Recruitment Administrator (Permanent)

Job summary

Coordinate recruitment, selection, training, and testing processes for temporary, contract, and casual support staff, while advising employees and managers on relevant policies and collective agreements. Supervise help desk and clerical staff, maintain recruitment records, support SFE and SAP system administration and upgrades, and contribute to projects, procedures, and stakeholder relations.

Job details

Working at the TDSB Our staff members are the backbone of our system. Becoming a part of the TDSB team means joining a talented community of educators and support staff dedicated to enriching the lives of all students and helping them to achieve success. The TDSB is one of the largest and most culturally diverse school boards in Canada, with approximately 246,000 students in 584 schools and approximately 40,000 employees. We offer a dynamic, challenging work environment and unmatched career opportunities for our staff. Please review the information provided and explore the exciting career possibilities the TDSB has to offer as we continue to establish ourselves as the leading school board of the new millennium. The Toronto District School Board adheres to equitable hiring and employment practices. We strive to meet the accommodation needs of persons with disabilities. Applicants are encouraged to make their needs for accommodation known in advance during the application process. Job Description No.: SCH II-26-2062NE POSTED: September 25, 2026 DEADLINE: 4:30 p.m. October 9, 2026 Recruitment Administrator 1 – Permanent Position Talent Management Schedule II, Level 6 (Non-Union, 12 Month) $89,365 - $107,249 per year The Toronto District School Board adheres to equitable hiring, employment and promotion practices. Overall Purpose Reporting to the Recruitment Officer, Recruitment, the Recruitment Administrator, will work closely with Recruitment Officer, in managing and coordinating the hiring, training and testing processes for support staff replacement staff. The Recruitment Administrator, will: support recruitment processes for support staff replacement staff (temporary, contract and casual); serve as first point of contact for all temporary and contract staff recruitment inquiries including providing guidance, interpretation and information; collaborate and liaise with Staffing units on recruitment issues; administer help desk/dispatch services; supervise designated staff; assist with policy and procedural development; and assist with the administration and development of the SFE system and related interfaces in SAP including analysis of data. Summary of Duties Assist in managing and coordinating the recruitment processes for various staffing pools of replacement staff; Participate on and lead selection committees including making recommendations for hire; Provide support to the Recruitment Officer with the day-to-day operations of the Recruitment unit; Provide advice and guidance to employees and Principals/Managers regarding the interpretation and application of Employee Services policies and procedures and collective agreements as they relate to recruitment to the temporary/casual pool; Liaise with Principals/Managers, school/department support staff, unions, and other external organizations; Assist with the development of policies and procedures related to recruitment and selection process for temporary and contract staff; Cultivate relationships with stakeholders and assist in promoting TDSB to external agencies including attendance at job fairs as required; Supervise Help Desk and other clerical staff; Support grievance process as required; Collect, maintain and analyze accurate and comprehensive records and databases for reporting purposes; Work closely with the Recruitment Officer in the administration and development of the Smart Find Express System(SFE) and related interfaces with SAP including implementation and testing of system upgrades; Liaise with Powerschool, IT, and HRIS to ensure SFE problem resolution; Monitor and intervene with help desk calls and interactions utilizing computer telephony integration (CIM/Apropos) and incident tracking systems (Remedy) as required; Support and manage special projects, e.g. Recruitment, SFE upgrades and testing, etc.; Assist with design and implementation of information packages; Coordinate and assist with the development of departmental business procedures for quality control purposes; Maintain current with recruitment initiatives including conducting research and attending professional development courses; Provide leadership in fostering equity and inclusiveness in the development and implementation of programs and services; Provide back-up support in the absence of the Recruitment Officer as required; Provide support to other areas of Employee services as required; Other related duties as assigned. Qualifications Three year community college diploma in human resources administration or related field with three years progressively responsible related experience, or an equivalent combination of education and experience; Experience administering human resources procedures in a large organization; Experience interpreting and administering collective agreement provisions; Proven ability in promoting equitable practices which value inclusiveness and diversity; Proven supervisory experience; Computer skills that include word-processing, spreadsheets, databases, e-mail, Internet and employee information systems, including SAP, SFE, CIM/Apropos, Remedy; Proven ability to communicate effectively (both orally and in writing) with staff, and internal/external organizations; Excellent client service orientation; Strong analytical/interpretative and problem-solving skills; Strong project management skills and time management skills; Proven ability to organize and co-ordinate a diverse number of projects; Demonstrated ability to handle matters requiring high levels of diplomacy, sensitivity and confidentiality; Knowledge and understanding of Board and/or departmental policies and procedures, collective agreements, employment/labour legislation, etc.; Proven ability to work under pressure in order to meet frequent deadlines; and Proven ability in promoting equitable practices which value inclusiveness and diversity. Special Requirements Ability to work overtime or irregular hours with little or no notice; Some travel between TDSB sites and other non-TDSB sites. Additional Information Work Year: 12 Months, Hybrid Work Eligible Location: 5050 Yonge Street, Wheelchair Accessible Only applicants selected for an interview will be contacted. Applications will not be acknowledged in writing. The Toronto District School Board is deeply committed to promoting Truth, Reconciliation and the rights of Indigenous peoples, Human Rights, Equity and Anti-Racism, and the elimination of Oppressive Practices, in our schools, our workplace and in the communities we serve. We strongly encourage applications from all individuals including those with varied lived experiences that can contribute to the diversification of the workforce at TDSB. We strive to meet the accommodation needs of persons with disabilities. Applicants are encouraged to make their needs for accommodation known in advance during the hiring process. The TDSB follows a hybrid work structure where some employees may be able to work remotely at times, based on operations requirements. Please refer to Policy P103, Flexible Working Arrangements for more information. TDSB uses artificial intelligence (AI) tools to support parts of the recruitment process, including the initial review of applications. These tools operate based on predefined criteria and do not make final hiring decisions. If you have questions or concerns about the use of AI in the recruitment process, please contact tdsbcareers@tdsb.on.ca

What you’ll do

Coordinate recruitment, selection, training, and testing processes for temporary, contract, and casual support staff, while advising employees and managers on relevant policies and collective agreements. Supervise help desk and clerical staff, maintain recruitment records, support SFE and SAP system administration and upgrades, and contribute to projects, procedures, and stakeholder relations.

Requirements

Requires a three-year community college diploma in human resources administration or a related field and three years of progressively responsible related experience, or an equivalent combination of education and experience. Candidates should have experience with HR procedures and collective agreements, supervisory ability, strong communication, analytical, project-management, and organizational skills, and familiarity with SAP, SFE, CIM/Apropos, and Remedy.

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Problem solving · Preferred
• Data analysis · Preferred
• Communication · Preferred
• Project management · Preferred
• Supervision · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Recruitment Administration
• Human Resources Administration
• Collective Agreement Interpretation
• Employee Relations
• Supervision
• Equity And Inclusion
• Stakeholder Relations
• Client Service
• Data Analysis
• Problem-Solving
• Project Management
• Time Management
• Confidentiality
• Policy And Procedure Development
• Database Management
• Communication

Job areas

• Human Resources
• Management & Leadership
• Administrative
• Education
• Customer Service & Support

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