Time, Term Position Build Your Career in Infrastructure Project Administration Are you highly organized, detail-oriented, and interested in supporting infrastructure projects that benefit Tłı̨chǫ communities? Do you enjoy coordinating projects, managing documentation, and helping project teams deliver successful results? If so, Tłı̨chǫ Investment Corporation (TIC) wants to hear from you. Tłı̨chǫ Investment Corporation is seeking a Project Administrator to support infrastructure projects being delivered for the Tłı̨chǫ Government. This term opportunity will provide valuable experience in project administration while contributing to projects that support Tłı̨chǫ communities. TIC is committed to developing Tłı̨chǫ talent and creating meaningful employment and career-development opportunities. Position Summary Reporting to the Director of Infrastructure, the Project Administrator is responsible for providing administrative and coordination support for Tłı̨chǫ Government infrastructure projects. This position manages project documentation, schedules, reporting, financial tracking, and communication to help ensure projects are completed safely, efficiently, on time, and within budget. The successful candidate will be highly organized, proficient with Microsoft Excel, and able to manage multiple priorities while supporting Tłı̨chǫ Government project managers, field staff, contractors, and suppliers. Key Responsibilities Project Coordination and Administration * Create, track, and manage Requests for Information (RFIs). * Maintain organized project files using document-management systems. * Organize project photographs for reporting and recordkeeping. * Track Daily Field Reports (DFRs) and prepare weekly progress summaries. * Prepare and distribute weekly project updates and supporting documentation. * Help ensure project milestones, deliverables, and timelines are achieved. Scheduling, Reporting, and Financial Tracking * Update and maintain project schedules. * Assist with purchase orders, accounts payable documentation, invoicing, and cost tracking. * Support the preparation and submission of Change Notices (CCNs). * Assist with preparing reports for Tłı̨chǫ Government representatives. Technical and Documentation Support * Develop and maintain Microsoft Excel spreadsheets and project-tracking templates. * Assist with project scheduling using Microsoft Project. Training may be provided. * Read and interpret construction drawings and specifications. Training may be provided. * Ensure project records are complete, accurate, and properly maintained. Meetings and Communication * Prepare meeting agendas and supporting documents. * Record and distribute meeting minutes. * Track action items and follow up with project team members. * Coordinate communication among Tłı̨chǫ Government departments, TIC representatives, contractors, suppliers, and project teams. * Communicate project progress, challenges, and upcoming activities clearly and promptly. Additional Project Support * Assist Project Managers and Estimators as required. * Support contract and subcontract preparation and documentation. * Travel to project sites as required to take progress photographs and provide administrative support. * Perform other duties as assigned. Qualifications The ideal candidate will possess: * Grade 12 diploma. * Post-secondary education in Business Administration, Office Administration, Construction Management, Project Management, or a related field is considered an asset. * A minimum of two years of project-administration experience, preferably supporting construction or infrastructure projects. * Intermediate proficiency with Microsoft Excel. * Experience coordinating multiple projects and competing priorities. * Experience using Microsoft Project is considered an asset. * Strong organizational, time-management, and problem-solving skills. * Excellent attention to detail and accuracy. * Strong written and verbal communication skills. * Ability to work independently and collaboratively. * Ability to work respectfully and effectively with Tłı̨chǫ Government staff, TIC representatives, community members, contractors, and project partners. * Valid Class 5 Driver’s Licence. Working Conditions * Office-based position located in Behchokǫ̀. * Frequent computer work, keyboarding, and document preparation. * Regular interaction with project teams, contractors, TIC representatives, community members, and suppliers. * Occasional lifting of files, plans, and office materials. * Occasional travel to project sites throughout the Tłı̨chǫ communities and the Northwest Territories. * Fast-paced environment supporting multiple infrastructure projects. * Must be able to manage competing priorities, adapt to changing schedules, meet deadlines, and maintain confidentiality. What We Offer * Full-time, term employment with potential for permanent employment with Tłı̨chǫ Government at the end of the term. * Competitive salary. * Opportunities for professional growth and career development. * Supportive, collaborative, and inclusive workplace. * Valuable experience supporting infrastructure projects. * Opportunity to contribute to projects that directly benefit Tłı̨chǫ communities. Our Commitment Tłı̨chǫ Investment Corporation is committed to building a diverse and inclusive workforce. We are dedicated to developing Tłı̨chǫ talent and creating meaningful employment opportunities for Tłı̨chǫ Citizens. Join our team and help support the future of infrastructure in Tłı̨chǫ communities. Apply today!

What you’ll do

The Project Administrator provides administrative and coordination support for infrastructure projects, including managing documentation, schedules, and financial tracking. They also facilitate communication between project teams, contractors, and government representatives to ensure projects are completed efficiently.

Requirements

Candidates must have a Grade 12 diploma and at least two years of project administration experience, preferably in construction or infrastructure. Proficiency in Microsoft Excel and strong organizational and communication skills are required.

Benefits

• Competitive salary • Professional growth opportunities • Career development • Inclusive workplace

Listed skills

• Time management · Preferred
• Problem solving · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project administration
• Microsoft Excel
• Microsoft Project
• Document management
• Financial tracking
• Scheduling
• Reporting
• Communication
• Construction drawings interpretation
• Time management
• Problem solving
• Attention to detail
• Record keeping
• Meeting coordination
• Contract preparation
• Report Writing
• Request For Information (RFI)
• Administrative Support
• Project Schedules
• Workplace Inclusivity
• Office Administration
• Record Keeping
• Project Administration
• Ability To Meet Deadlines
• Financial Tracking
• Accounts Payable
• Architectural Drawing
• Construction
• Business Administration
• Spreadsheets
• Confidentiality
• Construction Management
• Document Management Systems
• Document Preparations
• Invoicing
• Problem Solving
• Project Management
• Taking Meeting Minutes
• Milestones (Project Management)
• Project Coordination
• Purchasing
• Time Management
• Timelines
• Verbal Communication Skills
• Templates
• Coordinating
• Project Files
• Detail Oriented

Job areas

• Administrative
• Construction
• Government & Public Sector
• Management & Leadership
• Office Administrator
• Office Manager (General)
• Office Supervisors
• First-Line Supervisors of Office and Administrative Support Workers