Project Administrator-Equipment

Job summary

The Project Administrator is responsible for managing routine project documentation, job costing, invoicing, and administrative closeout. They also coordinate with project managers and account managers to ensure the timely fulfillment of equipment orders and project schedules.

Job details

Be a part of our mission! As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes and transportation, it's our responsibility to put the planet first. For us at Trane Technologies, and through our businesses including Trane® and Thermo King, sustainability is not just how we do business—it is our business. Do you dare to look at the world's challenges and see impactful possibilities? Do you want to contribute to making a better future? If the answer is yes, we invite you to consider joining us in boldly challenging what's possible for a sustainable world. Learn about our benefits designed for you to Thrive at work and at home. We boldly go. Where is the work: Monday to Thursday, work onsite with your colleagues. Fridays, choose your work location, balancing what your work requires. What’s in it for you: Be a part of our mission! As a world leader in creating comfortable, sustainable, and efficient environments, it’s our responsibility to put the planet first. For us at Trane Technologies, sustainability is not just how we do business—it is our business. Do you dare to look at the world's challenges and see impactful possibilities? Do you want to contribute to making a better future? If the answer is yes, we invite you to consider joining us in boldly challenging what’s possible for a sustainable world. Trane has a new exciting opportunity to join our organization as a Project Administrator in our Darthmouth , Nova-Scotia, Equipment group. Under direct supervision, this position is responsible for routine project documentation, materials, job costing, status monitoring, invoicing, and administrative closeout of each project. This position is required to closely interact with Project Managers, Account Managers and other assigned project staff to ensure the timely completion of each project. What you will do: Responsible for general administrative functions to support the equipment fulfillment process. Assists with ordering all bill of material associated with projects. Obtains all bill of materials, estimated ship dates and updates appropriate schedules. Assists with updating customers on estimated ship dates. Process documents for service claims sales allowances, retrofit, and labor warranty. Assist with processing all job closeout documentation. What you will bring: High School diploma or GED and up to two (2) years of related experience and/ or training; or equivalent combination of education and experience. Must have strong communication skills, proactive approach with willingness to work independently as well as part of a team. Ability to multitask and work well on a team Proven experience prioritizing tasks in order to meet tight deadlines within a high-paced environment. Familiarity with the operation of HVAC Systems preferred, not required. Flexibility to work overtime/ weekends, as required. Annual Base Salary Range or Hourly Base Pay Range: $62,636.66 - $87,114.99 Compensation Type: Salary Incentive Eligible: No Sales Commission Eligible: No Disclaimer: We strive to provide competitive compensation for this position, tailored to a variety of factors. The actual compensation will depend on elements such as seniority, merit, geographic location, education, experience, travel requirements, and union designation. Our compensation range is generally based on the national average for the country. Additionally, benefits may vary depending on the region, business alignment, union involvement, and employee status. This posting is for an existing vacancy. The position is imminently available, and qualified candidates will be considered for immediate placement. We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.

What you’ll do

The Project Administrator is responsible for managing routine project documentation, job costing, invoicing, and administrative closeout. They also coordinate with project managers and account managers to ensure the timely fulfillment of equipment orders and project schedules.

Requirements

Candidates must have a high school diploma or GED and up to two years of relevant experience. Strong communication skills, the ability to multitask, and a proactive approach are essential for success in this fast-paced environment.

Benefits

• Comprehensive benefits

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Documentation · Preferred
• Multitasking · Preferred
• Communication Skills · Preferred
• scheduling · Preferred
• invoicing · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project administration
• Job costing
• Invoicing
• Documentation
• Materials management
• Communication skills
• Multitasking
• Time management
• HVAC systems knowledge
• Scheduling
• Customer service
• Bill Of Materials
• Project Documentation
• Administrative Functions
• HVAC
• Communication
• Sales
• Job Costing
• Project Management
• Retrofitting
• Balancing (Ledger/Billing)
• Business Alignment

Job areas

• Administrative
• Manufacturing
• Engineering
• Environmental & Sustainability
• Logistics
• Equipment Administrator
• Project / Program Administrative Assistant
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive