Field Administrator

Job summary

Provide administrative support to field operations, including processing and coding invoices, maintaining contractor records and operational spreadsheets, and assisting with onboarding documentation. Support reception and general office operations, communicate with vendors and internal teams to resolve discrepancies, and maintain accurate, organized records.

Job details

Tourmaline Oil Corp. is a Canadian senior crude oil and natural gas exploration and production company. We are focused on long-term growth through an active exploration, development, production and acquisition program in the Western Canadian Sedimentary Basin. We are currently looking for a Field Administrator to join our Hinton team. This position will be responsible for the following: Key Responsibilities Provide administrative support to field operations personnel, including Foremen, Superintendents, and Operators. Review, code, and process invoices in OpenInvoice, ensuring accuracy, proper cost allocations, and timely processing. Maintain invoice upload templates, operational spreadsheets, and contractor records. Assist with contractor onboarding, offboarding, and maintaining required documentation. Communicate with field personnel, vendors, and internal departments to resolve invoice discrepancies and administrative inquiries. Provide reception coverage and support as required, including greeting visitors, answering phones, and coordinating shipping and receiving. Assist with office supply management, ordering, and general office operations. Maintain accurate records and organized electronic filing systems. Identify discrepancies, troubleshoot issues, and follow up on outstanding items. Assist with additional administrative duties and operational projects as required. Qualifications High school diploma or equivalent; post-secondary education in Office Administration or a related field is considered an asset. Previous administrative experience, preferably in the oil and gas industry. Experience with Enverus (OpenInvoice) or similar invoicing systems is preferred. Proficiency in Microsoft Office, particularly Excel, Word, and Outlook. Strong organizational and time management skills, with the ability to prioritize competing demands. Excellent attention to detail, accuracy, and problem-solving abilities. Ability to work independently, take initiative, and seek clarification when needed. Strong written and verbal communication skills.

What you’ll do

Provide administrative support to field operations, including processing and coding invoices, maintaining contractor records and operational spreadsheets, and assisting with onboarding documentation. Support reception and general office operations, communicate with vendors and internal teams to resolve discrepancies, and maintain accurate, organized records.

Requirements

A high school diploma or equivalent is required; post-secondary education in Office Administration or a related field is an asset. Previous administrative experience, preferably in oil and gas, proficiency with Microsoft Office, and strong organizational, communication, accuracy, and problem-solving skills are sought; OpenInvoice or similar invoicing-system experience is preferred.

Listed skills

• Administrative Support · Preferred
• Microsoft Excel · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred
• Organization · Preferred
• Time management · Preferred
• Attention to detail · Preferred
• Problem solving · Preferred
• Communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Invoice Processing
• Invoice Coding
• OpenInvoice
• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Recordkeeping
• Electronic Filing
• Contractor Onboarding
• Office Operations
• Organization
• Time Management
• Attention To Detail
• Problem-Solving
• Communication

Job areas

• Administrative
• Energy
• Finance & Accounting
• Customer Service & Support

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