Order / Pilot Audit Clerk

Job summary

Acts as a liaison between operations and invoicing teams to audit completed orders and pilot car invoices for accuracy. Ensures all job costs, expenses, and detention charges are captured and billed correctly to support effective order closing.

Job details

Job description Totran Transportation Services Ltd. is an independently owned and operated Canadian heavy haul trucking company operating across North America from our offices in Calgary, Alberta and Oklahoma City, OK Since our beginnings in 2006, we have aspired to be a center of excellence in transportation and are answering niche customer needs for the movement of project cargo for all different types of industries that require heavy haul transport. We are seeking a full time Order / Pilot Audit Clerk to join our Calgary, Alberta team. ***Please note, this is not a financial / accounting audit position*** Position Summary: Candidate would be a liaison between Operations teams and Invoicing teams. Auditing completed orders to ensure all job costs / expenses are captured, potential detention on orders is captured and billed out correctly and processes are followed in order to support the effective closing and invoicing of orders. Auditing of Pilot Car invoices for accuracy. Duties and Responsibilities: Create client orders when requested, ensuring accuracy and that complete information is provided. Audit and Complete orders for invoicing. Audit and Complete Pilot Car invoices for payment Prepare and document communication for both internal and external distribution. Create detention orders and provide details to clients when required. Submit data on external client systems accurately and within tight timelines. Manage Order reports for month end accuracy and timely completion. Research and troubleshoot issues that arise with clients, the operations team and/or the accounting team. Coordinate with Management, CEO and President and provide updates on process. Manage filing. All other duties / requests from senior management Qualifications: Previous experience as an administrator or relevant equivalent Must be computer literate Good skill level of Microsoft Word and Excel Organized and detail oriented Works well under pressure and within tight deadlines Job Type: Full-time Pay: $40,000.00-$50,000.00 per year Benefits: Dental care Extended health care Life insurance Paid time off RRSP match

What you’ll do

Acts as a liaison between operations and invoicing teams to audit completed orders and pilot car invoices for accuracy. Ensures all job costs, expenses, and detention charges are captured and billed correctly to support effective order closing.

Requirements

Requires previous experience as an administrator or equivalent with proficiency in Microsoft Word and Excel. Candidates must be detail-oriented and capable of working under pressure within tight deadlines.

Benefits

• Dental care • Extended health care • Life insurance • Paid time off • RRSP match

Listed skills

• Time management · Preferred
• Problem solving · Preferred
• Organization · Preferred
• Administrative Support · Preferred
• Microsoft Excel · Preferred
• Communication · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• invoicing · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Order Auditing
• Invoicing
• Microsoft Word
• Microsoft Excel
• Data Entry
• Administrative Support
• Communication
• Organization
• Time Management
• Problem Solving

Job areas

• Transportation
• Logistics
• Administrative
• Manufacturing
• Management & Leadership